Job Title: Accounts Assistant – Invoicing (Fresher Diploma Jobs)
Organisation: Pearl Dairy Farms Limited
Duty Station: Kampala, Uganda
About US:
Pearl Dairy Limited is a fast growing Ugandan dairy company specializing in the production of pure, nutritious high-quality milk products that appeal to our customers’ taste. We are committed to excellence and that is what drives us to better our product offerings.
Job Summary: The Accounts Assistant – Invoicing will create invoices for various customers in a timely manner, ensure they are all accurate and resolve any billing errors/discrepancies that may occur with strict adherence to the company policy
Key Duties and Responsibilities:
- Raise invoices for sales made to the company’s product distributors on a day-to-day basis against sales orders;
- Perform day to day reconciliation of all distributor accounts to confirm existing stock levels, customer outstanding balances, payments falling due, and accounts positions as and when requested by customers;
- Prepare a list of all open customer invoices on a day-to-day basis including action points/steps to be taken on the same and submit to the Accounts Supervisor Invoicing;
- Promptly answer to any inquiries/issues/concerns raised by customers regarding invoicing in a timely manner;
- Receive credit notes from distributors and forward the same to URA to ensure that they are processed, and balances settled;
- Update and maintain records of accounting documentation by meticulously filing and archiving supporting documents as and when they accumulate in a sequential order that facilitates easy retrieval; and
- Perform any other finance and administrative duties assigned by the Financial Manager from time to time.
Qualifications, Skills and Experience:
- The applicant must hold a Diploma in Accounting or related field.
- At least two years of working experience.
- Knowledge of data entry for record keeping
- Customer relationship management skills
- Computer skills with proficiency
- Proficiency in QuickBooks or other accounting software
- Solid understanding of accounting and invoicing procedures
- Hands-on experience with spreadsheets and databases
- Excellent math skills with ability to spot numerical errors
- Excellent written and verbal communication skills
- Strong attention to detail to keep accurate accounting entries
- Good organizational skills
- Ability to track of invoices
- Great customer service skills
- Good interpersonal skills and ability to work with a team
How to Apply:
All candidates should apply online at the link below.
Deadline: 20th December 2023
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