The Ugandan Jobline

Job Title:  Finance and Grants Specialist

Organisation: Uganda Episcopal Conference (UEC)

Duty Station: Kampala, Uganda

Reports to: Finance and Compliance Manager

About US:

The Uganda Episcopal Conference (UEC), the legal body of Catholic Bishops of Uganda with funding from Centers for Diseases Control and Prevention (CDC) is implementing the Comprehensive HIV Epidemic Control project through FBO/PNFP health facilities in the seven CDC supported regions within Uganda. The project supports PNFP facilities in Masaka-Wakiso, Kampala, Mubende, Soroti, Hoima, West Nile and Rwenzori regions. Internally the project is known and shortened as FLASH- Faith Led Action to Sustain HIV Epidemic Control. The five-year project (Oct 2020- Sept 2025) is in its 4th year of implementation.

Job Summary: The Finance and Grants Specialist provides contracts and grants support to sub grantees and ensure compliance with the terms and conditions of the cooperative agreement and guidelines of the UEC grants manual, donor rules and regulations, identify compliance gaps, analyze the causes of gaps, and work with grantee staff and management to build capacity, enhance general awareness of compliance issues, and assist with the development of action plans that address gaps and strengthen internal controls, systems, and procedures in an efficient manner. Lead capacity building activities to improve grant management and compliance to USG rules and regulations including development of grant agreement templates and training materials.

Key Duties and Responsibilities:

• Orientation of sub-grantees on financial management practices
• Review sub-grant budgets, funds requests for sub-grantees as well as preparing payment requisitions for sub-grantee
• Provide a comparison of actual expenditures with budgeted amounts for each sub grantee and contract
• Onsite Mentorship, coaching and Capacity building of sub-grantee finance staff.
• Provide training and support to project staff on financial procedures and grant
• Ensure sub award agreement or contracts are signed with the sub-grantees.
• Conducting both Pre and Post award financial, administrative and risk assessment for sub- grantees
• Preparation of periodic liquidation reports for sub-grantees.
• Provide regular legal compliance reviews of all sub recipients to determine if they are in compliance with professional standards as well as the requirements of donors, local laws and the grant agreement.
• Periodically monitor, the sub recipients’ financial operations, records, systems, and procedures
• Assist sub grantees in preparing annual expenditure analysis reports
• Provide technical support to the budget holders in preparation & compiling the
• Entering monthly sub-grant liquidations, performing sub-grant reconciliations in Navision
• Supporting sub-grantees on budget adjustments and redirection processes and advising the Finance Manager and the Program Manager on redirection approvals requests by sub-Co-ordinating sub-grant audits.
• Conduct Asset verification of project related assets at sub-grantees.
• Compilation and submission of VAT reports and related documents to the donor.
• Stay informed about best practices and industry standards in donor funding requirements and financial management.
• Collaborate with program managers, project teams, and funding agencies to address financial concerns and provide guidance.
• Communicate financial information effectively to non-financial stakeholders

Qualifications, Skills and Experience:

• The applicant must hold a Bachelor’s degree in finance, accounting, business administration, or a related A master’s degree or professional certification (e.g., CPA, ACCA, CIMA) is preferred.
• At least five years of experience in USG grants and financial management, with a focus on grants and project finances.
• In-depth knowledge of grant regulations and compliance
• Proficiency in computer packages especially Advanced Excel
• Strong analytical and problem-solving
• Excellent communication and interpersonal
• Knowledge in use of Navision system

Skills:

• Financial analysis
• Budget development and management.
• Grant compliance and
• Auditing and internal

How to Apply:

All eligible and interested candidates should apply and attach their signed CVs, copies of certificates, degrees, and testimonials. Suitable candidates residing in highlighted regions are encouraged to apply. Applications indicating duty station and job applied for should be directed to the address below. Only shortlisted candidates will be contacted.

The Secretary General,

Uganda Catholic Secretariat,

Plot 672, Hanlon Road, Nsambya Hill,

P.O. Box 2886 Kampala. Uganda

Deadline: 24^th November 2023

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