Procurement Assistant NGO Jobs – Reach Out Mbuya Community Health Initiative (ROM)

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Job Title:   Procurement Assistant (NGO Jobs)

Organisation: Reach Out Mbuya Community Health Initiative (ROM)

Duty Station:  Kampala, Uganda

Reports to:  Procurement Officer

 

About US:

Reach Out Mbuya Community Health Initiative (ROM) is a Faith and Community-based organization providing holistic care to extremely vulnerable people living with HIV/AIDS. ROM holistically focuses on the body, mind, family, and community wellbeing.

 

Job Summary:  The Procurement Assistant will process procurement requests, seek for quotations and prepare suppliers’ payments in line with the procurement and disposal policy.

 

Key Duties and Responsibilities:

  • Follow-up orders placed with suppliers to expedite the delivery of the required items or services
  • Maintain an up-to-date database on the existing and potential sources for procurement of the items and services required by ROM
  • Process valid procurement requests
  • Assist the user departments in assessing the suitability of the goods and services procured and their conformity to specifications and standards
  • Check the specifications and terms of service for completeness and plausibility
  • Assist in the opening of tenders and evaluations
  • To source quotations from suppliers
  • Prepare suppliers’ payments
  • Prepare items for disposal and submit to the procurement committee
  • Weekly update of the LPO tracker.
  • Support timely review of vendor invoices, log sheets and reconciliations.
  • Assist in ensuring effective documentation and filling of documents, in line with the filling system in place.




Qualifications, Skills and Experience:

  • A Bachelor’s degree in Procurement and Supply Chain Management.
  • Professional qualification in CIPS will be an added advantage.
  • Three years of experience in the management of procurement activities in a fairly large organization, preferably donor-funded.
  • Knowledge of Laws, policies, and regulations governing procurement.
  • Specific reference to PPDA is critical; knowledge in making procurement plans and smooth procurement operations
  • Interpersonal skills
  • Communication skills
  • Negotiation skills
  • Computer skills
  • Other Qualities/Attributes: Courtesy, Patience, Accuracy, Integrity, Confidentiality, Team player

 

How to Apply:

All suitably qualified and interested candidates should send a cover letter and updated CV/resume with 3 professional referees in PDF as one document. Both cover letter and CV/Resume must not exceed 4 pages. Please send your application to the Human Resources Manager through the email: jobs@reachoutmbuya.org with the position applied for as the Email Subject. No need to attach other documents at this level.

 

Note:

  • ROM is an equal opportunity employer committed to having a diverse workforce and does not charge a recruitment fee at any stage of the recruitment
  • Any Form of lobbying or canvassing will lead to automatic disqualification.
  • Only shortlisted Candidates will be contacted for interviews.
  • Applications beyond the deadline will not be considered.
  • ROM is committed to the principles of safeguarding at the workplace and does not tolerate any form of abuse, discrimination, or harassment.

 

Deadline: 29th September 2023 by 5:00pm

 

For more of the latest jobs, please visit https://www.theugandanjobline.com or find us on our facebook page https://www.facebook.com/UgandanJobline

 

 

Date Posted 2023-09-29
Valid Through 2023-09-29
Employment Type FULL_TIME
Hiring Organization Reach Out Mbuya Community Health Initiative (ROM)
Job Location Kampala, Kampala, Kampala, 0256, Uganda

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