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Job Title:  Administrative Assistant

Organisation: East African Crude Oil Pipeline (EACOP)

Duty Station:  Entebbe, Uganda

About US:

The East African Crude Oil Pipeline (EACOP) project is a major regional infrastructure project (Capex: 3.6 G$, OPEX:>2.5G$ over 25 years) between Uganda and Tanzania coast, opening a new value corridor between the two countries. The EACOP project development comprises of the detailed engineering, construction, operation and maintenance of the corresponding facilities.

The EACOP project includes a 1445km 24in oil export pipeline, 8 above ground facilities, a green field marine terminal with an export jetty and a series of 60 main line block valves and +20 trace heating stations. 150km of feeder lines from Upstream facilities will tie-in to the EACOP project.

Job Summary:   The Administrative Assistant is responsible for general clerical and administrative operation of the office

Key Duties and Responsibilities:

• Manage agenda, communication and administrative processes including appointments and travel arrangements. Handle Visitors and Guests
• Gather, compile, verify, and analyse information for use in documents such as memos, letters, reports, speeches, presentations, and news releases.
• Facilitate smooth communications internally within the organization and with external parties such as media, customers, and the public.
• Answer or redirect routine enquiries from internal or external sources.
• Handle confidential information and maintain the security of records and files.
• Maintain accounting records; monitor, review, and approve standard expenditures to ensure that the activities of the office are conducted within established budgets.
• Perform other administrative tasks using independent judgement and discretion. Plan, organise, and schedule own workload so that these activities are completed accurately and on time.
• Support Mobilisation Needs of Project Team Members

Qualifications, Skills and Experience:

• The applicant must hold a Bachelor’s Degree in Human Resource Management, Communication, Business Administration, International Relations or any related field from a Recognized and Duly Accredited University
• Post Graduate Diplomas and/or Certification
• At least five to ten years of experience in a similar role in a recognized and reputable company
• Excellent communication and leadership skills
• Experience in Management of Large Volumes of Data including record keeping, analysis, reports development, presentation and reporting
• Ability to plan, multi-task and manage time effectively
• Strong writing and record keeping ability for reports and training manuals
• Good computer and database skills
• Fluent in English
• Valid Driving License
• Self-Driven with a high level of professional and personal integrity
• Experience in Oil & Gas Sector or Engineering Fields is an added advantage

How to Apply:

All suitably qualified and interested candidates that meet the minimum requirements and have the capability should send their CVs in English by email to eacop.eits@se.com; with the reference 1069-ADVT-GFS-UG-ELE-Commissioning Engineer(s) as the subject

Note:

• Only candidates that meet the minimum requirements and pass an entry test will have the opportunity to be included in future interview processes.
• Please note that, should you not be contacted more than two weeks after the deadline, consider your application unsuccessful.

Deadline: 12^th January 2024 by 5:00pm

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