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Job Title:   Accounts Assistant Payables (2 Job Vacancies)  

Organisation: Abubaker Technical Services and General Supplies Limited

Duty Station: Mukono, Uganda

Reports to: Accountant

About US:

Abubaker Technical Services and General Supplies Limited is a Civil Engineering and Construction works-oriented company that was registered in 2002 under number 52003 by the registrar of Companies. It is a limited liability company and commenced operations in the year 2005.

Job Summary:  The Accounts Assistant Payables will:

• Support the finance and accounting department by managing the payable processes, ensuring accurate and timely processing of vendor invoices, and maintaining strong relationships with suppliers.
• Maintaining the financial integrity of the company’s payables and contributing to effective cash flow management.
• Maintain accurate financial records, processing transactions, and contributing to the smooth financial operations of the company.

Key Duties and Responsibilities:

• Invoice Processing: Receive, review, and process vendor invoices, ensuring accuracy and proper documentation.
• Vendor Communication: Communicate with vendors regarding invoice discrepancies, payment status, and inquiries.
• Payment Preparation: Prepare and process payment runs, including checks, electronic transfers, and cash payments.
• Expense Verification: Verify the accuracy and legitimacy of expenses before processing payments.
• Recordkeeping: Maintain organized records of vendor invoices, payments, and related documentation.
• Purchase Order Matching: Match invoices with purchase orders and delivery receipts to ensure accuracy.
• Data Entry: Accurately enter invoice details into the accounting system for proper tracking.
• Statement Reconciliation: Reconcile vendor statements with outstanding invoices to identify and resolve discrepancies.
• Accounts Payable: Process invoices, verify expense reports, and prepare payments to suppliers, subcontractors, and vendors.
• Bank Reconciliation: Reconcile bank statements, identify discrepancies, and resolve issues.
• General Ledger: Assist in maintaining the general ledger by recording journal entries and reconciling accounts.
• Data Entry: Enter financial data into accounting software and maintain accurate records.
• Financial Reporting: Assist in generating financial reports, statements, and analyses as required.
• Assistance in Audits: Provide necessary documentation and support during financial audits.
• Vendor Communication: Communicate with vendors, suppliers, and subcontractors regarding invoices and payments.
• Financial Analysis: Assist in analysing financial data to identify trends, patterns, and opportunities for improvement.
• Performs any other duty as assigned by the supervisor from time to time.

Key Performance Indicators (KPIs):

• Invoice Accuracy: Ensuring accurate entry and processing of vendor invoices.
• Timely Payments: Processing vendor payments within specified payment terms.
• Vendor Communication: Effective communication with vendors regarding payment-related matters.
• Data Entry Accuracy: Ensuring accurate data entry into the accounting system.
• Recordkeeping Quality: Organized maintenance of payable records and documentation.
• Invoice Matching: Ensuring accuracy in matching invoices with purchase orders and delivery receipts.
• Statement Reconciliation: Timely and accurate reconciliation of vendor statements.
• Financial Reporting: Timely and accurate generation of financial reports and statements.
• Audit Preparedness: Effective assistance provided during financial audits.
• Vendor Communication: Timely and professional communication with vendors.
• Financial Analysis Support: Assistance in generating financial analysis and insights.

Qualifications, Skills and Experience:

• The applicant must have relevant qualifications
• Working experience: Possession 3 years working experience obtained in equivalent capacity.
• Attention to Detail: Precision in reviewing and processing vendor invoices.
• Numerical Skills: Proficiency in performing calculations and working with numerical data.
• Data Entry: Accurate and efficient data entry using accounting software.
• Communication: Effective communication with vendors and internal teams.
• Problem-Solving: Addressing discrepancies and resolving issues related to invoices and payments.
• Organization: Ability to maintain organized payable records and documentation.
• Time Management: Efficiently managing payable processes and meeting payment deadlines.
• Professionalism: Maintain a high level of professionalism and integrity in all interactions.

How to Apply:

All interested and qualified persons may apply by submitting your application with detailed CVs and academic transcripts with the contacts of 3 professional Referees to our office in Mukono plot 1508, Kigombya P.O Box 29087 Kampala, Uganda OR send your CV via Email to: recruitment2023@abubaker.co.ug or abubaker.recruitment.co.ug@gmail.com

NOTE: Only the shortlisted candidates will be contacted for interviews.

Deadline: 15^th October 2023

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