Job Title: Procurement Officer
Organization: Uganda Women’s Effort to Save Orphans (UWESO)
Duty Station: Kampala, Uganda
Reports to: Finance and Operations Manager
About US:
Uganda Women’s Effort to Save Orphans (UWESO) is an indigenous Non-Governmental Organization registered with the Uganda NGO Board and is committed to improving the quality of life of orphans and other vulnerable children.
Job Summary: The Procurement Officer will be tasked with preparing budgets, evaluating suppliers products, and services, negotiating contracts, and ensuring that approved purchases are cost-efficient and of high quality.
Key Duties and Responsibilities:
- Create and maintain relationships with venders/suppliers
- Estimate and establish budgets for purchases
- Make professional decisions in a fast-paced environment
- Maintain proper documentation to verify that all procurements comply with Doner’s rules and regulations;
- Ensure procurement practices are in compliance with the organization’s Policy and Procedures Manual and Donor’s rules and regulations;
- Support technical and support staff in the development of requirement specifications;
- Review all venders and suppliers
- Maintain purchase records and other important data
- Negotiate pricing and supply contracts
- Develop plans for purchasing services, and supplies
- Ensure that the products and supplies meet quality standards
- Work with team members to complete duties as needed
- Maintain and update a list of suppliers
- Overseeing and supervising employees and all activities of the purchasing department.
- Preparing plans for the purchase of equipment, services, and supplies.
- Following and enforcing the company’s procurement policies and procedures.
- Reviewing, comparing, analyzing, and approving products and services to be purchased.
- Managing inventories and maintaining accurate purchase and pricing records.
- Maintaining and updating supplier information such as qualifications, delivery times, product ranges, etc.
- Maintaining good supplier relations and negotiating contracts.
- Researching and evaluating prospective suppliers.
- Preparing budgets, cost analyses, and reports.
- Provide counseling on policies and procedures of procurement
- Be actively involved in recruitment by posting adverts.
- Obtain value for money in the procurement process
- Ensuring timely delivery of goods and services procured
- Minimizing the risks associated with procurement.
Qualifications, Skills and Experience:
- The applicant should preferably hold a Bachelor degree in Procurement and Logistics management, business management, supply chain management or a similar field
- At least three years of experience in a Public Procurement environment.
- Proficiency in Microsoft Office and purchasing software.
- Strong communication and negotiation skills.
- Ability to negotiate contracts
- Ability to multitask, prioritize, and manage time efficiently
- Excellent communication skills
- Accurate attention to detail
- Goal-oriented, organized team player
- Ability to work well with management and staff at all levels
- Knowledge on the USAID guiding principles in Procurement
- 3+years’ experience with donor funded organizations
How to Apply:
Click on the link to fill in the form: Click Here
Send merged copies of your Cover Letter and CV to [email protected].
All documents should be sent as a single pdf document (not more than 5MB)
Deadline: 20th December 2023 by 5 pm
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