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Job Title:   HR and Administration Intern (No Experience NGO Jobs)

Organisation: Danish Refugee Council (DRC)

Duty Station:  Kampala, Uganda

Reports to: HR and Admin Coordinator

About US:

The Danish Refugee Council (DRC) is a private, independent, humanitarian organization working on all aspects of the refugee cause in more than 36 countries throughout the world. The aim of DRC is to protect refugees and internally displaced persons (IDPs) against persecution and to promote durable solutions to the problems of forced migration, on the basis of humanitarian principles and human rights. DRC works in accordance with the UN Conventions on Refugees and the Code of Conduct for the ICRC and NGOs in Disaster Relief.

Job Summary:   The main purpose of the HR/Administration Internship position is to support the HR and Administration department with routine documentation, Paperwork and day to day Administrative duties.

Key Duties and Responsibilities:

Administration:

• Ensure that all premises are in good shape, and proactively advise on changes or improvements to be done.
• Ensure that garbage disposal, sewerage emptying is done in a timely manner
• Support with ensuring repairs of minor breakages of facilities are done with fast response.
• Reconcile and process payments to the service providers in relation to administration services as soon as the invoices are received.
• Monitor all service tracking sheets i.e. expatriate housing cost tracker, payments tracker, flights tracker, MOU’s and registrations trackers, First aid refill schedules etc. And follow up on renewal of contracts 1 month before the expiry date.
• Manage timely airtime disbursements to staff phone numbers in liaison with the service provider for prepaid and postpaid.
• Oversee consumable and stationary stores management, restocking office consumables and supplies, monitoring consumption and stocks and reviewing stock reconciliations as required.
• Ensure that the stores are in good condition and items are properly coded and stored in an orderly manner.
• Book flight travels for staff and ensure that all travel grievances are resolved in a timely manner.
• Offer all advisory on immigration visas as required from time to time.

Human Resources:

• Will assist in organizing for job interviews. This will include administering written tests and also ensuring that the interview venues are well set, avail computers if required among others.
• Support with organization of HR file cabins as well as archiving files or documents that may be required to be put in storage as well as identifying cabins that may require to be repaired.
• The intern will be required to support in payment preparation for Q-Sourcing and Jubilee with supervision from the HR and Admin Officer.
• Will support with preparing parcels with staff items to be dispatched to the field. This could be identity cards, Medical insurance cards, uniforms among others and following up on receipt especially in regards to staff contracts.
• And may perform any other duties assigned.

Qualifications, Skills and Experience:

• The applicant should preferably hold a degree in Business Administration, Human Resource, Humanities or related field
• At least 0-2 years of work experience
• Excellent communication
• Knowledge of MS office applications
• Proactive, stable and robust character and a good team player.
• Excellent communication in English both written and oral, with excellent interpersonal skills

How to Apply:

All suitably qualified and interested applicants should apply online at the link below.

Click Here

Deadline: 20^th December 2023  

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