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Job Title:  Data Management Assistant

Organisation: Medical Research Council (MRC UK) /UVRI and LSHTM Uganda Research Unit

Duty Station: Kyamulibwa, Masaka, Uganda

Position Code: DMA -1123

Reports to: Senior Data Manager

 

About US:

The Medical Research Council (MRC UK) is an internationally recognised centre of excellence with dominant research themes in the areas of HIV and emerging infections, vaccines and immunity, and chronic diseases and cancer. Through a multidisciplinary approach, intersecting basic science, epidemiological research, social-behavioural research and the conduct of new intervention evaluation studies, the Unit contributes knowledge on changing epidemics and diseases, the evaluation of innovative health care options, treatment and prevention and the development of health policy and practice in Africa and worldwide. Following the signing of strategic transfer agreements between the London School of Hygiene & Tropical Medicine (LSHTM) and the Medical Research Council (MRC UK), the Unit formally joined LSHTM on 1st February 2018. The exciting new partnership will boost research capacity into current and emerging health issues in Africa and throughout the world. The Unit is based at the UVRI Entebbe campus with established outposts in Kalungu, Masaka, Wakiso and Kampala Districts.

 

Job Summary:   The Data Management Assistant will manage data for assigned studies which includes: setting up the databases, providing data management support, weekly reports on study progress, and conducting basic data analysis.

 

Key Duties and Responsibilities:

Retrieval of GPC study documents from the Archive for data cleaning purposes and provide a summary report on the retrieved documents;

• Move with filed workers to the villages to help in data collection from GPC participants;
• Questionnaire and Consent form review:
• Review questionnaires/CRFs and consent forms for the previous rounds of the GPC to ensure they are complete;
• Edit and update incomplete questionnaires and share the finalized copies with the DM; and,
• Perform quality control checks and follow-up to ensure that the completed questionnaires/CRFs and consent forms for all rounds of the GPC are uploaded to the digital platform.

Screen testing:

• Testing data entry screens that have been created by the Data Managers (DM) / Data Programmers;

Data entry:

• Retrieve and enter data of missing records into designated databases i.e. REDCap & ODK; and,
• Record information about the given data and data entry files for monitoring purposes.

Report data entry problems:

• Highlight and report problems that occur during data entry to the database manager in charge of the dataset. These include data that are unreadable, out-of-range, and inconsistent with the interactive checks provided by the data entry programs; and,
• Highlight modifications required to data entry screens to the database manager.

Data verification:

• Run validation programs to ensure the data entered exactly matches the data on the hard copy; and,
• Print reports to identify and solve discrepancies, missing data, and other problems with the data in the databases.

Quality Control and assurance

• Perform validation on the digitalized study documents of the previous rounds of the GPC to ensure the completeness and accuracy of the digitalization process;
• Perform quality control on a sample of digitalized study documents to ensure that scanned copies match the physical copies; and,
• Compile and produce a data audit report for the digitalized study documents for the previous rounds of the GPC.

Data back-up:

• Ensure a backup of the entered data has been stored in the secure environment at the Unit.

Data cleaning under the supervision of a DM:

• Look up hard copies of records with data inconsistencies; and,
• Compile reports of inconsistencies and rectify them on the database.

Other tasks:

• Under supervision, to perform other tasks as required by the data Manager or senior staff in the data section.

Qualifications, Skills and Experience:

• The applicant must hold a Diploma or Degree in data / research related field; Diploma in secretarial studies;
• Training in data protection, data quality, good clinical practices or other related.
• Certificate in MS Office applications is an added advantage;
• Should possess experience in data management preferably in a medical research setting;
• Two years of experience in data entry;
• Experience in conducting data quality control;
• Should have knowledge in Data entry;
• Very good typing speed;
• File management programming;
• Computer skills;
• Communication and presentation skills.
• Academic/scientific writing;
• Communication and presentation skills;
• Academic/scientific writing;
• Should possess personal integrity;
• Emotional resourcefulness;
• Ability to learn;
• Forward thinking;
• Reliability;
• Openness to others;
• Pro-activity;
• Results orientation;
• Thoroughness;
• Concern for excellence;
• Flexibility towards others;
• Service orientation; and,
• Development orientation.

 

How to Apply

Follow the link below to fill a form and submit your application documentation:

 

Click Here

 

Filling the form more than once will lead to automatic disqualification. High level of integrity while filling the form is required and will be considered during shortlisting.

 

All candidates should combine all their application documentation i.e. cover letter, CV & certified copies of academic documents into one PDF document. Only shortlisted candidates will be contacted for an interview. This position is open to Ugandan nationals only. Strictly follow the application procedure as failure to do so will lead to automatic disqualification. Only online applications through the link provided will be accepted. You will receive a notification in your email if your application and documentation have been successfully received.

 

N.B: You will be required to present certified copies of your academic documentation before employment.

 

The applications should be addressed to:

 

The Head of Human Resources,

MRC/ UVRI and LSHTM Uganda Research Unit,

P.O. Box, 49, Entebbe,

Uganda.

 

Consider your application unsuccessful if not contacted within eight (8) weeks after the closing date of the advert. Any form of lobbying at any stage will lead to automatic disqualification. By submitting your personal information, you consent to the MRC/ UVRI and LSHTM Uganda Research Unit holding and using it in accordance with its recruitment policy and procedure. The Unit reserves the right to verify documents attached with the relevant awarding institutions to authenticate their validity.

 

NB: MRC/UVRI & LSHTM Uganda Research Unit strives for inclusion and diversity and therefore considers all job applicants based on merit without regard to race, sex, color, national origin, religion, age, marital status, and disability. We highly encourage persons with disabilities to apply and compete for different job openings at the Unit. The Unit is an equal opportunity employer committed to having a diverse work force and does not ask for money at any stage of recruitment.

 

Deadline: 27^th November 2023 by 5:00pm 

 

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