Job Title: Administrative & Facilities Coordinator
Organisation: Interswitch
Duty Station: Kampala, Uganda
Reports to: Regional Business Manager
About US:
Interswitch is a leading African integrated payments and digital commerce platform company headquartered in Lagos. Founded in 2002 in Nigeria, as a transaction switching and processing company with national focus, Interswitch progressively evolved to incorporate consumer financial services with the successive launches of Quickteller, a retail payments ecosystem linking merchants and billers with consumers, as well as Verve, a homegrown, EMV-certified payments card scheme.
Job Summary: The Administrative & Facilities Coordinator will provide comprehensive administrative support while managing all office facilities to optimize efficiency, create and maintain a functional working environment.
Key Duties and Responsibilities:
- Budget Planning and cost saving: Assist in budget planning and monitoring for administrative and facilities-related expenses while Identifying opportunities for cost savings without compromising quality or safety.
- Procurement support: Collaborate with internal departments to understand their procurement needs and provide support.
- Vendor Management: Manage vendors onboarding, relationships and offboarding while ensuring timely and cost-effective solutions.
- Fleet Management: Supervises to ensure proper handling, management, and maintenance of company vehicles.
- Office Maintenance: Coordinate and oversee maintenance activities, including repairs, cleaning, and upkeep of facilities and all its equipment while maintaining health and safety guidelines.
- Office Security: Manage security service providers, implement, and manage security protocols to ensure the safety of personnel and company assets.
- Office Management: Oversee day-to-day office operations, supply management, and overall office organization.
- Event Coordination: Plan and coordinate office events, meetings, and conferences.
- Travel Coordination: Facilitate travel arrangements for employees, including booking flights, accommodations, and preparing itineraries.
- Communication: Serve as a point of contact between external vendors and stakeholders, handling general inquiries and requests.
- Cross-functional Collaboration: Collaborate with all units and departments to support their administrative shared needs or projects.
- Risk Management: identifying, assessing, and mitigating potential risks that could impact smooth operations.
Qualifications, Skills and Experience:
- The applicant should be a graduate in procurement, supply chain or any other related course.
- At least two three years of experience in procurement and facilities management or an administrative role.
How to Apply:
All candidates should send their applications, updated CVs and relevant documents to: [email protected]
Deadline: 20th November 2023 by 3:00pm
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