The Ugandan Jobline

Job Title:  Operations Officer

Organisation: SNV

Duty Station:  Kampala, Uganda

About US:

SNV is an international development organisation that applies practical know-how to make a lasting difference in the lives of people living in poverty. We use our extensive and long-term in-country presence to apply and adapt our expertise in agriculture, energy and WASH to local contexts. SNV has annual revenues of over €120 million, and 1300 staff working in 25 countries across Asia, Africa and Latin America. We are proud to be a not-for-profit organisation that uses project financing to implement our mission.

Job Summary:  The Operations Officer is part of Operations team within Uganda, this position holder focuses on providing operation support services in the countries, to ensure the availability and quality of procurement, administration, logistics, IT, Safety and security to fully support SNV Uganda smooth operations.

The Operations Officer supports, guides and directs all projects in operation support functions, ensuring a timely response to the projects and the client community. The Operations Officer is often specialised in one (or multiple) operation support functions.

Key Duties and Responsibilities:

Operation delivery

• Manages and organises integrated process delivery, optimising the use of guidelines and procedures within projects and/or a field office. This related to one or more of the operations supports services: procurement, administration, logistics, IT, legal and/ or HR.
• Anticipates on delivery challenges to ensure service continuity.

Analysis and reporting

• Maintains a management information system to monitor and analyse data on operation support services performance and resources.
• Gives input on performance of field of operations to Operations Manager.

Business Development

• Assesses support requirements against project objectives and operating environment.
• Informs on support activities during future project implementation.

Advisory services

• Assesses, and advises on the quality of support delivery, against the project needs.
• Advises projects on adopting efficient operation services according to guidelines and standard procedures.

Process development

• Identifies, proposes and implements organisation and process improvements, in line with the organisation’s needs and requirements and external developments.

Logistics and Procurement

• Initiates all procurement of goods and services in line with SNV and donor policies and procedures.
• Ensures timely completion of procurement in support of programme implementation in line with SNV and donor policies.
• Prepares budgets and planning for the procurement of expendable and non-expendable equipment.
• Arranges accommodations for workshops, client meetings and trainings,
• Submit sand arrange formal documents (e.g. visa, work permits, custom clearance) and arrange travel arrangements including tickets, transport of personal belongings, utilities and ensure payment, arrange long term accommodations for personnel based on approved travel requests and conform travel procedures.

Inventory & Asset Management

• Keeps an update inventory list of equipment, assets and means of transport, and the relevant contracts and leases,
• organises equipment and stationary procurements, coordinates maintenance and replacement when required, in consultation with and with approval of the supervisor and conform the given authorisation and (procurement) procedures.
• Ensures efficient inventory management systems are in place and ensures that all procured items are accounted for, and quality/quantity controlled in stock reports and asset inventory management systems.

Qualifications, Skills and Experience:

• The applicant must hold a Bachelor’s degree in relevant discipline or higher vocational working & thinking level with relevant work experience of 7 years in operations.
• Private sector experience will be an added value.
• Good understanding of complex and large-scale procurement of goods and services preferred.
• Professional training in procurement, accounting and Information technology is desired.
• Proven experience in supporting project planning, reporting and budget management.
• A self-motivated person with good leadership, teamwork, coaching, communication, networking, and organisational skills.
• Ability to work independently and effectively within tight deadlines.
• Advanced proficiency in MS Word, Excel, PowerPoint, and social media.
• Good report writing skills with proven ability to compile case studies, practice, and policy briefs and (other) documents for learning and sharing.
• Computer skills and software applications (email, word processing, spreadsheets, statistical programs).
• Skills in teamwork, facilitation, and training. Sensitive and committed to gender equity and diversity.
• Excellent written and verbal communication skills in English.

How to Apply:

If you believe that your credentials meet the outlined profile, we invite you to apply by uploading your CV and motivation letter in English by clicking on the “I AM INTERESTED” tab at the link below.

Click Here

Deadline: 2^nd October 2023

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