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Job Title:   Finance Officer   

Organisation: Makerere Joint AIDS Program (MJAP)

Project Name: USAID Local Partner Health Service Project East & Central (LPHS-EC)

Duty Station:  Jinja, Uganda

Reports to: Senior Finance Officer

About US:

The USAID Local Partner Health Service Project East & Central (LPHS-EC) is a project of Makerere Joint AIDS Program (MJAP) funded by USAID. MJAP’s Mission is to build partnerships and strengthen Health Systems to optimally respond to HIV/AIDS, TB and other diseases of public health importance in Africa. MJAP has Integrity, Excellence, Team Spirit, Compassion, and Respect as Core Values. Our Vision is Universal and equitable access to quality health care for healthier populations. At MJAP, we believe that our performance is directly influenced by the set of values and principles by which we live and carry out our daily work. All employment is conditioned upon the successful completion of all applicable background checks, including criminal record checks where possible.

Job Summary: As part of the finance team, the Finance Officer is responsible for assisting in implementing the overall accounting and financial control systems for the project. S/he is also responsible for using adequate and appropriate internal controls to meet generally recognized accounting standards.

Key Duties and Responsibilities:

• Support in the preparation/ development of field monthly financial reports which includes QB postings, bank reconciliations, journal entries preparation, personal advances, balance reports, grand summary sheets, supporting payment vouchers, petty cash journal and summarized expenditure etc. Ensure expenses are in accordance with U.S. government regulations (expenses are reasonable, allowable, and allocable), and MJAP policies and procedures.
• Support preparation of monthly Bank Reconciliation Statements.
• Ensure that all project-related transactions are conducted, processed, and recorded as per MJAP Sun system Chart of Accounts.
• Timely preparation and processing of payments by ensuring that all payments are reasonable, allowable, allocable to the project. This includes liaising with procurement to ensure that all payments are adequately supported.
• Review Mobile Money request forms against Participant registrations / attendance forms, Approved Activity Request (AAR), Travel Activity Budget, and all related support documentation from the project implementing teams and tabulate the same using Microsoft office applications (Excel, Word, & PowerPoint)
• Initiate dully supported and allowable payments into online banking platforms this includes Vendor payments and mobile money payments.
• Ensure that internal controls pertaining online Banking & Mobile Money payments are tightened to mitigate risks.
• As part of the finance team, ensure that MJAP financial management policies and procedures and USAID regulations are strictly adhered to. This includes ensuring that all USG circulars, USAID Uganda Mission policy directives and various checklists circulated are implemented.
• Manage petty cash fund by reviewing (for accuracy and allowability) and processed on time.
• Work closely with the Senior Finance Officer to address all field report review comments from home office including providing feedback for missing and queried vouchers and outstanding information following review of payment documentation.
• Assist in Preparation of monthly cash projections for submission to home office under the direction of the Finance and Administration Director. This also includes Biweekly cash projections.
• Support review of financial reports and documentation from sub grantees as needed, under the direction of Finance and Administration Director
• Work closely with the Grants department to ensure that sub grantee accountabilities and reconciliations are properly documented and journalized in QBs.
• Work as part of the finance team to ensure that all project financial and accounting tasks are accomplished accurately and in a timely manner.
• Maintain close coordination with project staff on financial matters and advise them, as appropriate, on matters requiring their attention.
• As part of the Finance team, you will be required to participate in end month report preparation.
• Assist in periodic inventory/ asset and stores audit and advice the Finance and Administration Director accordingly.
• Ensure that supplies requisitions are raised on time so that the office operations are not interrupted.
• Work closely with the District Leadership to ensure that shared utility bills are paid on time.
• Perform any other task assigned by supervisor, DFMO and or Chief of Party.

Qualifications, Skills and Experience:

• The applicant must hold a Bachelor’s degree in business, Accounting, Management, or another relevant field. With additional minimum Level 2 ACCA or CPA qualification.
• At least three (3) years of experience in the financial management.
• Experience working with USAID-funded projects, and with Mobile Money payments modules is a strong advantage.
• Knowledge and experience using Sun Systems, Navision and Quick Books Accounting Software will be an added advantage.
• Previous experience with online banking platforms especially BEYONIC is an added advantage.
• Excellent writing, computer, management, and organizational skills.
• Ability to independently plan and execute complex tasks while addressing daily management details and remaining organized and focused on long-term deadlines and strategy.
• Ability to work use various Microsoft office applications.
• High level of integrity
• Excellent Teamwork and interpersonal skills

How to Apply:

All interested and qualified candidates should apply via the email below and submit their cover letters, a detailed curriculum vita and copies of relevant academic documents to: recruitment@mjap.mak.ac.ug addressed to; The Human Resource Manager, Makerere University Joint AIDS Program (MJAP)

The Application letter, CV and certificates be attached as one document; and should not exceed 5 MB.

NB: MJAP does not charge a recruitment fee or any other fees at any stage of the recruitment process. MJAP is proud to be an Equal Employment Opportunity employer. We value and seek diversity in our workforce.

Deadline: 20th October 2023 at 5:00pm.

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