Project Administrator NGO Jobs – Cordaid

Job Title:   Project Administrator     

Organisation: Cordaid

Duty Station:  Fort Portal, Uganda

Reports to: Project Team Lead

About US:

Cordaid is a Dutch international NGO, that believes in a world without poverty and exclusion. We strive for just and sustainable societies where every person counts. We stand for knowledge and talent sharing between North and South, between farmers and businesses, between activists and policymakers. Where poverty, conflict and exclusion divide societies, we connect people and communities. We stand for professionalism, expertise, and solidarity across borders. We aim at maximizing our social impact and contributing to systemic change. We operate where natural disasters strike, where conflicts tear up communities and where lack of opportunities and service delivery keep families in extreme poverty. Cordaid has been active in Uganda for over 25 years; and our programmes currently focus on three thematic areas: resilience, investments and humanitarian aid.

Job Summary:   For the Cordaid Project Main Office in Fort Portal, Cordaid is looking for Project Administrator A-GRIP RBF project.  The Project Administrator will be based in the A-GRIP project main office in Fort Portal and will be responsible to provide operational and logistical support to the project office including secretarial support; distributing information and documents to different locations in line with the programme’s strategy, efficiently and effectively perform tasks related to daily support of administration function at the project office including performing front desk roles.

Cordaid Uganda therefore invites high level experienced professionals to apply for the position of Project Administrator. This position will be based in the Project main office in Fort Portal, with regular travel to all project sites.

Key Duties and Responsibilities:

Project support function

• Assist in maintaining proper project records and other related documents (soft and hard)
• Contribute to the consolidation of project plans and reports.
• Assist the team in the organisation of logistical support for trainings and workshops.
• Assist in the preparation, facilitation and follow-up of coordination meetings, quarterly meetings, annual project reviews and planning workshops.

Administration and Logistical support

• Coordinate business travel logistics for staff & visitors including hotel bookings & ground transportation.
• Develop and maintain an asset tracking system for all equipment in the office and make sure to mark them accordingly.
• Ensure that all assets are always functional by liaising with the respective service providers.
• Support procurement documentations by drafting petty contract documents, preparing, and issuing of initiations, LPOs, and waybills.
• Coordinate service providers to always ensure clean and safe workplace
• Handle petty cash and ensure proper accountability for the petty cash.
• Ensure monitoring of supplies and timely requisitions
• Reconcile utilities so that they can be paid in a timely manner
• Develop and maintain a rotation for servicing of all office equipment including ACs, printers, generator etc.
• Collect and deliver mails/courier
• Draw the general projects procurement logs
• Ensure procurement initiations are made, well authenticated and ensure that procurements are processed timely
• Liaise with the Cordaid country office procurement team to ensure timely deliveries
• Provide logistical support and back-up in the planning of meetings and workshops.

Stores management 

• Confirm items received from vendors/service providers into the exit store.
• Ensure the items issued from the store are approved by users.
• Arrange the store in a proper manner so that items are not mixed up.
• Maintain record of all items and share monthly usage reports

Other

• Any other duties assigned by the Supervisor.

Qualifications, Skills and Experience:

• The applicant must hold a Bachelor’s degree in social sciences, public administration, office management, business administration or similar.
• Additional qualification in project management is an asset.
• Experience in office administration Knowledge in logistical operations.
• Experience in project administration.
• Four years of related work experience
• Good working knowledge (oral and written) of English.
• Excellent customer care and public relations.
• Strong interpersonal skills.
• Ability to communicate ideas and concepts clearly and convincingly in writing and orally.
• Ability to follow established procedures.
• Excellent interpersonal, co-ordination and negotiation skills, and the ability to establish and maintain effective working relations with people in a multi-cultural, multi-ethnic environment with sensitivity and respect for diversity.
• Strong commitment to integrity, professionalism, creativity and innovation, learning, accountability, planning and organisation, results orientation, teamwork, and technological solutions.

How to Apply:

All interested candidates should apply online at the link below.

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Deadline: 6^th October 2023

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