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Job Title:   Finance Officer

Organisation: Center for Victims of Torture (CVT)

Duty Station:  Gulu, Uganda

Reports to: Field Representative

About US:

The Center for Victims of Torture (CVT) is an international non-governmental organization dedicated to providing trauma rehabilitative services to survivors of gross human rights abuses, including torture, CVT was founded in Minnesota, USA with offices in Africa and the Middle East. CVT has provided torture rehabilitation for 13 years to survivors of the Lord’s Resistance Army (LRA) in northern Uganda and in refugees setting in West Nile. CVT clients receive high-quality mental health rehabilitation through individual and group counseling and referrals to other service providers for unmet needs. Services are adapted for cultural relevance and sustainability. Additionally, CVT works to increase mental health service capacity by conducting trainings with partner organizations including staff mental health needs (burnout, stress, secondary trauma) and workshops to increase capacity and respond to trauma or gender-based violence. CVT is also collaborating with partners in activities to promote community cohesion, sustainable peace, justice, storytelling, and healing for survivors of war and violence.

Job Summary:  The Finance Officer will efficiently and effectively coordinate the financial functions of CVT Uganda to meet CVT’s overall goals and mission. The position will report to the CVT Uganda Field Representative and functionally to the CVT HQ Grants Accountant. This position will be based in CVT Gulu’s office.

Key Duties and Responsibilities:

Systems, Compliance and Procedures

• Ensure the existence of proper financial systems that facilitate the recording and production of accurate financial reports, meet CVT’s internal control requirements and safeguard its assets.
• Ensure that financial procedures are followed by all programs, and systems developed to accommodate the needs of those programs.
• Continually review and manage implementation of financial management strategies, policies and procedures.
• Continually seek ways to improve the financial procedures/policies of CVT Uganda.
• Stay abreast of changes to the country’s legal system as they affect payroll and taxes.
• Ensure taxes are filed appropriately with URA and other tax services.
• Continuously review and communicate cost control systems and procedures, including expenditure and authorization protocols and monitor operations to ensure compliance
• Ensure compliance with taxation and statutory requirements including preparing and managing VAT, PAYE and other statutory requirements.
• Document practices including updating finance and procurement manuals in consultation with the Country Director/Field Representative and HQ.

Budgeting and Reporting

• Collaborate with HQ Grant Accountant to ensure timely, accurate and complete annual budgeting and revisions
• Work with HQ Grant accountant in Monitoring expenditures against budgets and highlight/address expense over run
• Work with HQ Grant Accountant to ensure timely Preparation of internal monthly financial reports according to internal and donors’ standards and policies.
• Perform timely and accurately posting of journal entries
• Work with the HQ GA to ensure proper cost allocation systems in accordance with budgets and donors’ regulations.
• Verify system’s reconciliation and verifying system’s balances
• Prepare monthly bank and cash reconciliations by the 10th of each month.
• Meet with GA on a monthly basis to review the monthly internal reports before submitting to HQ.
• Send soft copies of monthly reports, bank statements, payroll reports and bank statements to HQ.
• Scan and send PRs on a monthly basis and send to HQ
• Meet with the Country Director/Field Representative on a monthly basis to review overall performance and implementation levels and discuss short term strategies
• Report monthly on the financial status of programs to the Country Director/Field Representative.

Cash Management

• Consolidate monthly cash requirements for all locations and ensure timely information of the Country Director/Field Representative.
• Ensure smooth cash flow between HQ, country office and the field offices.
• Prepare monthly wire requests / cash forecasts in collaboration with other departments and send to CD for review and approval.
• Send the approved wire request to HQ by the 20th of every month
• Review all petty cash for field operations.
• Prepare and correctly code the PRs
• Ensure journal entries related are posted in a timely manner.

Auditing

• Lead the preparation and facilitation of internal and external audits and financial reviews.
• Review and address questions and concerns from auditors in consultation with the Country Director/Field Representative and the GA.
• Work with designated staff to ensure documents supporting monthly expenditures are e-mailed to HQ in a timely manner for HQ’s internal audit.

Subgrantees financial management

• Assist with conducting partners financial risk assessment and review of partners financial capacity
• Assist with review partner’s budget
• Receive and review partners financial reports and documentation
• Train /guide partners in grant management
• Conduct field support visits and verification of documents.

Other Duties:

• Ensure good internal and external communication with all stake holders including CVT HQ Grants Accountant, auditors, partners, government agencies e.g., URA etc.
• Participate in other program and organization-wide activities, meetings and trainings.
• Complete administrative responsibilities.
• Perform other duties as assigned.

 




Qualifications, Skills and Experience:

• The applicant must hold a 4-year degree in accounting or finance
• Five years of work experience in accounting or finance with international non-governmental organizations, preferably (US and EU funders)
• Two years of work experience with audits
• Certified or licensed with a recognized professional Ugandan accounting or finance group.
• 1 – 2 years of management experience
• Preferred education, experience, certificates, licenses or registrations
• Master’s or graduate-level degree in accounting or finance
• Seven years of work experience in accounting or finance with international non-governmental organizations
• 4 years of management experience
• Experience in working with Subgrantees.
• Experience in Filing URA annual Returns
• Experience handling general administrative responsibilities.
• Advanced knowledge of MS Office (Excel)
• Account Edge or similar accounting software
• Strong English communication skills
• Team player
• Fast learner

How to Apply:

All suitably qualified and interested applicants should submit a cover letter, CV, and 3 professional references to cvtguluhiring@gmail.com including the job title in the subject line of your email.

Deadline: 5^th September 2023

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