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Job Title:  Legal and Compliance Officer

Organisation: Hima Cement Ltd

Duty Station:  Kampala, Uganda

Reports to: Head of Legal, Compliance and Corporate Affairs

Ref: LOX01

About US:

Hima Cement Ltd. is a subsidiary of Bamburi Cement Ltd. which is a member of the LafargeHolcim Group. LafargeHolcim is the leading producer of building materials in the world. At Hima Cement, our Vision is “To be the preferred provider of cement and concrete based building solutions in East Africa with a strong focus on customer experience.”

Job Summary:  The Legal and Compliance Officer will handle all legal, compliance and data protection matters in which the Company is involved within the legal and compliance function.

Key Duties and Responsibilities:

Legal;

• Negotiate (on legal aspects), draft and finalize legal documents and contracts on behalf of the company in liaison with the respective department and third parties
• Receive and manage summons and, after identification of external counsel, forward to external counsel;
• Need to travel with external counsel for court cases
• Prepare and assemble materials, documents and exhibits for court appearances and hearings;
• Secure evidence and documents for litigation;
• Prepare reports and analysis of internal cases, results and timings including monthly updates for head of department, litigation updates on matters coming up for hearing the following month.
• Support the Head of Department in the administration of licences and permits including maintenance of a register for the Company.

Compliance;

• Review, Draft, Disseminate, advise on and implement Holcim Compliance Policies and minimum control standards.
• Support in the compliance training of employees on; Anti-Bribery and Corruption, Code of Business Conduct, Fair Competition, Conflict of Interest, Gifts, Hospitality & Entertainment, Sponsorship & Donations and Integrity line.
• Monitoring and review of the Compliance Tools such as; the Competitor Contact Tool, Conflict of Interest Declaration, Third Party Due Diligence, in order to implement compliance controls and mitigate related risk.
• Assist Group in carrying out investigations as Case Manager as and when called upon to do so.
• Advise on legislative requirements for compliance with the International and local related Regulations.
• Liaise with the various government stake holders and align our practices to the required standards in the industry at all levels.
• Follow up on the issuance of the different licenses required for our operations at all sites.
• Provide legislative education, workshops or other trainings to all staff regarding the international and local laws applicable to our industry.
• Identify global and regional best practice and conduct legal analyses on reviewed and proposed legislative instruments.
• Provide legal guidance to the Company on issues impinging on national laws and policies.

Data Protection

• Monitoring compliance with data protection laws, group data protection policies, awareness training and audits
• Act as a contact person for the Company and Authorities on all matters related to data protection
• Cooperate with the data protection regulation authority in Uganda.
• Identifying and evaluating the company’s data processing activities.
• Roll out and monitor the data protection policy in the Company.
• Make sure that there is no breach of data in anyway and with all stake holders across the business.

Cost Control

• Assist in preparation and monitoring of department budget;
• Monthly review of RU/CC reports and re-allocation of non-legal or misplaced costs;
• Manage input, retrieve, update and destruction of documents in archives;
• Certify all invoices are in accordance to contracts or statute, process approved invoices and follow up on payment;

Company Secretarial

• Manage administration of board and shareholder meetings including travel, accommodation, meeting rooms, facilities, travel allowances, visas etc;
• Assist the Company Secretary to compile the board papers and distribution;
• Update minute books and ensure all approved minutes are signed and pasted;
• Co-ordinate filing of annual returns with Registrars ensuring all requisite documents and signatures are obtained;
• Communicate board payments and other financial information;

Qualifications, Skills and Experience:

• The applicant must hold an LLB Honours in Law
• Diploma in legal Practice from Law Development Centre
• Enrolled advocate would be an advantage.
• One year of progressive and relevant work experience in manufacturing/mining industry and/or in a busy law firm.
• Familiarity with the International and local manufacturing Regulations and requirements.
• Demonstrated experience in convening and leading legislative discussion with law makers and technical officials
• Demonstrated experience and skills in successful collaboration with senior and highranking Government of Uganda officials and other public and private stakeholders.
• Excels in a fast-paced environment, owns the outcomes.
• Imagines new ways of doing things, makes them happen.
• Deep commitment to personal growth (and role modelling as such).
• Ability to work in a VUCA environment
• Self-driven, results oriented
• Able to plan and prioritise
• Comfortable dealing with people and a good listener
• Reliable, tolerant & determined
• Able to work extended hours when required
• Able to manage conflict and build effective teams.
• Detailed oriented and able to solve problems and drive for results

How to Apply:

Hima Cement will offer a competitive remuneration package to the successful candidate. Candidates that know that they meet the above criteria and have what it takes to excel in the above position, should send their CVs, which should include details of email address (if any), present position, current remuneration, Certificate/testimonials and address of three (3) Referees plus telephone contact to the stipulated email address. (Email your application and CV to career.applications.hima@lafarge.com and let’s save the environment).

Key Notes:

• Hima Cement Limited is a diverse, inclusive and equal opportunity employer. We do not discriminate and do not charge any fee at any stage of the recruitment.
• Make sure that your application letter, CV and certificates are attached as one document
• Indicate the Vacancy Code as the subject for your email
• Only shortlisted candidates will be contacted
• Any form of canvassing will lead to automatic disqualification.

Human Resources Manager – Corporate,

Hima Cement Ltd Holcim Uganda, P.O Box 7230 Kampala. Uganda

Deadline: 14^th August 2023

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