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Job Title:    Movement Control Officer (UN High School Diploma Jobs)

Organization: United Nations Organisation Stabilization Mission in the Democratic Republic of the Congo (MONUSCO)

Duty Station: Entebbe, Uganda

Reports to: Chief of Section

Job Opening Number: 23-Transportation-MONUSCO-216259-F-Entebbe (M)

Grade: FS6

About US:

Following the signing of the Lusaka Ceasefire Agreement in July 1999 between the Democratic Republic of the Congo (DRC) and five regional States (Angola, Namibia, Rwanda, Uganda and Zimbabwe) in July 1999, the Security Council established the United Nations Organization Mission in the Democratic Republic of the Congo (MONUC) by its resolution 1279 of 30 November 1999, initially to plan for the observation of the ceasefire and disengagement of forces and maintain liaison with all parties to the Ceasefire Agreement. Later in a series of resolutions, the Council expanded the mandate of MONUC to the supervision of the implementation of the Ceasefire Agreement and assigned multiple related additional tasks.

Key Duties and Responsibilities:

Within delegated authority, the Movement Control Officer will carry out the following duties:

• Coordinates the activities of the quality assurance and standardization movement control office within a specific geographic area in a field mission.
• Participates in coordination of the provision of reliable, cost effective and efficient movement control services for the transportation of passengers and cargo (including dangerous goods requiring special handling) within the area of responsibility.
• Produces Supply Chain performance reports, monitors, and oversees the efficient, effective performance of the regular activities of Procurement, Aviation, Movement Control and Warehouse and Commodity Management Sections.
• Provides technical advice to the substantive and support elements of a field mission on all aspects of the transportation activities.
• In consultation with the supervisors, prepares operational plans, performance reports and responses to internal and external audit observations.
• Provides inputs to the standard operating procedures for the movement control related processes.
• Monitors quality control procedures to ensure they are implemented for all work processes.
• Monitors the accuracy and validity of data recorded in the management information systems.
• Execute planning in Transportation Management (TM) to organize and optimize the movement of freight and personnel to be undertaken by freight forwarders, third party logistics providers, or other resources contracted by the UN in execution of a Stock Transportation Order (STO).
• Execute planning in Transportation Management (TM) for the movement of goods purchased and delivered by vendors.
• Generate estimate charges, download, and print preview the statement of work (SOW) to be submitted to Procurement for solicitation.
• Evaluates short-term aviation, sea and surface transport contracts.
• Conducts inventories and physical annual checks of relevant facilities and equipment.
• Provides inputs for budget proposals for the field mission’s movement control section/unit.
• Determines technical specifications for movement control services and develops statements of work/requirements.
• In consultation with the supervisor, provides inputs to responses to UNHQ during the vendor’s evaluation to ensure that vendor’s proposals meet technical requirements.
• Monitors that UN financial regulations and rules are complied with in all activities of the subordinate elements.
• Participates in the missions conducted in the field by the administrative bodies such as the Local Committee on Contracts, the Tenders Committee, the Local Property Survey Board and Boards of Inquiry.
• Participates, in collaboration with insurance specialists, in resolving problems related to insurance policies for movement control services.
• Manages the allocation and rotation of appropriate work assignments.
• Coordinates the individual annual Work Plans, evaluates the performance of employees and recommends/endorses the recommendation of contract extensions for the unit’s staff
• Develops training courses, workshops and other related training activities.

Joint Movement Control Centre duties / Passenger Booking duties:

• Monitors the receipt and registration of customer requests, through Movement of Personnel (eMOP) and Cargo Movement Request (eCMR) Forms, for transportation of passengers and cargo (including dangerous goods requiring special handling) within and/or outside a field mission.
• Plans and schedules the movement of passengers and cargo from military and police units provided by Troop/Police Contributing Countries.
• Determines the most efficient and cost-effective modes of transportation for passengers and cargo (including dangerous goods requiring special handling) within and/or outside a field mission.
• Coordinates required transportation activities with the Aviation, Transport and Riverine Units/Sections and/or commercial transportation service providers.
• Liaises with other UN units/sections, non-government and government organizations and intergovernmental agencies on immigration and customs matters.
• Analyses projected passenger and cargo flows in order to estimate required resources.
• Monitors that statistical data on the movement of passengers and cargo (including dangerous goods requiring special handling) within and/or outside a field mission is recorded in accordance with the established procedures and deadlines.

