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Job Title:    Account Payable Officer 

Organisation: Lancet Laboratories Uganda

Duty Station:  Kampala, Uganda

Reports to: Finance Manager

About US:

Lancet Laboratories Uganda limited is the leading provider of private diagnostic pathology services in Uganda. Incorporated and registered in Uganda since April 2009, it forms part of the Lancet Laboratories East Africa Group based in Nairobi, Kenya.

Key Duties and Responsibilities:

Vendor & Supplier Payments

• Processing of payments and financial transactions from suppliers, obtaining goods and services from suppliers promptly.
• Corresponding with vendors with regards to payments for services rendered and respond to inquiries.
• Advise management of critical payment path and manage wrong outstanding creditors.
• Responsible for data entry, validation, and processing of various types of invoices like general overhead, subcontractor,
• Management of supplier expectation and complaints

Stock management

• Liaising with finance, procurement and warehouse officers and suppliers concerning stock management
• Verifying the clearing and forwarding files for payments to the clearing and forwarding agents
• Keeping the documents associated with clearing and forwarding agents in good order and processing for payments.

Employee & Statutory payments

• Oversee tax related processes.
• Review and posting of payroll related entries and correspondence with statutory y Authorities.
• Responsible for employee travel and expenses reimbursements

Banking

• Correspondence with the bank regarding management of the bank accounts and other queries
• correspondence with the bank regarding management of the bank accounts and
• other queries
• Review and posting of payment from corporate Mobile Money account.

Record Keeping & Reporting

• Supporting the GL reporting
• Maintaining, and verification of Fixed assets Register, tagging of company assets and carrying out impairment assessments for all sites
• Filing and maintaining supplier / vendor records
• Maintaining current and historical records
• Ensure safe custody of accounts payable documents and records, ensuring compliance with audit requirements.
• Preparation of the weekly cashflow

Reconciliations

• Review the processing and correct posting of invoices to the right GL Codes
• Review of Monthly vendor reconciliation.
• Ensuring proper reconciliation for all payments made by the company

General duties

• Ensures that systems, policies, and procedures adhere to company policies while functioning with accuracy and timeliness.
• Participate in establishing departmental policy.
• Assist in creating templates that will be used by the organisation.
• Assist with month closing tasks including monthly expense accruals

Qualifications, Skills and Experience:

• The applicant must hold a relevant degree in Business Administration (finance or a related field).
• Certification in any of the following ACCA/CIMA/CPA (Requirement)
• Three to five years of relevant working experience in similar role
• Relevant management studies is an added advantage.
• Absolute accuracy and attention to detail
• Numeracy skill and an enquiring mind
• Knowledge of laboratory information system
• Ability to handle sensitive and confidential information
• Ability to use own initiative and work in a pressured environment.

How to Apply:

All interested applicants should submit their applications, updated CVs, certified ID copy, qualifications to: Human Resource Manager, Lancet Laboratories Uganda Limited, Pox 36335, Kampala. Or Hand deliver Lancet Head Quarters, North Park Plaza, Bweyogerere, Opposite Uganda National Bureau of Standard (UNBS). Or Email: hr@lancet.co.ug

NB: Shortlisted candidates will be required to undergo background check

Deadline: 4th February 2024

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