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Job Title:   Executive Assistant

Organisation: Reach Out Mbuya Community Health Initiative (ROM)

Duty Station:  Kampala, Uganda

Reports to:  Executive Director

About US:

Reach Out Mbuya Community Health Initiative (ROM) is a Faith and Community-based organization providing holistic care to extremely vulnerable people living with HIV/AIDS. ROM holistically focuses on the body, mind, family, and community wellbeing.

Job Summary:  The Executive Assistant will provide secretarial and administrative support to the Executive Director’s office

Key Duties and Responsibilities:

• Maintain a diary for the Executive Director (ED) for meetings, workshops, visitors, business trips and other engagements.
• Make travel arrangements, and prepare requests for travel reimbursements for the ED.
• Ensure that routine correspondences to be issued from the ED’s Office are done, sort and forward in-coming and out-going mails.
• Type correspondence and other documents for the ED Establish and maintain a proper filing system.
• Arrange for meetings and take minutes of SMT & Board of Directors meetings.
• Provide logistical support and welfare services to the ED’s office and to the Board of Directors.
• Control office stationery, office equipment and sundry cash issued to the ED’s Office.
• Support and observe the safeguarding culture in the organization regularly documenting and reporting identified and potential safeguarding issues to the HR.
• Ensure health, safety, and security in your area of operation, as you promote the vision, mission and values and the values of Reach Out Mbuya.
• Any other duties assigned by the immediate supervisor.

Qualifications, Skills and Experience:

• The applicant must hold a Bachelor’s degree in Administration,
• Three years of administrative experience
• At least two years of relevant experience, preferably serving an executive role.
• Possess advanced oral and written communication skills
• Advanced organizational skills
• Good knowledge of PC usage and applications related to MS Office, MS Excel, MS Power Point, Internet etc.
• Proven ability to work in a multicultural team
• Strong sense of initiative
• Attention to detail and ability to execute duties with accuracy
• Flexibility
• Good organizational skills
• Proven ability to work under time pressure, good stress management
• Ability to communicate clearly and with confidence, both orally and in written form
• Networking skills to support the section in developing contacts

How to Apply:

All suitably qualified and interested candidates should send a cover letter and updated CV/resume with 3 professional referees in PDF as one document. Both cover letter and CV/Resume must not exceed 4 pages. Please send your application to the Human Resources Manager through the email: jobs@reachoutmbuya.org with the position applied for as the Email Subject. No need to attach other documents at this level.

Note:

• ROM is an equal opportunity employer committed to having a diverse workforce and does not charge a recruitment fee at any stage of the recruitment
• Any Form of lobbying or canvassing will lead to automatic disqualification.
• Only shortlisted Candidates will be contacted for interviews.
• Applications beyond the deadline will not be considered.
• ROM is committed to the principles of safeguarding at the workplace and does not tolerate any form of abuse, discrimination, or harassment.

Deadline: 29^th September 2023 by 5:00pm

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