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Job Title:   Procurement Manager

Organisation: African Initiatives for Relief and Development (AIRD)

Duty Station:  Kampala, Uganda

About US:

The African Initiatives for Relief and Development (AIRD) is a non-governmental, non-political, non-religious and non-profit making organization with the main aim of protecting and seeking durable solutions for Refugees and IDPs in Africa in partnership with UNHCR the UN refugee agency.

Job Summary:  The Procurement Manager is responsible for developing and administering all procurement related activities for the Country Program. S/he will have overall responsibility and be central to the procurement functions within the AIRD Country Program. Playing a key role in the development and implementation of procurement strategy to embed compliance, value for money and best practice.

Key Duties and Responsibilities:

• Serve as the organization’s representative on procurement issues and procedures.
• Set and implement clear strategy for procurement and contract management across the project.
• Develop and coordinate new policies and procedures regarding procurement processes.
• Conduct analysis of program policies and procedures, develops plans, formulates guidelines, implements new developments and procedures, and provides policy interpretation of procurement policies.
• Prepare procurement guidelines, status reports and presentations for the Country Program.
• Lead complex procurement activities ensuring compliance and minimization of risk
• Encourage and promote internal cooperation and communication between the procurement team and other departments to plan patterns of expenditure and generate greater effectiveness of spending.
• Work with managers to ensure that procurement and contract management takes place to deliver all features and benefits intended by the contract.
• Improve and embed overall procurement performance reporting (strategic and devolved
• Analyze spending patterns and challenge current practice.
• Maintain oversight of all contracts within the project, supporting timely renewal in accordance with the procurement regulation
• Maintain supplier database with the framework legally accepted and agreed by service users.
• Develop an audit program of compliance against procurement regulations reporting on variances and lessons learnt and implementing corrective action.
• Coordinate daily duties of procurement support staff.

 




Qualifications, Skills and Experience:

• The preferred candidate will possess a bachelor’s degree in Logistics and procurement, contract management or a closely related field and have at least five years of experience in procurement management in an INGO, grant funded Non-Profit organization.
• Procurement experience, Certified Public Purchasing Officer (CPPO) or Certified Purchasing Manager (CPM) is strongly desired.
• Candidate must possess a strong working knowledge of procurement, invoice processing and payment functions in an electronic environment.
• Experience working with international development partners, national and international Non-Governmental Organizations (I/NGOs) and donors (in particular UNHCR experience) is an asset.
• Have passion for AIRD’s mission and a strong desire to impact a dynamic non-profit organization;
• Be proactive, set to achieve results and creates positive change;
• Have a very high level of personal and professional integrity and trustworthiness;
• Embrace diversity and a commitment to collaboration

Personal characteristics

• The Procurement Manager demonstrates ethical behavior and practices in line with the organization’s values. Desired candidate shall be firm for right procedures and yet a good team worker, s/he is strategic and innovative, yet practical and able to set clear priorities.
• A good manager, s/he communicates clearly and helps her teams set goals, monitor progress according to objectives, solve problems, and report according to needs.
• A good team player, the Procurement Manager works cooperatively, demonstrates cross cultural and gender sensitivity, respect, tact, and poise.
• S/he demonstrates good judgment, ability to assess problems and risks and make recommendations or decisions according to needs and urgency, keeping the organization’s best interests and purpose in mind. In all their work, the Procurement Manager ensures value for money and is able to work in challenging environments with minimal supervision.

How to Apply:

All candidates should send their applications and updated CVs to: hr@airdinternational.org

Deadline: 3rd September 2023

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