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Job Title:   Director HR & Administration   

Organisation: Marie Stopes Uganda (MSU)

Duty Station:  Kampala, Uganda

Reporting to: Country Director

 

About US:

Marie Stopes Uganda (MSU) is an NGO registered in Uganda. We are affiliated to Marie Stopes International. For over 20 years, Marie Stopes Uganda (MSU) has been working to provide voluntary family planning (FP) services to thousands of men and women across the country. MSU is the largest, most specialized private FP and reproductive health (RH) organization working in every district of Uganda with approximately 30% of modern contraceptive market share.

 

The Function:   

The HR & Administration function manages people and creates an environment that enable learning and talent to thrive, whilst ensuring that the organization recruits and maintains staff who live by the Marie Stopes mission, vision, and values.

This role is part of the Executive leadership team, which is collectively responsible for driving the organization towards growth, sustainability, and high levels of client satisfaction. The executive leadership team will work together to achieve the organization’s mission and goals.

 

Job Summary:  The Director HR & Administration will develop and implement strategic and organizational human resource, structures, systems, and processes that support MSI values and culture.  To ensure that human resource strategies, processes and solutions align with the vision, mission, strategic goals, and the culture of MSI.  To ensure capacity building, a robust approach to maintaining global standards and in particular Anti-Fraud and Bribery training as well as Safeguarding.

 

Key Duties and Responsibilities:

Human Resources

• Maintain an up-to-date HR Policy and Procedures manual, which is at all times accessible by staff, and ensure staff awareness and strict adherence
• Providing coaching and mentoring to management and all staff regarding human resource policies and practices
• Manage and direct compliance with HR administration activities including recruitment, negotiating, processing, reviewing, and monitoring employment contracts, implementation of the performance management and review processes
• Ensure that, within the parameters of national labour law and cultural practices, employment practices, compensation, benefits, and the organizational human resources strategy complies with the HR policies
• Conduct and participate in annual “like organization” survey to ensure competitive compensation and benefits plan and periodically review and develop Human Resource Management “Best Practices”
• Manage the implementation of learning and organizational development strategies, programs, and activities. Initiate innovations, improvements and changes in HR policies, procedures, and processes including work methods, attitudes and other organizational performance enhancing programs
• Ensure that strategies are put in place to ensure that recruitment practices are conducted in an organized and efficient manner and in line organizational priorities and needs.
• Ensuring the appropriateness of disciplinary and grievance handling mechanisms and that prescribed procedures for resolution of grievance and disciplinary issues are adhered to by management and staff
• Manage individual or collective staff concerns such as remuneration, entitlements, welfare, complaints in a proactive and solution orientated manner.
• Ensure that grievances are attended to and that appropriate recommendations and advice for their resolution are made and implemented
• Manage systems for the prevention and detection of fraud and ensure internal controls are strictly adhered to.

Training

• Keep copy records of training conducted across the organization.
• Lead on non-clinical training required across the organization including but not limited to training related to Anti-Fraud and Bribery, Code of Conduct and Sexual Harassment. Ensure that all staff attend such training and keep records of attendance to demonstrate such.
• Ensure all staff are briefed on key policies including Anti-Fraud and Bribery in their first week of joining the organization.

The Anti-Fraud and Bribery and Safeguarding Programme

• Ensure proper oversight of the AFB and Safeguarding Programmes, including but not limited to overseeing the process for managing conflicts of interest and/or gifts and entertainment, policies, and registers.

Legal

• Manage all legal claims, liaising with external lawyers, to ensure all organizational priorities are adhered to and costs are kept at a minimum.

Administration and Security

• Ensure delivery of smooth and cost-effective operations through providing administrative support to facilities management, staff movement, assets management and overall security management.
• Ensure proper oversight of periodic assets verification for all company assets and reporting.