Cargo Warehouse duties:

• Supervises the activities of the Cargo Warehouse.
• Supervises the activities of the Consolidated Cargo Movement Office.
• Supervises the activities of the Freight Planning Office.
• Monitors the process of excess personal luggage and cargo receipt and registration (including dangerous goods requiring special handling).
• Monitors the process of excess personal luggage and cargo receipt and registration (including dangerous goods requiring special handling).
• Monitors the preparation of luggage and cargo for transportation and ensures that weighting, plastic wrapping and labelling are conducted in accordance with the established procedures.
• Ensures that luggage and cargo are labelled in accordance with required destinations.
• Ensures the timely coordination of the transportation arrangements to the embarkation facility.

Airfield/Air Terminal/Transport/Riverine Movement Control Office duties:

• Supervises a team of movement control assistants, passenger clerks and cargo handlers.
• Supervises the provision of passenger and cargo handling services (including dangerous goods requiring special handling) in support of a field mission from the established movement control facility and monitors that all activities are carried out in accordance with the UN rules, regulations and applicable safety procedures.
• Monitors the process of compilation of passenger and cargo manifests and ensures that manifests are communicated to the aircrew, surface transport and riverine personnel in accordance with the established procedures and deadlines.
• Monitors that aircraft, vehicles and vessels are loaded in accordance with passenger and cargo manifests.
• Monitors that passengers are briefed on schedules, routes, and timing and safety requirements in accordance with passenger and cargo manifests.
• Monitors check-in and check-out activities for outgoing and incoming passengers and cargo.
• Participates in the integrated search and rescue operations for the UN assets and other assets upon request and coordinates the availability and operational readiness of the required personnel and equipment.
• Performs other related duties as required.

Qualifications, Skills and Experience:

• The applicant for the United Nations Organisation Stabilization Mission in the Democratic Republic of the Congo (MONUSCO) Movement Control Officer job must hold a High school diploma or equivalent. Required.
• Valid certification in the use of IATA and/or IMO rules and procedures for the transportation of dangerous goods is required.
• Training in the planning, coordination, and control of at least two (2) modes of transport is required.
• Training in Transportation Management system is required.
• At least ten years of progressively responsible experience in movement control, multi-modal transportation, airline operations, logistics management or a related field with at least three (3) years of supervisory experience on a position directly related to the coordination of complex transport operations in the international environment is required.
• Experience working in a UN Peacekeeping Mission or International Organization in movement control/logistics operations in the field is required.
• Experience in the use of IATA, IMDG and ADR rules and procedures for the transportation of dangerous goods is required.
• Knowledge in e-ticketing, automated manifest and electronic cargo booking system is desirable.
• Languages: fluency in English (oral and written) is required; Knowledge of French is desirable.

Competencies

• Professionalism: Sound knowledge of all modes of transport. Thorough knowledge of Movement Control related procedures and related safety requirements; knowledge of International Rules and Regulations for the movement of cargo and personnel by air and sea, including safety procedures; ability to work independently in managing difficult and time sensitive situations as well as conflicting priorities; proven analytical and evaluative skills. Shows pride in work and in achievements; Demonstrates professional competence and mastery of subject matter; Is conscientious and efficient in meeting commitments, observing deadlines and achieving results; Is motivated by professional rather than personal concerns; Shows persistence when faced with difficult problems or challenges; remains calm in stressful situations; Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.
• Planning & Organizing: Develops clear goals that are consistent with agreed strategies; Identifies priority activities and assignments; adjusts priorities as required; Allocates appropriate amount of time and resources for completing work; Foresees risks and allows for contingencies when planning; Monitors and adjusts plans and actions as necessary; Uses time efficiently.
• Client Orientation: Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view; Establishes and maintains productive partnerships with clients by gaining their trust and respect; Identifies clients’ needs and matches them to appropriate solutions; Monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems; Keeps clients informed of progress or setbacks in projects; Meets timeline for delivery of products or services to client.

How to Apply:

All prospective candidates who wish to join the United Nations in this capacity should apply online at the link below.

Click Here

Deadline: 29^th August 2023

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