The Ugandan Jobline

Job Title:   People and Performance Intern

Organisation: Restless Development

Duty Station:  Kampala, Uganda

Stipend: UGX 400,000 (Monthly)

Reports to: People Support Officer

About Restless Development:

Restless Development is a global non-profit agency. We support the collective power of young leaders to create a better world. We are independently registered and governed in nine countries (India, Nepal, Sierra Leone, Tanzania, Uganda, UK, USA, Zambia and Zimbabwe) bound together by our vision for youth power. We run youth-led programmes to tackle the issues that young people care about the most –  We also run the Youth Collective – a growing network of over 4000 local youth civil society groups and organisations in 185 countries. We are committed to creating an agency that walks the talk on power shifting, using the power shifting checklist, both internally and externally.

Our approach to safeguarding

Restless Development considers the welfare and protection of children, young people and vulnerable adults to be an organisational imperative with primacy over the success of programmes or strategic objectives. We recognise that safeguarding is everyone’s responsibility and we expect all of our staff, volunteers and partners to ensure we protect the communities in which we operate from harm and abide by our Safeguarding Policy.

Job Summary:  The People and Performance Intern plays a critical role in supporting the organization’s administrative functions while offering individuals an invaluable opportunity to gain practical insights into HR practices, performance management, and workforce development.

Key Duties and Responsibilities:

Filing and Documentation (40%)

• Creating new personnel files and updating internal databases with new employee information like contact details and employment forms.
• Proper maintenance of employee files and ensuring they are kept up to date
• Assist with gathering staff signed timesheets on a monthly basis
• Leave management support: keeping updated record of staff leave days on the Bamboo HR System.
• Performance Management process support by ensuring that staff performance reports are dully updated on time in the system.

Recruitment Support (10%)

• Assist with smooth induction of new staff by ensuring they receive induction packs and associated information.
• Preparing materials for orientation and sometimes conducting orientations
• Assist in performing Reference and Background checks

General HR Administration and Office Support (40%)

• Providing administrative support across the Hub on all HR/people matters.
• Make requests for any scheduled staff trainings – support logistics and coordination and participate in organizing organisation events
• Supporting logistics for meetings including travel arrangements, accommodation, coordination of attendees
• Support Management with starter forms to include but not limited to ensuring new starters have signed compliance to the Organisation Handbook and the Safety and Security procedure
• Assisting with the implementation of HR policies and Procedures.
• Support with annual Internal audit process
• Take minutes in Internal People meetings as required
• Support the coordination of the Hub Monday Morning Meetings(MMM)
• Scanning and Emailing HR documents.
• Data Entry and general administration support to the People Supporting Officer and wider administrative support team.
• Any other duty that may be assigned by the supervisor

Front Desk Management (5%)

• First point contact for guests and clients who have appointments with staff
• Receive and sort mail and all deliveries to Data Care Offices
• General clerical duties including photocopying, scanning and mailing
• Maintenance of a clean and orderly reception area
• Responsible for evacuation in case of emergencies.

Other duties as required (5%)

• Other duties as required. Occasionally working on weekends, late night in case of volunteer incidents and holidays for which time off in lieu can be taken

Qualifications, Skills and Experience:

The People and Performance Intern should have relevant qualifications

Preferred start date: 1st October 2023

Length of contract: 6 Months

Expected travel: Occasional domestic travels may be required

How to Apply:

All candidates who wish to join Restlesss Development should apply online at the link below.

Click Here

Deadline: Tuesday 19th September 2023

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