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Job Title:  Human Resource Officer

Organisation: Graphic Systems (U) Limited

Duty Station:  Kampala, Uganda

Reports to: Human Resource Manager

About US:

Graphic Systems Uganda is the largest printing & packaging company in Uganda. It supplies indoor and outdoor print advertising collateral, commercial printing, cartons, labels and promotional items. In addition, the company manufactures corporate wear and garments.

Job Summary:   The Human Resource Officer will be responsible for identifying staff training & development needs and for planning, organizing and overseeing appropriate training and performance management.

Key Duties and Responsibilities:

• Promote the company’ values and compliance with ethics at all levels.
• Provide support to management and all employees in the absence of HRM.
• Provide support to recruitment process from advertising and screening applications.
• Represent HRM during interviews depending on the level of positions advertised and preparing selection recommendations.
• Coordinate and manage new employee orientation and on boarding.
• Perform Background checks and contact applicant references for certain positions.
• Supervise all internship programs within the company.
• Monitor & supervise all government programs related to recruitment.
• Supervise and monitor signing of employee contracts.
• Work with management and all employees in building a positive and friendly work environment while monitoring levels of absentiseem and turnover.
• Manage the Learning & Development process from identifying training needs, providing access to training & development, evaluating and assessing the impact of trainings done and maintaining records of all trainings done.
• Support Learning & Development initiatives by liaising with the trainers to organize and coordinate workshops and seminars for employees.
• Monitor and supervise all government skills development programs, in conjunction with HRM.
• Help managers develop team members through career pathing.
• Track budgets and negotiate contracts.
• Coordinate and assist employees to acquire TINS, Bank Accounts & Nssf Accounts.
• Handle physical visits of expats to government institutions.
• Perform all Human Resource administrative duties.
• Maintain proper record of leaves, update job requirements and all employee files.
• Ensure smooth communication with employees and timely resolve their issues.
• Provide support in compiling documents for all company audits and surveys.
• Provide support in compiling statistics demanded by external partners & Government agencies.
• Monitor time and attendance of all employees.
• Monitor all leaves, and ensure that all Ugandan staff consume at least 15 days leave in a year (when due).
• Handling hotel bookings in Uganda for visitors/consultants
• Handling ticketing and booking flights for all visitors and expat employees going on leave.
• Participate in handling employee disciplinary issues and grievances.
• Provide support in all aspects related to the medical insurance cover for employees.
• Represent the company in Corporate Social Responsibility (CSR) activities.
• Coordinating and monitor all welfare related activities of the company.
• Work hand in hand with occupational health and safety committees.
• Participate in the worker’ committee.
• Support and participate in performance management processes.
• Ensure smooth implementation of the appraisal process and draft performance appraisal reports.

Qualifications, Skills and Experience:

• The applicant must hold a Bachelor’s Degree in Human Resources. Certification or Qualification in Training & Development and Performance Management will be an added bonus.
• Work experience in HR role of at least 6 years in a busy environment preferably in the manufacturing sector.
• Experience in Training and Performance Management.
• Must be organized and efficient in daily tasks.
• Excellent Communication Skills.
• Ability to multitask, prioritize and manage time efficiently.
• Self-motivated, self-driven with a problem solving attitude.
• Must be encouraging to the staff, able to mentor, coach and lead.
• Must have people person skills and a professional attitude.
• Excellent computer skills, knowledge of HRIS, Excel and demonstrated skills in database management.
• Derives satisfaction from being highly responsive and timely handling of issues.
• Ability to work independently and calmly under pressure.
• Citizen: Preferably Ugandan National
• Linguistic skills: Fluent in English (Spoken/Written)
• Age: Preferably above 30 years

How to Apply:

If you would like to apply please send your application & CV to jobs@graphicsystems-ea.com

Deadline: 15th December, 2023.

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