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Job Title:    Administrative Officer (UN Jobs)

Organisation: United Nations High Commissioner for Refugees (UNHCR)

Duty Station: Arua, Uganda

About US:

The Office of the United Nations High Commissioner for Refugees was established on December 14, 1950 by the United Nations General Assembly. UNHCR’s mandate under the Statute of the Office of the United Nations High Commissioner for Refugees is to lead and co-ordinate action for international protection to refugees; seek permanent solutions for the problems of refugees and safeguard refugee rights and well-being. UNHCR has an additional mandate concerning issues of statelessness, as it is given a designated role under Article 11 of the 1961 Convention on the Reduction of Statelessness.

Job Summary:   The Administrative Officer is responsible for the implementation of general administrative and resource management tasks as delegated by the supervisor. S/he will work with an oversight from the supervisor, who will provide general guidance and work plans for identifying work priorities and appropriate approaches; work is controlled for meeting expected results.

• S/he will establish and maintain efficient administrative control mechanisms to ensure compliance with UN administrative, financial and human resources rules and procedures. Contacts on administrative/budgetary related issues are mainly with Sections/Units/Offices within the organization both at HQ and in the Field and with local suppliers/services to ensure provision of services and resolution of difficult problems.
• The incumbent will maintain frequent external contacts with counterparts in other organizations or at working level in national Governments on issues of importance to Organization’s programmes. He/she acts as adviser or representative of the Organization with authority to discuss problems and seek common ground on which to recommend solutions based on predetermined guidelines provided by higher authority.
• The incumbent may directly supervise local staff.
• All UNHCR staff members are accountable to perform their duties as reflected in their job description. They do so within their delegated authorities, in line with the regulatory framework of UNHCR which includes the UN Charter, UN Staff Regulations and Rules, UNHCR Policies and Administrative Instructions as well as relevant accountability frameworks. In addition, staff members are required to discharge their responsibilities in a manner consistent with the core, functional, cross-functional and managerial competencies and UNHCR’s core values of professionalism, integrity and respect for diversity.

Key Duties and Responsibilities:

• Contribute to the provision of resources (human, material and services) necessary to support the day-to-day activities of the staff in the office.
• Monitor the day-to-day personnel and administrative operations of the office.
• Provide advice on personnel and administrative policies and procedures.
• Liaise with Government and other external actors in providing vital supportive services (i.e. processing of residency, visas, tax exemptions, etc.).
• Attend inter-agency and other meetings, with specific focus on general administration, staff safety and human resources issues (i.e. common services), when requested.
• Implement processes and procedures to improve and strengthen internal controls in line with UNHCR rules and regulations.
• Coordinate the preparation of staffing and administrative budget requirements for the office.
• Participate in a competitive procurement process for selecting, awarding and issuing local contracts, in line with UNHCR regulations, rules and procedures.
• Manage contracts for the premises, cleaning and security services, and other services as and when required.
• Serve as a member of the Local Contracts Committee (LCC).
• Undertake missions to field locations to review administrative arrangements and make appropriate recommendations as required.
• Provide guidance and oversight on processes related to the mission travel of staff.
• In the absence of an HR Officer, prepare recruitment, appointments and administrative formalities concerning local staff.
• Review and approve the settlement of employee entitlements including DSA, local salaries and the Medical Insurance Plan (MIP).
• Coordinate training and capacity-building activities to staff in administrative related areas.
• In coordination with Human Resources and Field Security, undertake periodic reviews to ensure that the Office premises are set up and staff accommodation are managed in line with the organizational policies and any related issues are brought to the attention of DHR.
• Support the identification and management of risks and seek to seize opportunities impacting objectives in the area of responsibility. Ensure decision making in risk based in the functional area of work. Raise risks, issues and concerns to a supervisor or to relevant functional colleague(s).
• Perform other related duties as required.

 




Qualifications, Skills and Experience:

• The applicant for the United Nations High Commissioner for Refugees (UNHCR) Administrative Officer job should have for six years relevant experience with Undergraduate degree; or 5 years relevant experience with Graduate degree; or 4 years relevant experience with Doctorate degree
• Field(s) of Education: Accounting, Public Administration, Business Administration, Economics or other relevant field.
• Two years of relevant work experience in an intergovernmental organization (United Nations or similar).
• Good knowledge of United Nations administrative and human resources rules and procedures.
• Excellent computer skills, in particular in MS Office applications.
• Desirable: Completion of relevant UNHCR learning programme.
• Language Requirements: Knowledge of English and UN working language of the duty station if not English and local language.

Functional Skills

• MG-Resource Management
• GB-Building Maintenance
• SC-Contract management
• SC-Inventory / Stock management
• MG-Office Management

How to Apply:

All interested Ugandan nationals who wish to join the United Nations High Commissioner for Refugees (UNHCR) in the aforementioned capacity are encouraged to click on the link below and follow the application instructions after reviewing the job details.

Click Here

Deadline: 28^th November 2023

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