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Job Title:   Procurement Officer   

Organisation: Ministry of Gender, Labour and Social Development

Duty Station:  Kampala, Uganda

Reports to: Procurement Specialist, MGLSD

About US:

The Ministry of Gender, Labour and Social Development is a Cabinet-level government ministry of Uganda. The mandate of the Ministry is to mobilize and empower communities to harness their potential while, protecting the rights of vulnerable population groups.

About World Bank Project:

The Government of the Republic of Uganda was allocated grant funds (the “Grant) from the World Bank which are administered by the International Development Association (IDA) (the “Bank”) towards implementation of the Generating Growth Opportunities and Productivity for Women Enterprises (GROW) Project. The Project Development Objective is to increase access to entrepreneurial services that enable women entrepreneurs to grow their enterprises in targeted locations, including host and refugee communities. The Ministry of Gender, Labour and Social Development (MGLSD) is the lead implementing Agency with the Private Sector Foundation Uganda as an implementing Entity.

Job Summary:   The Procurement Officer will assist the Procurement Specialist in execution of all procurement related tasks of the approved Procurement Plan during the project implementation by providing critical advice and support which will guarantee timely acquisition of goods, works and services at MGLSD.

Key Duties and Responsibilities:

• In Consultations with the Users, prepare, review, adjust (where applicable) and monitor the implementation of the Project procurement plan.
• Ensure timely preparation/updating, and submissions of the project procurement plans for review and approval of the World Bank.
• Timely submission of all procurement exchanges in the Bank’s online procurement system – STEP.
• Play a key coordination role between all stakeholders in the procurement cycle.
• Ensure that procurement procedures follow those prescribed in the Procurement Regulations and attendant Project Operational Manual.
• In consultation with the Technical Departments prepare bidding documents, request for proposals, consultant’s shortlists and other documents based on relevant procedures for the procurement of goods, Works and on consultant services and for the selection of consulting services;
• Mentor the Ministry’s PDU staff by sharing knowledge in procurement services including supporting capacity building in procurement management of staff that deal with procurement issues with emphasis on World Bank and PPDA Guidelines.
• Preparation of Procurement progress reports at a minimum on monthly basis, highlighting among others the progress on processing various contracts, constraints met and any other issues that require Management attention.
• To enhance the efficiency and effectiveness of the Procurement Data Management system and in particular set up a filing and record keeping system that ensures that procurement records are easily retrievable and available for procurement audits.
• Take part in the development and review of the Project Operations Manuals and other necessary documents and manuals.
• Participate in the preparation of consolidated project Annual Work Plans and Budgets.
• Report immediately to the Permanent Secretary and to the Bank any noted fraud and corruption or governance issues with Procurement staff, Bidders and Consultants.
• Facilitate the Post Procurement Reviews (PPR) exercise, and follow up implementation of PPR recommendations.
• Prepare and update the Procurement/Contract Register (List of all procurement contracts awarded)
• Monitor and track contracts under implementation, identify constraints/challenges/issues especially deviations from agreed terms and conditions and ability to resolve issues in a timely manner in appropriate consultation with Management.
• Perform any other duties as may be assigned from time to time by the Procurement Specialist.

Qualifications, Skills and Experience:

• A Bachelor’s Degree in Procurement and Supply Chain Management, Commerce (Procurement option) or any other related discipline.
• Should possess the Chartered Institute of Procurement & Supply qualification (MCIPS).
• Possession of the Master’s Degree in either Procurement, Business Administration or a related field.
• A minimum experience of six (6) years in procurement service with extensive and demonstrated experience of procurement of goods, non-consulting services, works and consulting services.
• Previous experience in processing high value contracts subject to international competition, and in working with multi-sectoral teams.
• Demonstrate behaviour of professional and personal ethics, integrity and transparency in dealing with internal clients and service providers.
• Good oral and written communication skills, fluent in English.
• Working knowledge of the PPDA procurement rules and procedures.
• A high level of interpersonal and management skills and ability to work with teams in the organization at all levels.
• Must be able to work under pressure and tight deadlines.
• Computer knowledge and skills in Ms word, Ms Excel and Internet/Email is a mandatory requirement.

How to Apply:

All interested eligible applicants should submit applications including a cover letter, current Curriculum Vitae and copies of Academic Certificates and Transcripts, to the MGLSD’s General Registry on 2nd Floor, Gender and Labour House, Plot 2, George Street.

Permanent Secretary,

Ministry of Gender, Labour and Social Development Gender and Labour House,

Plot 2, George Street P.O Box 7136 Kampala. Uganda

Tel: +256 414 347 854

Email: growproject@mglsd.go.ug

Deadline: 16^th October 2023

NB: Only shortlisted applicants will be contacted.

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