Job Title: Human Resource Officer
Organisation: Abacus Pharma Limited
Duty Station: Kampala, Uganda
Reports to: Group Human Resource Manager
About US:
Abacus Pharma Limited is the leading distributor and manufacturer of pharmaceutical products in the East Africa region, with its head quarter in Uganda. Abacus distributes a variety of pharmaceutical products that cover the therapeutic areas; Cardio-vascular drugs, Respiratory, Anti-infective, Dermatology, Metabolic disorder, Pain management, Gastro Instestinal, Vaccines, Fertility Drugs – IVF, Anti-malarial, Medical Consumables / Sundries, Surgical / Medical Equipment, Neuro-CNS and OTCs (over the counter drugs).
Job Summary: The Human Resource Officer will provide comprehensive coordination and monitoring of all HR matters and providing clerical administrative support for dedicated areas of the business.
Key Duties and Responsibilities:
Recruitment and Selection
- Making sure that all staff recruitment request forms are signed by all relevant authorities and are put into the employee staff file.
- Co-ordinating the interview process and where required participating in the selected interviews as a panel member as guided by the Group HR Manager.
- Being actively involved in recruitment by preparing job descriptions, posting ads, and managing the hiring process as guided by the Group HR Manager
- Opening files for new employees and following up on completion of expected file requirements.
- Preparing and issuing offer letters for new employees after reviewing by the Group HR Manager.
Employee Engagement and Development
- Developing training and development programs.
- Assisting in performance management processes.
- Supporting the management of disciplinary and grievance issues.
- Managing salaries and benefit’s administration.
- Conducting an effective and end-to-end Onboarding program for new hires and internal transfers and promotions.
- Providing regular HR update emails to keep the organization informed of HR activities.
- Maintaining confidentiality of staff records and individual conversations, sharing information with the Line Manager(s) as appropriate.
- Sharing knowledge and experience informally and through formal knowledge sharing channels.
Data Management
- Capturing all bio data information of new employees into the ERP system.
- Managing employee data in the applicable HRIS
- Updating the ERP data daily with all employee file related changes.
HR Administration
- Managing employee welfare.
- Supporting the development and implementation of HR initiatives and systems.
- Monitoring the utilization and request for office stationery.
- Updating the leave tracker.
- Providing counselling on policies and procedures.
- Taking minutes during meetings and disciplinary hearing sessions as guided by the Group HR Manager
Other Duties
- Ensure that any other duty assigned by Management is executed to Management expectations
Qualifications, Skills and Experience:
- The applicant must hold a Bachelor of Human Resource Management or related field
- Post graduate diploma in Human Resource Management is an added advantage.
- Three years of working experience as a Human Resource Officer.
- Knowledge of HR Functions and good understanding of the labor laws.
- Previous exposure/experience in Pharma relations is an added advantage.
- High level of administrative, and organizational skills
- Record management knowledge
- Working knowledge and experience of relevant HR issues
- Good working knowledge of HR policies and practices
- Excellent computer Skills
- Interpersonal skills
- Teamwork
- Strong ethics and reliability
- Quick Learner
- Integrity
- Result oriented
How to Apply:
All suitably qualified and interested candidates should apply by sending their CV and academic credentials to [email protected]
Deadline: 22nd December 2023
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