Job Title: Accounts Assistant Payables (2 Job Vacancies)
Organisation: Abubaker Technical Services and General Supplies Limited
Duty Station: Mukono, Uganda
Reports to: Accountant
About US:
Abubaker Technical Services and General Supplies Limited is a Civil Engineering and Construction works-oriented company that was registered in 2002 under number 52003 by the registrar of Companies. It is a limited liability company and commenced operations in the year 2005.
Job Summary: The Accounts Assistant Payables will:
- Support the finance and accounting department by managing the payable processes, ensuring accurate and timely processing of vendor invoices, and maintaining strong relationships with suppliers.
- Maintaining the financial integrity of the company’s payables and contributing to effective cash flow management.
- Maintain accurate financial records, processing transactions, and contributing to the smooth financial operations of the company.
Key Duties and Responsibilities:
- Invoice Processing: Receive, review, and process vendor invoices, ensuring accuracy and proper documentation.
- Vendor Communication: Communicate with vendors regarding invoice discrepancies, payment status, and inquiries.
- Payment Preparation: Prepare and process payment runs, including checks, electronic transfers, and cash payments.
- Expense Verification: Verify the accuracy and legitimacy of expenses before processing payments.
- Recordkeeping: Maintain organized records of vendor invoices, payments, and related documentation.
- Purchase Order Matching: Match invoices with purchase orders and delivery receipts to ensure accuracy.
- Data Entry: Accurately enter invoice details into the accounting system for proper tracking.
- Statement Reconciliation: Reconcile vendor statements with outstanding invoices to identify and resolve discrepancies.
- Accounts Payable: Process invoices, verify expense reports, and prepare payments to suppliers, subcontractors, and vendors.
- Bank Reconciliation: Reconcile bank statements, identify discrepancies, and resolve issues.
- General Ledger: Assist in maintaining the general ledger by recording journal entries and reconciling accounts.
- Data Entry: Enter financial data into accounting software and maintain accurate records.
- Financial Reporting: Assist in generating financial reports, statements, and analyses as required.
- Assistance in Audits: Provide necessary documentation and support during financial audits.
- Vendor Communication: Communicate with vendors, suppliers, and subcontractors regarding invoices and payments.
- Financial Analysis: Assist in analysing financial data to identify trends, patterns, and opportunities for improvement.
- Performs any other duty as assigned by the supervisor from time to time.
Key Performance Indicators (KPIs):
- Invoice Accuracy: Ensuring accurate entry and processing of vendor invoices.
- Timely Payments: Processing vendor payments within specified payment terms.
- Vendor Communication: Effective communication with vendors regarding payment-related matters.
- Data Entry Accuracy: Ensuring accurate data entry into the accounting system.
- Recordkeeping Quality: Organized maintenance of payable records and documentation.
- Invoice Matching: Ensuring accuracy in matching invoices with purchase orders and delivery receipts.
- Statement Reconciliation: Timely and accurate reconciliation of vendor statements.
- Financial Reporting: Timely and accurate generation of financial reports and statements.
- Audit Preparedness: Effective assistance provided during financial audits.
- Vendor Communication: Timely and professional communication with vendors.
- Financial Analysis Support: Assistance in generating financial analysis and insights.
Qualifications, Skills and Experience:
- The applicant must have relevant qualifications
- Working experience: Possession 3 years working experience obtained in equivalent capacity.
- Attention to Detail: Precision in reviewing and processing vendor invoices.
- Numerical Skills: Proficiency in performing calculations and working with numerical data.
- Data Entry: Accurate and efficient data entry using accounting software.
- Communication: Effective communication with vendors and internal teams.
- Problem-Solving: Addressing discrepancies and resolving issues related to invoices and payments.
- Organization: Ability to maintain organized payable records and documentation.
- Time Management: Efficiently managing payable processes and meeting payment deadlines.
- Professionalism: Maintain a high level of professionalism and integrity in all interactions.
How to Apply:
All interested and qualified persons may apply by submitting your application with detailed CVs and academic transcripts with the contacts of 3 professional Referees to our office in Mukono plot 1508, Kigombya P.O Box 29087 Kampala, Uganda OR send your CV via Email to: [email protected] or [email protected]
NOTE: Only the shortlisted candidates will be contacted for interviews.
Deadline: 15th October 2023
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