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Job Title:   Import Executive

Organisation: Madhvani Group

Duty Station:  Jinja, Uganda

About US:

The Madhvani Group of Companies commonly referred to as the Madhvani Group, is one of the largest conglomerates in Uganda. The group has investments in Uganda, Rwanda, South Sudan, Tanzania, the Middle East, India, and North America.

Key Duties and Responsibilities:

• Maintain Import documents register
• Follow up on arrival of goods
• Supervise Verification
• Follow up and prepare deliveries (cargo released at ICD’S)
• Check and approve worksheets for import and export declarations.
• Follow up on import and export entries and answer queries.
• Receive Original shipping documents and register them.
• Collect customs entries for VAT Returns.
• Follow up and maintain GPA account sharing GPA statements.
• Prepare and submit periodic reports on imports related activities to management.
• Ensure no outstanding entries and releases by different regulatory authorities
• Follow up of outstanding exit reports
• Ensure timely clearance of imports and export consignments.
• Timely dispatch of original shipping documents to the clearing agents and forwarders.
• Maintain good rapport with stakeholders i.e., URA, UNBS, MAAIF among others
• Maintain control and ensure regulations to all import and export processes and monitor work according to corporate and local policies and evaluate all new custom requirements and supervise everyday operations according to standard procedures.
• Assist to obtain all required import permits and export licenses for all processes.
• Coordinate with different units to establish an efficient export or import classification and prepare tariff schedule.
• Provide an efficient interface with freight forwarders and administer all freight logistics and provide optimal level of customer services and resolve all shipment issues.
• Perform all record keeping processes and maintain records of all entries.
• Evaluate all items for import and ensure accuracy in all values and collaborate with custom agents to provide clearance of all imports and maintain required documents.
• Perform audit on all import and export files on regular basis.
• Monitor and provide response to all custom inquiries and requests and obtain required product certifications for all export and import products for custom clearance.
• Collaborate with various departments and obtain all certification documents and ensure compliance to all import and export policies and perform regular audits on all agent activities.
• Track incoming shipments and ensure on-timely delivery.
• Coordinate all the bonded warehouse operations for the Madhvani Group Units shipments.
• Follow up on exemptions from the Uganda Authorities.
• Maintain and manage BWMIS for our Group shipments.
• Perform any other duties/roles assigned by the immediate supervisor or Management.

Qualifications, Skills and Experience:

• Must have a Bachelors Degree in Business Administration, or Degree in Logistics and Transport Management, or Degree in Procurement and Logistics, or any similar related field of study.
• At least five years of related work experience
• Must have a certificate in the URA training in East African Customs Freight Forwarding Practicing Certificate Course (EACFFPC).
• Must have a Certificate in Computer applications and familiar with usage of applications such as MS Word, MS Excel, MS Outlook, Emailing and SAP as an added advantage.
• Must be well knowledgeable with the EACCMA.
• Must be able to declare and prepare worksheets for Customs purposes.
• Must be able to classify goods using the EAC-Common External Tariff.
• Must have good interpersonal skills and team player.
• Must be willing to work in Jinja City
• Must be willing to work extra hours
• Must be able to exhibit professionalism and integrity in his or her work
• Must be able to work for more than 10years in the position
• Must be able to work with minimum supervision
• Age: 25 to 30 years

How to Apply:

All candidates should send their updated CVs and academic documents as an attachment to email: mgladmin@madhvani.org with the position in the subject line.

Deadline: 8^th September 2023

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