Job Title: Facilities Officer
Organisation: I&M Bank Uganda
Duty Station: Kampala, Uganda
Reports to: Manager Administration and Corporate Support
About US:
I&M Bank is a leading banking and insurance group in Eastern Africa with a presence in Kenya, Mauritius, Rwanda, Tanzania and Uganda. I&M Bank Uganda is a commercial bank headquartered at Kampala Road plot 6/6A with a growing regional presence. The Bank offers a wide range of commercial banking and financial products and services, and prides itself on introducing innovative products and services based on the needs of its customers.
Job Summary: The Facilities Officer is primarily in charge of ensuring day-to-day smooth management and operation of Bank premises/infrastructure and, oversee maintenance tasks in line with policies and procedures to provide adequate support for Bank-wide smooth operations as per its business strategy and plans.
Key Duties and Responsibilities:
- Developing related budgets and oversees leasing contracts.
- Ensuring that bank premises and equipment meet minimum requirements.
- Making sure all safety equipment’s such as fire detections are in excellent operational state.
- Overseeing third party service contracts including cleaning service providers and others and directs preventive maintenance procedures for all facilities.
- Making sure that all office buildings, parking lots, store areas, grounds and equipment are well maintained and in optimal working conditions.
- Execution of the asset verification exercise as per the laid down policy and prepare reports with remedies for areas of improvement and ensure they are addressed.
- Tracking asset movements and ensure that all bank assets are in their appropriate places of deployment and in the event of redeployment process documents to facilitate redeployment.
- Managing office space planning to ensure that the facility layout will accommodate present and future needs.
- Conducting periodic inspections of facilities, carry out needs assessment and implements improvements in operations as appropriate as per the Occupational Health and Safety guidelines.
- Carrying out period testing of all installed health and safety equipment’s and make reports of the same with recommendations example fire alarm among others.
- Manage all payment of invoices i.e. rent, utility bills and rates for all offices etc.
- Ensuring timely and prompt payments of all related service providers
- Ensures facility operations are in compliance with established health and safety procedures.
- Compiling and produces reports for senior management.
Qualifications, Skills and Experience:
- The applicant must hold a Bachelor’s degree in any Business-related field.
- Certification in Facilities Management is added advantage.
- Professional qualification – CISA
- Three years of relevant experience in Facilities Officer in Reputable Organization
- Excellent communication and interpersonal skills.
- Excellent problem solving and decision-making skills.
- Ability to withstand pressure and be proactive.
- Project Management skill.
- Understanding of the different unit requirements.
- Follow-up skills and Multitasking.
How to Apply:
All suitably qualified and interested applicants should apply online at the link below.
Deadline: 2nd February 2024
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