The Ugandan Jobline

Job Title:    Associate Legal Officer

Organisation: United Nations Regional Service Centre Entebbe (RSCE)

Duty Station:  Entebbe, Uganda

Reports to: Chief of GPSS

Grade: NO-B

Job Opening ID: 222527

About US:

The Regional Service Centre in Entebbe, Uganda (RSCE) was established in July 2010, following the adoption of General Assembly resolution 64/269. The Centre provides efficient, client-oriented and scalable services with the goal of moving transactional, non-location dependent administrative functions to the Centre from its client entities. This includes transactional elements of human resources, finance, multimodal movement and control, personnel and cargo transport and information and communications technology (ICT) support.

Job Summary:   The Associate Legal Officer (Associate Compliance Officer) will report to the Risk Management and Compliance Officer. The incumbent reviews, analyses and consolidates audit responses and makes well informed decisions in connection with the Risk Management and Compliance issues. Resolution of problems requires coordination with higher levels in the Organization to protect the interests of the RSCE and its client missions, minimizing liabilities and promoting successful outcomes .  The incumbent assists the RSCE compliance unit within the regulatory framework that governs the administrative services being provided.  The incumbent is responsible for translating new Administrative Instructions into standard operating procedures (SOPs) to the Service Lines, and assists the focal point for all Board of Auditors (BOA) and Office of the Internal Oversight Services (OIOS) in the RSCE and all legal and disciplinary matters at the RSCE and its client missions.

Key Duties and Responsibilities:  Within the delegated authority, the Associate Legal Officer (Associate Compliance Officer) will report to the Risk Management and Compliance Officer and is responsible for the following duties:

• Assists in conducting legal research and analysis and prepares studies, comparative studies, briefs, reports and correspondences.
• Undertakes reviews of legal documents, instruments, or other material; identifies important issues, similarities, and inconsistencies, etc.
• Prepares or assists in the preparation of drafts of background papers, studies, reports, legislative texts and commentaries on those texts.
• Assesses evidence for relevance and admissibility and prepares and assesses briefs of evidence.
• Assists senior colleagues in servicing diplomatic conferences, commissions, committees, task forces, expert groups and other bodies, including preparation of background materials, summaries of issues and views of delegations, meeting reports, etc.
• Assists in representing the Organization before arbitral and other tribunals or administrative proceedings, including disciplinary cases.
• Provides legal advice on human resources matters and administrative matters.

Audit:

• Arranges, attends and takes notes at the entrance/exit conferences and subsequently ensures that agreed actions are taken. Coordinates with Board of Auditors and OIOS across client missions to ensure consistent responses to recommendations affecting the RSCE (especially where different BOA teams are auditing different client missions and / or the RSCE).
• Assists in the work of oversight bodies on behalf of the RSCE, by coordinating with the relevant stakeholders in the RSCE and ensures that any recommendations are addressed and that all stakeholders are regularly updated.
• Assists in documenting, evaluating and testing systems and controls to determine their adequacy and effectiveness to ensure (i) compliance with policies and procedures, (ii) accomplishment of management’s objectives, (iii) reliability and integrity of information, (iv) economic use of resources, and (v) safeguarding of assets.

Risk Management:  

• Assists the Risk Management and Compliance Officer with the implementation of a risk management process in the Centre in accordance with the Secretariate Enterprise Risk Management Framework.
• Supports the maintenance of the Centre’s Risk Register to facilitate the performance of risk assessments.
• Assist in collating inputs for the development of reporting formats and distribution timelines for all risk management matrices.
• Provides support on the preparation of a risk treatment plan specifying activities and progress made for analysis and reporting purposes.

Administration of Justice:

• Assists the Risk Management and Compliance Officer in activities related to the administration of justice within the RSCE and its client missions; assists with addressing all legal cases, including communication with and responses to the Management Evaluation Unit (MEU), the United Nations Dispute Tribunal (UNDT), the Ombudsman, the United Nations Appeals Tribunal (UNAT), and any follow-up actions required as an outcome of such cases.

Qualifications, Skills and Experience:

• The applicant for the United Nations Regional Service Centre Entebbe (RSCE) Associate Legal Officer job must hold an advanced University Degree, preferably in the field of International Law, Business Administration or related field is required.
• A first-level university degree in combination with an additional two (2) years of qualifying experience may be accepted in lieu of the advanced university degree.
• An additional professional qualification in legal practice, administrative law or audit is desirable.
• For holders of a Master’s Degree, at least two (2) years of progressively responsible professional experience in International, Commercial or Administrative law, including legal analysis, research and writing is required.
• A minimum of four (4) years progressively relevant professional experience in case of a Bachelor’s degree.
• Experience working in international law, administrative law matters at national or international level is desirable.
• Experience in risk management and compliance in an international setting is desirable.
• Experience in a shared service center is desirable.
• Languages: Fluency in English is required.

Competencies

• Professionalism: Effective management, planning, implementation and coordination of all risk management and compliance matters. Strong internal control mechanisms by timely action to internal and external audit observations. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.
• Planning & Organizing: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.
• Client Orientation: Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view; Establishes and maintains productive partnerships with clients by gaining their trust and respect; Identifies clients’ needs and matches them to appropriate solutions; Monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems; Keeps clients informed of progress or setbacks in projects; Meets timeline for delivery of products or services to client.

How to Apply:

All candidates who wish to join the United Nations should apply online at the link below.

Click Here

Deadline: 4^th January 2024

For more of the latest jobs, please visit https://www.theugandanjobline.com or find us on our facebook page https://www.facebook.com/UgandanJobline

Related Jobs