The Ugandan Jobline

Job Title:  Senior Administration and Human Resource Officer

Organisation: Medical Access Uganda Limited

Duty Station:  Kampala, Uganda

About US:

For 25 years, Medical Access has transformed healthcare supply chains in 35+ low-and middle-income countries. Our journey started in 1998 during the peak of the HIV/AIDS epidemic in Africa.  The UNAIDS Drug Access Initiative (DAI), the world’s first antiretroviral (ARV) access program in low- and middle-income countries, gave rise to Medical Access and enabled us to initiate the introduction of ARVs in Uganda at a critical time.

Since those early days, Medical Access has evolved to provide comprehensive supply chain solutions to leading local and international agencies for a wide range of medical products. Today, we combine our rich experience and robust digital infrastructure to transform supply chains into agile, efficient and reliable systems tailored to the needs of the communities and stakeholders it serves.

Job Summary:   The Senior Administration and Human Resource Officer will oversee the company’s overall administration functions, which includes working with senior management to make operational improvements and support human resource functions with focus on onboarding and staff welfare.

Key Duties and Responsibilities:

• Ensure that company policies and procedures are followed, such as ensuring that all office supplies are ordered in a timely fashion to avoid running out of supplies.
• Oversee planning and organizing meetings and events such as conferences or social events for clients or employees.
• Establish and maintain relationships with clients, vendors, and other partners.
• Ensuring that company brand guidelines are followed for all forms of communication.
• Manage company’s Corporate Social Responsibility.
• Actively engage with relevant functional departments to ensure functions are properly aligned to support Company’s business interest’s content review, submission and date enforcement.
• Provide support in hiring decisions, including conducting interviews and background checks on potential employees.
• Ensure the safety of personnel and property of Medical Access.
• Design and implement administrative procedures that will ensure compatibility with corporate practices.
• Create and maintain a diverse network of contacts on behalf of the Executive Office.
• Maintain an efficient central filling system and manage filing of office documents for both hard and electronic copies.
• Make travel logistic arrangement including processing of visas, flights reservations, hotel booking and airport transfers for project staffs and perdiem requisitions.
• Any other duties and responsibilities that may be allocated from time to time.

Qualifications, Skills and Experience:

• The applicant must hold a Bachelor’s degree in human resource management, Business Administration, Social Sciences or any other related field
• A Post Graduate Diploma in Public Administration and Management
• A Masters degree in Business Administration, Industrial Psychology, Public Administration and Management or any related field is an added advantage
• Five to eight years of relevant work experience in HR and administration under supply chain management or related field.
• Knowledge of Human Resource Management and the Ugandan Labor Law
• Knowledge of Administration and best practices in corporate affairs.
• Proficiency of Microsoft Office and Outlook.

How to Apply:

All candidates should send their applications with an application letter, CV and copies of academic documents should be submitted to hr@medical-access.org

Deadline: 27^th October 2023 by 5:00pm.

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