Job Title: Administrative Assistant
Organisation: East African Crude Oil Pipeline (EACOP)
Duty Station: Entebbe, Uganda
About US:
The East African Crude Oil Pipeline (EACOP) project is a major regional infrastructure project (Capex: 3.6 G$, OPEX:>2.5G$ over 25 years) between Uganda and Tanzania coast, opening a new value corridor between the two countries. The EACOP project development comprises of the detailed engineering, construction, operation and maintenance of the corresponding facilities.
The EACOP project includes a 1445km 24in oil export pipeline, 8 above ground facilities, a green field marine terminal with an export jetty and a series of 60 main line block valves and +20 trace heating stations. 150km of feeder lines from Upstream facilities will tie-in to the EACOP project.
Job Summary: The Administrative Assistant is responsible for general clerical and administrative operation of the office
Key Duties and Responsibilities:
- Manage agenda, communication and administrative processes including appointments and travel arrangements. Handle Visitors and Guests
- Gather, compile, verify, and analyse information for use in documents such as memos, letters, reports, speeches, presentations, and news releases.
- Facilitate smooth communications internally within the organization and with external parties such as media, customers, and the public.
- Answer or redirect routine enquiries from internal or external sources.
- Handle confidential information and maintain the security of records and files.
- Maintain accounting records; monitor, review, and approve standard expenditures to ensure that the activities of the office are conducted within established budgets.
- Perform other administrative tasks using independent judgement and discretion. Plan, organise, and schedule own workload so that these activities are completed accurately and on time.
- Support Mobilisation Needs of Project Team Members
Qualifications, Skills and Experience:
- The applicant must hold a Bachelor’s Degree in Human Resource Management, Communication, Business Administration, International Relations or any related field from a Recognized and Duly Accredited University
- Post Graduate Diplomas and/or Certification
- At least five to ten years of experience in a similar role in a recognized and reputable company
- Excellent communication and leadership skills
- Experience in Management of Large Volumes of Data including record keeping, analysis, reports development, presentation and reporting
- Ability to plan, multi-task and manage time effectively
- Strong writing and record keeping ability for reports and training manuals
- Good computer and database skills
- Fluent in English
- Valid Driving License
- Self-Driven with a high level of professional and personal integrity
- Experience in Oil & Gas Sector or Engineering Fields is an added advantage
How to Apply:
All suitably qualified and interested candidates that meet the minimum requirements and have the capability should send their CVs in English by email to [email protected]; with the reference 1069-ADVT-GFS-UG-ELE-Commissioning Engineer(s) as the subject
Note:
- Only candidates that meet the minimum requirements and pass an entry test will have the opportunity to be included in future interview processes.
- Please note that, should you not be contacted more than two weeks after the deadline, consider your application unsuccessful.
Deadline: 12th January 2024 by 5:00pm
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