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Job Title:  Business Development Administrator (Fresher Jobs)

Organisation: Human Capital Business Solutions

Duty Station:  Kampala, Uganda

About US:

Human Capital Business Solutions is a boutique human resources consultancy that specializes in strategic HR consulting, Talent Acquisition & Management and HR Outsourcing services.

Job Summary:   We are currently looking for a Business Development Administrator to join our Core Business Services (CBS) team and you will help support the important business enablement functions that keep our organization running strong. As a CBS professional, you will work across teams to provide the knowledge, resources and tools that help HCBS deliver exceptional quality service to our clients, win in the marketplace and support HCBS’s growth and profitability.

The Business Development Administrator role is to support in the process of finding work and developing proposals, working with the Business Development Lead, the Business Development Team and consultants.

Key Duties and Responsibilities:

Business Development:

• Preparing and submitting tenders (expressions of interest and proposals) in cooperation with consultants
• Coordinating the bidding process and preparing bid templates
• Liaising with external consultants – obtaining CVs, fee rates and information on their availability and keeping them informed of project status
• Communicating with partner organizations – obtaining required documentation from partners and in cases where they are leading the bid, providing required documentation
• Liaising with clients – obtaining clarifications and further information concerning a bid when required
• Compiling project experience, formatted CVs and capability statements for bids
• Working with consultants to prepare budgets and workplans
• Formatting final documents and ensuring they are bound and presented in accordance with client stipulations.
• Ensuring agreed Quality Assurance Processes are adhered to
• Ensuring EOIs and proposals are submitted on time
• Working with the BD team to ensure information relevant to the business development process is available and shared efficiently & effectively within the company
• Maintaining company database of projects, proposal texts, consultants and partners
• Developing & enhancing internal systems for communication
• Creating and fostering relationships with clients, partners and associates
• Periodically reviewing the bidding process
• Ensuring the project officers, consultants (internal & external) and partners are aware of projects won and lost
• Providing research assistance to consultancy projects as time permits

General Administrative Support

• Providing general administrative support when required

Qualifications, Skills and Experience:

• Interest in development issues with at least degree level of education, preferably in development studies or another relevant subject
• Excellent communication skills, both written and verbal
• Good administrative and organizational skills with attention to detail
• Excellent time management skills and ability to prioritize within a busy workload.
• Ability to work effectively as part of a team.
• Initiative to work with a minimum of supervision.
• Excellent IT skills including competence with Microsoft Office products (Word, Excel, PowerPoint, and Outlook in particular)

Desirable

• Experience of business acquisition/proposal writing
• Ability to review and summarize complex documents

How to Apply:

All candidates who meet the criteria outlined as above should submit their applications under the job vacancy “HCBSU-FAA-FINANCE AND ADMIN ASSOCIATE” via recruitment@hcbsltd.com

Deadline: 29th September 2023 by 5:00 pm

NB: Only shortlisted applicants will be contacted. Female Candidates are encouraged to apply

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