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Job Title:   Personal Secretary (2 Fresher Jobs)

Organisation: Equal Opportunities Commission (EOC)

Duty Station:  Kampala, Uganda

Reports to: Senior Personal Secretary

REF NO: HRM/EOC/4/9/2023

About US:

The Equal Opportunities Commission (EOC), established by the Equal Opportunities Act of 2007 is mandated to provide a framework for redressing imbalances, which exist against the marginalized groups while promoting equal opportunities for all.

Job Summary:  The Personal Secretary will be required to provide support in the office of deployment by typing and arranging office documents, managing office information and records and perform duties of front desk management

Key Duties and Responsibilities:

• Drawing up and monitoring programmes, activities and appointments;
• Taking dictation, transcribing and presenting accurate and error free work;
• Ensuring timely responses to inquiries and correspondences to and from the Office;
• Organizing meetings, taking minutes and conveying decisions of such meetings to the relevant Officers/Offices;
• Drafting letters of routine nature;
• Handling office petty cash;
• Management of the office protocol;
• Maintaining cleanliness and orderliness of the office
• Managing records  in  accordance  with  established  security  and  records management procedures;
• Requisitioning and managing office stationery and equipment;
• Supervising the Secretarial and Support Personnel;
• Appraising performance of support staff; and
• Receiving and dispatching mail.

Qualifications, Skills and Experience:

• A Bachelor’s Degree in Secretarial Studies or a Bachelor of Business and Office Management or equivalent qualifications from a recognized Institution;
• A Certificate in Computer applications ((Windows, Ms-Word, Ms-Excel, Ms-Access and Internet) from a recognized institution; and
• Communicating Effectively
• Ethics and Integrity
• Public Relations and Customer Care
• Results Orientation
• Time Management
• Records and Information Management

How to Apply:

Applicants should submit their applications using Public Service Form 3 (PSF 3), to the Commission Headquarters with the following attachments in triplicates: Detailed Curriculum vitae (one of the two referees should be the current employer or most recent employer), copies of academic transcripts, certificates, appointment letters where applicable, three passport size photographs and a copy national Identity card.

The application forms can be obtained from the Public Service Commission Offices, on 2nd floor, Farmers House, Kampala or on Public Service Commission website: www.psc.go.ug or on the Equal Opportunities Commission (EOC) website, Download Here. Applications should be addressed to the Secretary, Equal Opportunities Commission, P.O. Box 27672, Kampala and physically submit not later than 18th September 2023.

Please Note: –

• Only successful candidates at any stage shall be contacted;
• Candidates shortlisted for Oral Interviews shall be required to bring along with the certified copies of academic documents, their original certificates including the Degree Transcript and Certificate, and a valid National Identity card;
• Applicants are allowed to apply for not more than two posts;
• Staff who are already serving officers with requisite requirements are encouraged to apply for promotional posts through respective supervisors/Heads of Departments;
• In case of any inquiry, applicants can call Telephone Number:0414 223 234

Deadline: 18^th September 2023

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