Leadership

• Provide leadership and guidance to the Department in order to achieve the organization’s mission and strategic objectives.
• Ensure all staff are aligned with Marie Stopes values.
• Proactively mentor and/or coach direct reports and other staff as required to critically assess opportunities to improve efficiency and maximize impact.
• Ensure that the structure of the Department is fit for purpose and that all roles and responsibilities are relevant to the needs and demands of the organization and that goals and strategies are clearly communicated to all team members.
• Role model Marie Stopes core values and always demonstrate Marie Stopes behaviors.
• Represent Marie Stopes externally and internally in accordance with its values and policies and as may be delegated by the Country Director at any time
• Perform any other duties that may be assigned by the Country Director

Qualifications, Skills and Experience:

• An Honours Degree in Human Resource Management, Organizational Psychology, or a related field.
• Membership of a recognized HR professional body and/or
• A master’s qualification in Human Resource Management, Organizational Psychology, or a related field.
• A minimum of seven years working experience in human resource management at a senior level in a reputable organization
• Thorough understanding of organizational development principles and change management
• Demonstrated ability to coach other and mentor staff, commitment to staff development and capacity building
• Ability to maintain performance expectations in diverse cultural contexts
• Strong organizational and management skills
• Strong communication, problem solving, interpersonal and negotiation skills
• Excellent knowledge of Uganda’s labour laws
• Ability to conduct salary and benefits surveys and design salary and benefits structures
• Excellent change management skills

 

Personal Attributes

• Approachable with strong interpersonal & listening skills together with the ability to empower their team
• Strategic thinker, excellent analytical skills.
• Track record of delivering targets
• Strong results orientation.
• Self-motivated and a self-starter
• The highest levels of integrity, strong ethical attitude
• Excellent leadership and management aptitude leading diverse teams at a distance.
• Pro-choice
• Strong commitment to the goals and vision of the Marie Stopes
• Interest in public health, particularly sexual and reproductive health.
• Flexibility to operate in a changing environment.
• Able to communicate effectively (both written and oral) at all levels.
• IT literate
• Cross-functional team player.

 

MSI Behaviours and Values

Team Member Behaviours

Work as One MSI

• You contribute, use, and share accurate data and evidence to improve understanding, insight, and decision-making across MSI, enabling us to maximize our ability to influence others.
• You share relevant knowledge, expertise, and resources to strengthen teamwork and prevent duplication of effort.
• You actively work as part of a team, providing support and flexibility to colleagues, demonstrating fairness, understanding and respect for all people and cultures.

Show courage, authenticity, and integrity

• You hold yourself accountable for the decisions you make and the behaviours you demonstrate.
• You are courageous in challenging others and taking appropriate managed risks.

Develop and grow

• You seek feedback to enable greater self-awareness and provide the same to others in a way which inspires them to be even more effective.
• You manage your career development including keeping your knowledge and skills up to date.

Deliver excellence, always

• You strive to consistently meet and exceed expectations, putting clients at the Centre of everything, and implement smarter, more efficient ways of performing your role.
• You build and maintain effective long-term working relationships with all stakeholders and are a true MSI ambassador.

Leadership (For Leaders only)

• You inspire individuals and teams, through situational leadership, providing clear direction.
• You seek and provide opportunities which motivate team members, helping to develop skills and potential whilst strengthening our talent and succession pipeline.
• You are aware of emerging developments in our sector, demonstrating strategic insight about our clients and business and encourage this in your team.
• You articulate a vision of the future which inspires and excites others.

 

MSI Values

• Mission driven: With unwavering commitment, we exist to empower women and men to have children by choice not chance.
• Client centred: We are passionate about our clients and dedicate our efforts to delivering agreed objectives to the highest possible quality.
• Accountable: We are accountable for our actions and take responsibility for everything we do to ensure long term sustainability and increased impact.
• Courageous: We recruit and nurture talented, passionate, and brave people who have the courage to push boundaries, make tough decisions and challenge others in line with our mission.

 

How to Apply:

All candidate should apply online at the link below.

 

Click Here

 

Deadline: 8^th September 2023

 

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