Job Title: Executive Assistant
Organisation: Reach Out Mbuya Community Health Initiative (ROM)
Duty Station: Kampala, Uganda
Reports to: Executive Director
About US:
Reach Out Mbuya Community Health Initiative (ROM) is a Faith and Community-based organization providing holistic care to extremely vulnerable people living with HIV/AIDS. ROM holistically focuses on the body, mind, family, and community wellbeing.
Job Summary: The Executive Assistant will provide secretarial and administrative support to the Executive Director’s office
Key Duties and Responsibilities:
- Maintain a diary for the Executive Director (ED) for meetings, workshops, visitors, business trips and other engagements.
- Make travel arrangements, and prepare requests for travel reimbursements for the ED.
- Ensure that routine correspondences to be issued from the ED’s Office are done, sort and forward in-coming and out-going mails.
- Type correspondence and other documents for the ED Establish and maintain a proper filing system.
- Arrange for meetings and take minutes of SMT & Board of Directors meetings.
- Provide logistical support and welfare services to the ED’s office and to the Board of Directors.
- Control office stationery, office equipment and sundry cash issued to the ED’s Office.
- Support and observe the safeguarding culture in the organization regularly documenting and reporting identified and potential safeguarding issues to the HR.
- Ensure health, safety, and security in your area of operation, as you promote the vision, mission and values and the values of Reach Out Mbuya.
- Any other duties assigned by the immediate supervisor.
Qualifications, Skills and Experience:
- The applicant must hold a Bachelor’s degree in Administration,
- Three years of administrative experience
- At least two years of relevant experience, preferably serving an executive role.
- Possess advanced oral and written communication skills
- Advanced organizational skills
- Good knowledge of PC usage and applications related to MS Office, MS Excel, MS Power Point, Internet etc.
- Proven ability to work in a multicultural team
- Strong sense of initiative
- Attention to detail and ability to execute duties with accuracy
- Flexibility
- Good organizational skills
- Proven ability to work under time pressure, good stress management
- Ability to communicate clearly and with confidence, both orally and in written form
- Networking skills to support the section in developing contacts
How to Apply:
All suitably qualified and interested candidates should send a cover letter and updated CV/resume with 3 professional referees in PDF as one document. Both cover letter and CV/Resume must not exceed 4 pages. Please send your application to the Human Resources Manager through the email: [email protected] with the position applied for as the Email Subject. No need to attach other documents at this level.
Note:
- ROM is an equal opportunity employer committed to having a diverse workforce and does not charge a recruitment fee at any stage of the recruitment
- Any Form of lobbying or canvassing will lead to automatic disqualification.
- Only shortlisted Candidates will be contacted for interviews.
- Applications beyond the deadline will not be considered.
- ROM is committed to the principles of safeguarding at the workplace and does not tolerate any form of abuse, discrimination, or harassment.
Deadline: 29th September 2023 by 5:00pm
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