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Job Title:  Human Resource Assistant (Fresher US NGO Jobs)

Organisation: ALIGHT

Duty Station: Kampala, Uganda

Salary Scale:  UGX 1,000,000 – 1,300,000 /=

About US:

ALIGHT, formerly the American Refugee Committee (ARC), is an international non-profit, non-sectarian organization that has provided humanitarian assistance and training to millions of beneficiaries over the last 40 years. In 2011, Alight helped nearly 2.5 million people get essential services to regain their health and take back control of their lives. Alight works with its partners and constituencies to provide opportunities and expertise to communities of refugees and internally displaced persons in seven countries in Africa, Asia and Europe, including Iraq, Kosovo, and in the Darfur region of Sudan and is currently providing for emergency relief and recovery in Haiti. Alight provides shelter, clean water and sanitation, health care, skills training, microcredit education, protection to help survivors of war and natural disasters to rebuild their lives with dignity, health care, security and self-sufficiency.

Job Summary:   The Human Resources Assistant is responsible for supporting the Human Resource department to provide general and routine HR support to the department ensuring efficient and effective functions.

Key Duties and Responsibilities:

Records Management:

• Ensure originals of all documents are in the Kampala Personnel Files
• Add existing staff with all their respective details into the HR database/software.
• Ensure personnel files are in place for each existing staff as per audit requirements.

Interns and Volunteers

• Receive requests for internship and volunteer placement.
• In consultation with the Human Resources Coordinator and unit heads vet/recommend interns and volunteers for placement.
• Manage Internship placements with respective departments / program areas in line with the Internship Policy.

Time and attendance

• Maintain an up-to-date leave tracking system for all staff, while providing regular updates to staff about leave days and leave plans as per the HR leave policy.
• Prepare a monthly leave report and share with the Human Resources Coordinator for review and further action.
• Work with the field Finance and Admin staff to ensure that timesheets are submitted while ensuring that deadlines are adhered to before payroll preparation.
• Ensure all staff timesheets are completed accurately by the 15th of each month.

HR Administration

• Proactively manage all HR correspondences and ensure response deadlines are met e.g. recommendations, bank letters, certificate of service, etc.

Staff Exits

• Follow up on clearance and exit forms for all exiting staff and ensure that they are received, dully signed off and cleared by all departments.
• Work with staff and supervisors to complete Exit Interviews/ forms in time and compile quarterly reports.
• Conduct quarterly analysis of exit forms and submission of report on staff feedback to the HR Manager of management’s information.
• Receive all IDs and Insurance cards for all exiting staff.

Qualifications, Skills and Experience:

• The applicant must hold a Bachelor’s degree in Human Resources, Social Sciences or related field
• Experience working with NGOS in Human Resources and Administrative work.
• Computer skills in Microsoft office (Word, Excel) and the internet.
• High level of confidentiality.
• Ability to work in a team
• Remains calm and positive under pressure and in difficult situations
• Aware of impact on others and adjusting own behaviour accordingly
• Tolerant of difference – cultural sensitivity in relation to its impact on HR
• Good written and spoken English skills
• Good analytical, organization, planning and communication skills
• Good interpersonal skills
• Records keeping skills
• Excellent communication skills including excellent writing skills
• Proficiency in major programs such as Word, Outlook and Excel
• Good interpersonal skills

How to Apply:

All suitably qualified and interested applicants should apply online at the link below.

Click Here

Deadline: 3^rd January 2024

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