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Job Title:   Administrative Assistant   

Organisation: Partners for Community Health and Development Organisation (PACHEDO)

Duty Station: Adjumani, Uganda

Reports to: Finance and Admin Officer

Contract Length:  12 months (with possibility of extension up to 36 months)

Start Date: November 2023 to be hired on annual basis

About US:

Partners for Community Health and Development Organisation (PACHEDO) is a development organization duly registered as NGO with Uganda NGO bureau and has been working in Uganda since 2007. PACHEDO is operational in the Districts of Gulu, , Lamwo, Amuru Adjumani, Yumbe, Terego and Kole Districts implementing programs in four main sectors of Health/Nutrition, Protection; Food Security and Livelihoods; and climate change/Disaster Risk Reduction; with the Head office located in Gulu City.

About NILE Project:

Through one of her donors- JICA- Japan International Cooperation Agency and NAM -Network for Action against Malnutrition, PACHEDO has received funding for a 36 months’ Nutrition Improvement & Livelihood Empowerment – (NILE) Project to be implemented in Adjumani refugee settlements (Ayilo I & II) and surrounding sub-counties of Dzaipi and Pakele in Adjumani district west Nile sub-region. PACHEDO is therefore actively seeking to recruit dynamic, highly motivated, Qualified and Competent persons to fill the positions indicated below for the NILE Project.

Job Summary: The Administrative Assistant will be responsible for the general office administration, maintenance and arrangements of the office premises in a way that provides a conducive work environment at all times for both the project staff and other visitors.

Key Duties and Responsibilities:

• Provide daily cleanliness of the interior and exterior of the office premises and Coordinate maintenance of office equipment and proper use.
• Support in internal and external communication as guided by Project Coordinator/ NILE – NAM project manager/assistant
• Maintain electronic and paper filing systems for administration of the organisation
• Regularly maintain and update organisation’s social media pages
• Directing of visitors and clients
• conduct general clerical duties
• Prepare and distribute minutes of meetings and keep management informed of key action areas/points.
• Maintain calendars, schedules, and coordinate meetings, appointments and travel arrangements for staff.
• Notify administration when office supplies/materials are running low so that they can be ordered centrally
• Maintain office supply inventories.
• Provide all the necessary support assistance to the project team for efficient and effective accomplishment of tasks.
• Handle some of the secretarial needs at the office when required.
• Carryout any other tasks as may be assigned from time to time by the supervisor.

Qualifications, Skills and Experience:

• A degree in or diploma in public administration, Secretarial and any other relevant field
• Computer skills in MS Word, Excel
• Good communication skills both verbal and written.
• At least two years of working experience in a busy working environment in an administration support role is an added advantage.

OUR BELIEFS: PACHEDO’s values are very important to us as an employer and they are also very important to our employees. All prospective employees should take some time to carefully consider our values and how they fit with your own personal values before attending interview with PACHEDO. And therefore seeks to employ those who believe, as we do, that vulnerable people themselves can and will play a key role in achieving long-term prosperity and who seek to deliver on those beliefs by: being experts in what we do, being creative with new and old solutions and sharing knowledge with others.

How to Apply:

All suitably qualified candidates are encouraged to apply by submitting only electronic copies of not more than 2MB of a cover  letter, a detailed CV (max 3 pages)containing contact details including active telephone numbers of three reference persons of which two must be professional referees, that includes your supervisor of the most recent/previous employer, and copies of relevant testimonials/certificates, by e-mail to office@pachedo.org Please kindly indicate clearly on the application subject line the position applied for. Applications must be addressed to;

The Human Resource Manager,

PACHEDO,

P.O Box 692 Gulu. Uganda

NB: Only shortlisted candidates will be contacted. Consider your application unsuccessful in case you do not hear from PACHEDO in one month’s time after the deadline.

Deadline: 20^th September 2023

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