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Job Title:   Project Assistant (3 Career Jobs)   

Organisation: Trust AIC Foundation (TAF)

Duty Station: Soroti, Katakwi and Kumi, Uganda

Reports to: Cluster Team Leader

About US:

Trust AIC Foundation (TAF) formerly AIDS Information Centre-Uganda (AIC) is a catalytic not-for-profit Non-Governmental Organisation established on 14th February,1990 to provide Voluntary Counselling and Testing (VCT) services to the population of Uganda.

TAF was the pioneer HIV Counselling and Testing Centre in Africa. Over the last 33 years, TAF has since evolved into a thought-leader in HIV programming, Health Systems Strengthening and Knowledge Management.

Job Summary:  The Project Assistant shall be the Administrator for the Cluster; and shall ensure all logistics and supplies necessary for effective execution of project activities are provided to the team in a timely manner. S/he will ensure security of project property, manage the project inventory as well as staff attendance of duty.

Key Duties and Responsibilities:

• Ensure that all aspects of the project are dully attended to and completed at the right time, regardless of challenges that may be encountered;
• Carry out administrative duties by collecting data, sorting, filing and sending out project files to the right personnel, workers, and stakeholders;
• Track project progress and ensure that all issues related to the project are clarified and completed to avoid confusion and interruption during execution of the project;
• Keep records of all project items, and ensure that they are adequately delivered to the various project staff as directed by the Cluster Team Leader;
• Ensure that all logistics related to project work are processed and provided in due time to avoid interruption of project activities;
• Make arrangements for meetings, presentations, seminars and trainings being organized and call the attention of the Cluster Team Leader to them where and when they are needed.
• As a record keeper, he/she attends meetings with the Cluster Team Leader/Regional Project Manager and pays apt attention throughout to get details of items discussed at the meeting and run them by the Cluster Team Leader/ Regional Project Manager when needed;
• He/she will evaluate the nature and condition of the project and make useful suggestions to the Cluster Team Leader/ Regional Project Manager on the best practices and strategies to apply in project execution;
• Keep track of all project activities, and ensure that they constantly remind and intimate the Cluster Team Leader/Regional Project Manager of what needs to be done even when they have forgotten about it, in order to meet donor reporting deadlines.
• Any other duties as may be assigned by the Cluster Team Leader or Regional Project Manager from time to time.

Qualifications, Skills and Experience:

• The applicant must hold a Bachelor’s degree in Social Sciences, Development Studies, Human Resources Management, Business administration, Project Planning and Management or a related field;
• Training in HIV/AIDS Counselling shall be an added advantage;
• At least five years of experience working in an HIV/AIDS setting
• Excellent skills with Microsoft Word Office, Excel, PowerPoint, Outlook etc.
• Ability to pay attention to detail
• Good communication skills
• Ability to solve problems
• Ability to manage time effectively

How to Apply:

All suitably qualified and interested candidates should send their applications with updated CVs to recruitment@aicug.org starting your salary expectation and start date.

Deadline: 15^th September 2023

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