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Job Title:    Accounts and Admin Assistant (No Experience Fresh Graduate Jobs)  

Organisation: Mazars

Duty Station: Kampala, Uganda

Reports to: Head of Finance

About US:

Mazars BRJ is the Uganda integrated firm of Mazars Group and a member of the Mazars East Africa Group (“MEAG”) made up of offices in Kenya, Tanzania and Rwanda. Mazars is an international integrated and independent firm, specializing in audit, accountancy, advisory, tax, and legal services. We assist major international groups, entrepreneurial and small businesses, private investors, and public bodies at every stage of their development. Mazars operates in 90+ countries, worldwide, together with a presence in a further 19 where it has correspondent offices. Mazars BRJ’s offices are located in Bugolobi, a Kampala suburb.

Job Summary:  The Accounts and Admin Assistant will support the accounting and administration department

Key Duties and Responsibilities:

• Managing appointments and managing the daily office schedule.
• Answering the telephone calls.
• Open, sort, distribute incoming correspondence, keeping track of outgoing documents and arranging document cabinets.
• Attending and assisting visitors and clients, supporting staff by providing them with relevant information as and when need arises.
• Making travel arrangements for staff.
• Managing the office and supervising support casual labours.
• Accounting tasks, such as preparing requisition forms, cheques, preparing deposits, processing payments on online banking platforms, filing and keeping financial records.
• Managing stationery and inventory such as letterheads, bags, envelopes, covers for financial statements and other office supplies.
• Managing petty cash and accountability.
• Posting expenses and income in QuickBooks and ensuring all payment amounts & records are accurate.
• Raising client fee notes (invoices/Request for Payment) and following up on the payments.
• Updating the fee log and preparing departmental monitoring reports on a weekly basis.
• Getting and maintaining business relationships with suppliers.
• Making monthly payments such as water bill, office internet, managing partner’s data and airtime for staff.
• Preparing monthly returns (mainly VAT) and filing them per the statutory deadlines.
• Maintaining financial databases and spreadsheets.
• Maintain office supplies by checking inventory and order items.
• Printing, scanning, binding and photocopying documents.
• Assist in resolving any administrative problems.
• Any other tasks that contribute to the efficient running of the business.

 




Qualifications, Skills and Experience:

• The applicant must be a Fresh University graduate in any field.
• Be highly organised with exceptional time management and communication skills
• Proficient in computer software programs, such as Microsoft Office applications
• Have efficient computer and typing skills
• Experience with office equipment such as fax machines, copiers, and scanners
• Basic mathematical skills
• Basic knowledge of accounting and finance
• Ability to communicate effectively with all departments
• Ability to use QuickBooks proficiently
• Maintaining a good eye for detail
• Work efficiently to deadlines
• Be flexible and proactive

How to Apply:

All suitably qualified and interested candidates should send their application letters and CV together with copies of their academic transcripts to the Managing Partner on info@mazars.ug

NB: Only shortlisted candidates will be contacted for interview.

Deadline: 29^th August 2023

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