The Ugandan Jobline

Job Title:   Finance Graduate Trainee (Fresh Graduate Jobs)

Organisation: Oxfam

Duty Station:  Kampala, Uganda

Reports to: Accountant

About US:

Oxfam is a global movement of people working together to end the injustice of poverty. We are an international confederation of 19 organizations (affiliates) working together with partners and local communities in the areas of humanitarian, development and campaigning, in more than 90 countries.

Key Duties and Responsibilities:

Cash & Bank Management:

• Processing bank payments through online banking system in line with the policies and procedures
• Processing all cash payments through the beyonic payment system
• Preparing payment requests for statutory deductions, replenishments ,etc
• Preparing payment vouchers and receipts for all cash received
• Ensuring weekly reconciliations of the cash account by maintaining an updated cash book & carrying out weekly cash counts.
• Ensuring that all cash above the required threshold is immediately banked
• Ensuring safety of cash by effective management of the cash safe .
• Monitoring the bank account statements to ensure that all receipts are recorded and all bounced payments are timely processed

Payments, Expenses and Payables:

• Ensuring timely payment of statutory returns & staff salaries
• Generating and sharing withholding tax certificates with service providers
• Following up on any outstanding balances on service provider statements
• Sharing weekly proofs of payment with various stake holders
• Ensuring adherence to internal controls
• Receiving & registering payments both from field & Kampala office.

Accounts receivables’ management:

• Maintaining a soft copy cash book for all beyonic transactions & reconciling it on a weekly basis.
• Reconciliation of staff receivable accounts as & when required.
• Maintaining a monthly journal to monitor & track all staff advances.
• Receiving all staff accountabilities while ensuring safe custody of documentation  by  ensuring that they are registered in the accountability book & immediately filled.

Filing:

• Ensuring systematic & proper hard copy & soft  filing of all finance documentation.
• Retrieving documents as & when requested.
• Stamping finance documents with Stamp paid & received.
• Scanning documents and uploading into box as and when required.
• Ensuring that all hard copy files are well serialized for easy retrieval of documents

Audit Support:

• Supporting the review of documentation during audit
• Providing all required documentation or information to auditors
• Responding to any arising queries from audit

Monthly financial reporting:

• Supports the Accountant with financial data entry in pastel as & when required
• Supporting with reconciliation of balance sheet items as & when required.

Qualifications, Skills and Experience:

• The applicant should have relevant academic qualifications in Accounting, financial management, commerce, economics and/or professional accountancy qualification or equivalent
• Experience in providing a range of finance support services ideally in the NGO or public sector (job specific)
• Ability to analyse accounting processes and identify practices and procedures that require correction or modification.
• Significant knowledge and experience of all core financial management activities, including accounts payable, cash management, budget development, statutory requirements (particularly related to Ugandan standards) and standard accounts
• Good team playing and building skills
• Commitment to Oxfam’s philosophy, aims and policies (especially gender relations)
• Working at community level and with NGOs
• Self-confidence, maturity & ability to co-operate with a wide variety of people
• Ability to work on own initiative & under pressure and to meet deadlines
• Personal commitment to working as reliable, honest, & trustworthy member of a team
• Enthusiasm for good working practices and ability to analyse and improve systems
• Tact/diplomacy
• Ability to work effectively in a culturally diverse organisation
• Willingness to travel occasionally outside Kampala & able to cope with difficult conditions
• Good communication and interpersonal skills
• Attention to detail
• Commitment to Oxfam’s overall aims and policies and experience of promoting women’s rights and the interests of marginalized people in all aspects of Oxfam’s work

How to Apply:

All candidates should apply online at the link below.

Click Here

Deadline: 2^nd October 2023

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