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Job Title:   Finance & Administrative Associate

Organisation: FHI 360

Duty Station:  Kampala, Uganda

About US:

FHI 360 is an international non-profit human development organization dedicated to improving lives in lasting ways by advancing integrated, locally driven solutions. Our staff includes experts in health, education, nutrition, environment, economic development, civil society, gender, youth, research, technology, communication and social marketing — creating a unique mix of capabilities to address today’s interrelated development challenges. FHI 360 serves more than 60 countries and all U.S. states and territories.

Job Summary:   The Finance & Administrative Associate will support the Finance and Operations Manager in financial management, administration and other operational functions of the office. Reporting to the Finance and Operations Manager, they will also assist in project accounting, record keeping, travel coordination, procurement, inventory management, and logistics support for project staff and activities. In addition, they will be responsible for managing files and other data within the project office and ensure compliance with FHI 360 and USAID rules and regulations. This position will be based in Kampala, Uganda.

Key Duties and Responsibilities:

• Offer support to and coordinating project administrative activities within FHI 360 and USAID guidelines and regulations.
• Assist the Finance and Operations Manager with overarching project financial management tasks.
• Assist in financial reconciliations with respect to bank, balance sheet, vendors, inventory, etc.
• Prepare payment vouchers and other related documentation as needed.
• File payment vouchers, supporting documentations, workshop, and travel retirements.
• Ensure accurate record keeping for the office.
• Serve as point of contact for logistical and administrative needs.
• Coordinating all administrative support services for the project team.
• Coordinate logistical organization of workshops / seminars / conferences and trainings for partners and clients.
• Prepare workshops schedule / payment to participants.
• Keep proper office records / filings as appropriate.
• Coordinate all travel details / logistics for EpiC staff, consultants and other visitors including booking hotel accommodations and arranging for airport and hotel pick-ups.
• Coordinate all records and storage of supplies for assigned offices.
• Performs other relevant duties as assigned by the Finance and Operations Manager.

Qualifications, Skills and Experience:

• The applicant must hold an Associate’s Degree or its international equivalent of in Commerce in Accounting, business, or finance required;
• Bachelor’s degree of Commerce in Accounting strongly preferred
• Any Ugandan relevant professional qualifications, such as CPA 111, are an advantage.
• At least three years of relevant experience; five or more years preferred.
• Ability to work with others and to develop and maintain compatibility among project staff, partners, and recipients of assistance.
• Must have strong organizational skills and be able to prioritize and handle high-pressure situations.
• Ability to interpret financial and other quantitative information and reports.
• Able to handle quantitative information with accuracy and precision; resourceful in gathering information.
• Must exhibit high levels of professionalism, integrity, and ethical values at all times.
• Able to manage tight deadlines and deliver high volumes of work with minimal supervision.
• Excellent diplomacy skills and a proven ability to establish and maintain interpersonal and professional relationships with USAID, Ugandan counterparts, and representatives from other key stakeholders such as the government, NGOs, CSOs, and the private sector.
• Knowledge of Ugandan financial reporting requirements.
• Excellent written and oral communication skills.
• Strong knowledge of Microsoft Suite of software (Word, Excel, PowerPoint, etc. Fluency in English is required.

NB: Position open to Ugandan nationals or individuals who reside in Uganda with the legal authority to work

How to Apply:

All suitably qualified and interested candidates should submit their applications (CV and cover letter) by email to: uganda.procurement@fhi360.org

Please indicate the title of the position in the e-mail subject line.

Deadline: 4^th December 2023.

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