The Ugandan Jobline

Job Title:    Principal Election Officer/Procurement & Disposal Unit

Organisation: The Electoral Commission

Duty Station:  Kampala, Uganda

Reports to: Secretary/Electoral Commission

About US:

The Electoral Commission of Uganda, also Uganda Electoral Commission, is a constitutionally established organ of the Government of Uganda, whose mandate is to “organise and conduct regular, free and fair elections” in the country, in an efficient, professional and impartial manner. It was established under Article 60 of the Constitution of the Republic of Uganda.

Job Summary:  The Principal Election Officer/Procurement & Disposal Unit will manage the procurement function of the Electoral Commission.

Key Duties and Responsibilities:

• Liaising with user departments to provide information required and using that information to prepare consolidated annual procurement and disposal plans;
• Conducting regular audit trail checks on ongoing procurements and disposals to establish compliance with the PPDA Act and Regulations;
• Evaluating and documenting the performance of the procurement plan and providing periodic performance reports to the Accounting Officer;
• Preparing and submitting periodic procurement and disposal reports to PPDA in accordance with the PPDA Regulations;
• Preparing responses to audit queries raised by internal, external and PPDA auditors on the procurements and disposals of the Commission;
• Offering technical advice and guidance to staff of the Commission on procurement and disposal issues;
• Planning and budgeting for resource requirements of the Unit and monitoring their usage for efficiency;
• Managing and appraising the performance of subordinate staff and providing guidance and feedback for improvement;
• Creating and maintaining a working atmosphere that fosters teamwork and creativity in the Unit;
• Any other official duties as my assigned from time to time.

Qualifications, Skills and Experience:

• The applicant must hold an Honours Bachelor’s Degree in Procurement and Supplies Chain Management or Commerce or Business Administration with specialisation in Procurement and Supply Chain Management or a closely related field from a recognised University/Institution plus full professional qualification in Chartered Institute of Procurement and Supply (CIPS).
• At least six years of relevant working experience at least three (3) of which should have been served at the level of Senior Procurement Officer in Government or equivalent level of relevant experience as a Senior Procurement Officer in a large, reputable and busy organization.
• Knowledge of PPDA procedures and working knowledge of the PPDA processes;
• Working knowledge and exposure to financial management systems and contract management processes;
• High level of commitment and ability to work under minimal supervision;
• Ability to work effectively with colleagues;
• Good planning, organization, and decision-making skills;
• Confidentiality, tact and discretion when dealing with issues;
• A high standard of personal and professional integrity.
• AGE: Not below twenty-eight (28) years of age.

How to Apply:

All candidates should send their applications with comprehensively typed CVs showing the applicant’s contact address with day time telephone numbers, addresses and day time telephone numbers of three referees, copies of certified academic transcripts and certificates should be sent to the Human Resource Office/Central Registry or mailed to the address indicated below.

Envelopes should be clearly marked at the top with the words “Application for the post of ……………”

Head, Human Resource Management

Electoral Commission

P.O. Box 22678

Kampala. Uganda

Deadline: 29^th September 2023

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