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Job Title:   Human Resource and Administration Assistant (Fresher Jobs)

Organisation: International Rescue Committee (IRC)

Duty Station:  Bidibidi, Yumbe, Uganda

About US:

The International Rescue Committee (IRC) responds to the world’s worst humanitarian crises and helps people whose lives and livelihoods are shattered by conflict and disaster to survive, recover, and gain control of their lives. Founded in 1933 at the request of Albert Einstein, the IRC works with people forced to flee from war, conflict and disaster and the host communities which support them, as well as those who remain within their homes and communities. At work today in over 40 countries and 25 U.S. cities, we improve outcomes in the areas of health, safety, economic wellbeing, education, and power.

Job Summary:  Reporting to the HR/Admin Officer Bidibidi, the HR Assistant is responsible for providing support for day-to-day administrative requirements, functions, and general office management of the IRC Bidibidi Office.

Key Duties and Responsibilities:

Recruitment

• Assist generally in the human resource activities for the national employees (job adverts, interviews, contracts, and personnel files) for the IRC Bidibidi.
• Maintain a recruitment resource database (CVs).

Staff Contracts

• Draft and track of Staff Contracts/COS with the support of HR/Admin Officer.
• Prepare the IRC staff list monthly in liaison with the HR/Admin Officer for Bidibidi/Yumbe.

Medical Insurance and GPA

• Submit and track medical forms for the newly recruitment staff at Bidibidi Office
• Provide support to staff, follow up and report any issues staff are facing with the medical service providers.

Staff Leave

• Maintain employee’s database for employee leave and R& R, employee performance evaluation and staff training tracking sheets.

Exit Management

• Prepare exit evaluation grid, collate results, and provide copies to relevant managers in liaison with the HR & Admin Officer.

Reporting

• Prepare monthly reports for Bidibidi.
• Maintain the leavers and departure trackers monthly.
• In liaison with the HR and Admin Officer –Bidibidi/Yumbe, prepare monthly payroll information for staff and forward to the Country HR Lead for payroll processing in a timely manner.

Timesheets

• Maintain and update the timesheet tracking database for national staff in Bidibidi/Yumbe and file all timesheets appropriately.

Administration

• Attend to the office telephone, e-mail in a professional manner and ensure timely distribution of mail/messages.
• Ensure mail pouches to other IRC Offices are dispatched in a timely manner.
• Prepare invoices and payment request vouchers for all utilities (electricity bills, water bills, newspapers etc) including telephone bills.
• Under the supervision of HR and Admin officer, prepare monthly cash projections for the Human Resources/Admin Department.
• Support with accommodation booking for guests, track visitors to your field site and prepare payments.
• Maintain employee’s database for employee leave and R& R, employee performance evaluation and staff training tracking sheets.
• Ensures OADF forms/Templates are replenished and updated.
• Assist to monitor staff movement to/from the field, to trainings, etc. and provide weekly updates (Travel calendars) to relevant staffs

Qualifications, Skills and Experience:

• The applicant must hold a Bachelor’s degree in Human Resources or any other related course
• At least two years’ work experience performing similar duties
• Proven skills in administration and human resources management
• Strong organizational, interpersonal skills
• Good administrative skills
• Strong written and oral English communications skills
• Excellent computer skills including MS Word, Excel, PowerPoint and Outlook
• Must be able to work independently while being a strong team player
• Strong skills in collaboration with multi-cultural and diverse teams
• A team builder with excellent people skills; must be culturally sensitive

Please note: This position is open only to Ugandan nationals.

How to Apply:

All suitably qualified and interested applicants should apply online at the link below.

Click Here

Deadline: 27^th September 2023

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