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Job Title:   Management Information Systems (MIS) Officer  

Organisation: Ministry of Gender, Labour and Social Development

Duty Station:  Kampala, Uganda

Reports to: M&E Specialist, MGLSD

About US:

The Ministry of Gender, Labour and Social Development is a Cabinet-level government ministry of Uganda. The mandate of the Ministry is to mobilize and empower communities to harness their potential while, protecting the rights of vulnerable population groups.

About World Bank Project:

The Government of the Republic of Uganda was allocated grant funds (the “Grant) from the World Bank which are administered by the International Development Association (IDA) (the “Bank”) towards implementation of the Generating Growth Opportunities and Productivity for Women Enterprises (GROW) Project. The Project Development Objective is to increase access to entrepreneurial services that enable women entrepreneurs to grow their enterprises in targeted locations, including host and refugee communities. The Ministry of Gender, Labour and Social Development (MGLSD) is the lead implementing Agency with the Private Sector Foundation Uganda as an implementing Entity.

Job Summary:  The Management Information Systems (MIS) Officer will be responsible for operationalizing, monitoring and maintenance of the GROW Project MIS. The MIS Officer will be responsible for the MIS and its functionality; training staff and partners on MIS, data entry, maintaining the system and providing support to M&E Specialist on the data analysis and reporting. The MIS Officer will download, analyze and provide data from the MIS to support the routine and adhoc project reporting and other information sharing needs.

Key Duties and Responsibilities:

• Guide the project on the designing, development and maintenance of GROW Project MIS
• Support the user testing of the various MIS modules, ensuring the system works for the end-user. After the development of the system ensure the MIS functions effectively with data uploaded on time and reports generated frequently as required
• Provide support to the Project team and implementing agencies on the access into the system and ensure correct, appropriate data and information is entered in the system for effective project monitoring and reporting.
• Contribute to the development of quality assurance guidelines for access and use of the MIS to allow smooth operations and easy system maintenance as well as trouble shooting the system and resolution
• Conduct data analysis, present, and disseminate information to inform programme management. Seek solutions for more complex data management requirements by working with IT Officer.
• Routinely and as requested provide the MIS performance reports and recommendations to update the MIS for improved maintenance, reporting efficiency and consistency.
• Maintain a program database and ensure that the databases are updated regularly.
• Support the M&E teams and implementing partners in the development of tools and guidelines for data collection analysis and reporting.
• Train project and partners team members on the MIS and data responsibilities and how to use the tools developed.
• Analyse existing GIS and other map-based technologies to improve the visual display of data in GROW project.
• Developing systems to monitor data quality, routinely analysing it, and addressing issues that arise with the support of IT Officer and M&E team.
• Configuring the MIS and data dictionary in consultation with key stakeholders

Key Result Areas

• MIS for GROW Project developed and operational
• Train staff and partners on use of MIS and support data collection
• Ensure reliable and accurate data is entered into the MIS
• MIS reports shared with relevant project staff and partners
• Ensure the safety of all data entered into the MIS
• Quality assurance guidelines for the MIS and data protocols developed

Qualifications, Skills and Experience:

• The applicant must hold a Master’s Degree in Computer Science, Data Science, Informatics, Information Systems and Technology or a related field with a concentration in Management Information Systems.
• An advanced training in M&E or project planning and management will be an added advantage.
• At least five (5) years of professional experience in managing and maintaining project MIS required.
• Strong Information Technology background for system development and management
• Strong analytical skills in commonly used packages such as Excel, Access and Stata.
• Working knowledge of various computer operating systems and interfaces and highly knowledgeable about systems integration best practices,
• Demonstrated experience and ability to manage large projects or national systems and datasets
• Detailed knowledge of content and data management techniques
• Excellent verbal and communication skills
• Organized with attention to details
• Ability to communicate complex technology concepts with non-technical staff

How to Apply:

All interested eligible applicants should submit applications including a cover letter, current Curriculum Vitae and copies of Academic Certificates and Transcripts, to the MGLSD’s General Registry on 2nd Floor, Gender and Labour House, Plot 2, George Street.

Permanent Secretary

Ministry of Gender, Labour and Social Development Gender and Labour House, Plot 2, George Street,

P.O Box 7136 Kampala. Uganda

Tel: +256 414 347 854

Email: growproject@mglsd.go.ug

Deadline: 16^th October 2023

NB: Only shortlisted applicants will be contacted.

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