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Job Title:  Procurement Manager

Organisation: Medical Access Uganda Limited (MAUL)

Duty Station:  Kampala, Uganda

About US:

For 25 years, Medical Access has transformed healthcare supply chains in 35+ low-and middle-income countries. Our journey started in 1998 during the peak of the HIV/AIDS epidemic in Africa.  The UNAIDS Drug Access Initiative (DAI), the world’s first antiretroviral (ARV) access program in low- and middle-income countries, gave rise to Medical Access and enabled us to initiate the introduction of ARVs in Uganda at a critical time.

Since those early days, Medical Access has evolved to provide comprehensive supply chain solutions to leading local and international agencies for a wide range of medical products. Today, we combine our rich experience and robust digital infrastructure to transform supply chains into agile, efficient and reliable systems tailored to the needs of the communities and stakeholders it serves.

Job Summary:   The Procurement Manager will provide oversight over procurements across the organization and ensuring value for money, transparency, integrity and compliance with Policies, regulations and donor guidelines..

Key Duties and Responsibilities:

• Liaise with the prequalification team to ensure that shortlisted suppliers to submit quality bids using a procurement method that ensures transparency.
• Overseeing and participating in the bid evaluation process including leading the supplier negotiation process and recommend suppliers for award.
• Preparing a Requisition Request including types, quantities, prices, freight insurance and customs clearance cost estimates, delivery to warehouse cost and expected delivery dates for the Program Manager’s prior approval before submission to the TOCOR.
• Maintaining an efficient records management system that includes the SBD, supplier bids, evaluation reports, supplier awards & freight forwarder call-off orders, and contract management correspondences.
• Ensuring the procurement process complies with the MA Policy and Procedure Manual and USAID rules and regulations.
• Manage supplier contracts from issue through implementation to closure as well as the evaluation of supplier performance
• Supervising the procurement team and ensure procurement targets are achieved through tracking of KPI.
• Oversee the preparation of weekly and monthly management reports.
• Conduct comprehensive QA reviews of PA deliverables before they are presented to Procurement Adjudication Committee.
• Train, mentor, and coach LTPs & PA staff in the PA related activities.
• Lead business development initiatives.
• Supervise the Procurement staff to ensure adherence to and timely implementation of the procurement work plan.
• Leading the SBD preparation and presentation to the PAC.

Qualifications, Skills and Experience:

• The applicant must hold a Master’s degree in Business Administration, Supply Chain Management, Logistics and Inventory Management, Operations and Public Health or any other related field.
• Bachelor’s degree in pharmacy, Procurement & Logistics Management/Procurement & Supply Chain Management, or any other related field.
• Professional qualification in CIPS is an added advantage.
• Eight to ten years of relevant work experience in procurement with a reputable organization.
• Knowledge of the PPDA, NDA, National Treatment, USFDA, World Bank, USG and Global fund guidelines
• Knowledge of the procurement best practices
• Excellent communication, negotiating and interpersonal skills
• Ability to work independently
• Ability to handle flexible working hours
• Excellent report writing skills
• Excellent analytical and numeracy skills

How to Apply:

All candidates should send their applications with an application letter, CV and copies of academic documents should be submitted to hr@medical-access.org

Deadline: 27^th October 2023 by 5:00pm.

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