The Ugandan Jobline

Job Title:    Senior Officer Records & Stores  

Organisation: Tropical Bank Limited

Duty Station:  Kampala, Uganda

Reports to: Manager Records and Stores

About US:

Tropical Bank Limited was established in 1973 under the name Libyan Arab Uganda Bank for Foreign Trade and Development. Tropical Bank Limited is jointly owned by the Governments of the Republic of Uganda 0.03% and the Libyan Foreign Bank (LFB) 99.97% of Paid-up Capital. The Bank provides professional and personalized commercial banking services to various sectors of the economy including financial support to Parastatals, Corporates, Small and Medium Enterprises, Individuals, and Non-Governmental Organisations.

Job Summary:   The Senior Officer Records & Stores will ahere to the bank’s records management policy to ensure proper storage and safe custody of bank records and stationery items at the bank central stores and archives.

Key Duties and Responsibilities:

• Identify documents/ records to be transferred from central archive to the repository in line with the bank Policy
• Update the Records and Stores registers with new documents received from departments and branches
• Receive, sort, organize and arrange records/stationery items in specific areas of the stores for ease of retrieval in line with records management policy
• Register all documents leaving the archive for easy tracking and accountability purposes
• Locate and retrieve records for day to day running of the bank
• Identify records and documents for either permanent preservation or destruction in line with records retention schedules
• Carry out records tracking to ensure that all records are returned to the archive in time
• Ensure that right quality and quantity of stationery items requested for are delivered
• Issue stationery items to all departments and branches in accordance with the requisition forms duly signed by the Heads of Departments or Branch Managers and approved by Assistant Manager Records and Stores
• Submit a report of stationery stock levels to Assistant Manager Records and Stores and sspecify items in the store that require replenishment
• Ensure that no unauthorized persons access the stores & archives all the time
• Comply with AML/CFT/CPF policies and procedures

Key Performance Indicators

• Timely identification of documents to be transferred
• Updated Records and Stores registers
• Stock levels status reports
• Timely retrieval of requested records from Central stores
• Properly signed off delivery notes
• Timely issuance of stationery items to departments and branches
• Timely submission of a report on stationery stock levels
• Updated stores access register

Qualifications, Skills and Experience:

• The applicant must hold a Bachelor’s degree in Records/information Management/ Information and Library Science/related field from recognized institution
• Trainings in Records & Archival management.
• Three years of related work experience
• Knowledge of MS Office tools (Excel, Word, Project and PowerPoint)
• Understanding of Bank products and services and knowledge of the banking operation issues in Uganda.
• Proactive and quick response to customers and employees’ queries;
• Excellent interpersonal skills;
• Fluent in the English Language and any other local language preferably Luganda particularly for explanatory purposes to Bank customers who do not understand the English Language.

Behavioral Competencies

• Team player
• Integrity
• Service Excellence
• Accountability
• Professionalism
• Organizational skills
• Interpersonal skills
• Communication

How to Apply:

If you believe you meet the requirements for any position above, please submit your application letter together with your CV to our email only addressed to;

Head Human Resource,

Tropical Bank Ltd,

Plot 27 Kampala Road

P.O. Box 9485 Kampala. Uganda

Email to: recruitment@trobank.com

Please Note the following:

• Candidates must put the Job title/position in the subject of the email during submission of their application.
• Tropical bank does not ask for money or rewards in exchange for Job opportunities.
• Only shortlisted candidates will be contacted.

Deadline: 19^th October 2023

For more of the latest jobs, please visit https://www.theugandanjobline.com or find us on our facebook page https://www.facebook.com/UgandanJobline

Related Jobs