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Job Title:    Procurement Officer

Organization:  Uganda Women’s Effort to Save Orphans (UWESO)

Duty Station:  Kampala, Uganda

Reports to: Finance and Operations Manager

About US:

Uganda Women’s Effort to Save Orphans (UWESO) is an indigenous Non-Governmental Organization registered with the Uganda NGO Board and is committed to improving the quality of life of orphans and other vulnerable children.

Job Summary:   The Procurement Officer will be tasked with preparing budgets, evaluating suppliers products, and services, negotiating contracts, and ensuring that approved purchases are cost-efficient and of high quality.

Key Duties and Responsibilities:

• Create and maintain relationships with venders/suppliers
• Estimate and establish budgets for purchases
• Make professional decisions in a fast-paced environment
• Maintain proper documentation to verify that all procurements comply with Doner’s rules and regulations;
• Ensure procurement practices are in compliance with the organization’s Policy and Procedures Manual and Donor’s rules and regulations;
• Support technical and support staff in the development of requirement specifications;
• Review all venders and suppliers
• Maintain purchase records and other important data
• Negotiate pricing and supply contracts
• Develop plans for purchasing services, and supplies
• Ensure that the products and supplies meet quality standards
• Work with team members to complete duties as needed
• Maintain and update a list of suppliers
• Overseeing and supervising employees and all activities of the purchasing department.
• Preparing plans for the purchase of equipment, services, and supplies.
• Following and enforcing the company’s procurement policies and procedures.
• Reviewing, comparing, analyzing, and approving products and services to be purchased.
• Managing inventories and maintaining accurate purchase and pricing records.
• Maintaining and updating supplier information such as qualifications, delivery times, product ranges, etc.
• Maintaining good supplier relations and negotiating contracts.
• Researching and evaluating prospective suppliers.
• Preparing budgets, cost analyses, and reports.
• Provide counseling on policies and procedures of procurement
• Be actively involved in recruitment by posting adverts.
• Obtain value for money in the procurement process
• Ensuring timely delivery of goods and services procured
• Minimizing the risks associated with procurement.

Qualifications, Skills and Experience:

• The applicant should preferably hold a Bachelor degree in Procurement and Logistics management, business management, supply chain management or a similar field
• At least three years of experience in a Public Procurement environment.
• Proficiency in Microsoft Office and purchasing software.
• Strong communication and negotiation skills.
• Ability to negotiate contracts
• Ability to multitask, prioritize, and manage time efficiently
• Excellent communication skills
• Accurate attention to detail
• Goal-oriented, organized team player
• Ability to work well with management and staff at all levels
• Knowledge on the USAID guiding principles in Procurement
• 3+years’ experience with donor funded organizations

How to Apply:

Click on the link to fill in the form:  Click Here

Send merged copies of your Cover Letter and CV to jobs@uweso.org.

All documents should be sent as a single pdf document (not more than 5MB)

Deadline: 20^th December 2023 by 5 pm

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