The Ugandan Jobline

Job Title:   Data Clerk (7 Fresher Diploma Jobs)

Organisation: The AIDS Support Organization (TASO Uganda)

Duty Station: Ntungamo District (Rubaare HCIV, Rwashamiire HC IV), Isingiro District (Ngarama HC III, Kikokwa HCIII, Rugaaga HCIV), Kiruhura District (Kikatsi HC III) and, Mbarara District (Rubaya HC III), Uganda

REF: TS/HR/PMGT/ 9

About US:

The AIDS Support Organization (TASO Uganda), is an organisation contributing to a process of preventing HIV infection, restoring hope and improving the quality of life of persons, families and communities affected by HIV infection and disease.

Job Summary:   The Data Clerk shall be required to improve data management systems at facility level. This will include data entry, filing, documentation, HMIS reporting, HMIS & PEPFAR reporting, HMIS tools stock status and data/ performance reviews at the health facility. The incumbent will ensure that there is improved HMIS & PEPFAR reporting at facility level and use of Electronic Medical Records (EMR) is functional.

Key Duties and Responsibilities:

• Ensure availability of HMIS tools at the facility through timely projection of required tools.
• Strengthen use and adherence to standard operating procedures (SOPs) provided by MOH in all data management processes.
• Manage all aspects of documentation at the facility particularly complete and timely documentation in the HMIS tools including register updates with no duplicates.
• Keep track of received patients’ files and registers that are used for data record and entry.
• Ensure timely data entry of patient data into the patient level databases including Uganda EMR, IITS, TB databases and perform regular database backup at the health facility.
• Ensure safety of data management equipment e.g. computers for EMR.
• Ensure confidentiality of data collected and stored is maintained at all times.
• Manage the timely submission of facility reports including weekly, monthly, and quarterly reports.
• Support records persons, facility in-charge and other clinical staff to analyze and utilize their data to improve patient management and service delivery.
• Prepare ad-hoc reports as may be needed from time to time.
• Update regularly and support the facility team to utilize audit tools.
• Manage weekly, monthly & quarterly facility reporting.
• Identify and document any safeguarding concerns during activity implementation, data collection and reporting.
• Share timely reports on any identified safeguarding concerns with the Immediate Supervisor.
• Any other duties as may be assigned by supervisor.

Qualifications, Skills and Experience:

• The applicant should at least hold a Diploma in Statistics, Quantitative Economics, Computer Science, Information Management, Medical Records and Health Informatics, Data Management, Population Studies, Arts in Economics, Information Technology OR a related field. A Bachelor’s degree in any of the above fields will be an added advantage.
• One year of previous experience in data management in PEPFAR supported programs is a MUST.
• Uganda EMR experience is required.
• Familiar with public health facilities and willing to serve in such settings.
• Knowledge of statistical applications will be an added advantage
• Ethical issues in data management
• Rights of people living with HIV/AIDS
• OVC Management
• Computer knowledge in database management, spreadsheet, email, etc
• Report writing skills
• Research methods and data collection
• Ability to maintain confidentiality
• Good records management skills
• Other Qualities/Attributes: Accuracy, Integrity, Confidentiality, Team player and Ability to work under mental and physical stress and Empathy.

How to Apply:

Only qualified candidates who meet all the above requirements are invited to submit their resume, copies of certified academic certificates, testimonials and three referees, two of who should be the present employer / immediate supervisor or last employer if unemployed, or any other if it is the first employment being applied for. None of the referees should be a relative, friend or business associate. All referees’ designations should be stated and contact details included i.e. physical address, telephone/ mobile numbers and email contacts.

All interested Candidates MUST fully fill the TASO Online Job Application Form, scan and save all the relevant documents as one document (labelled with candidate’s full names) and forward only online applications with the relevant credentials to:

Click Here

Also note that only applications received online shall be considered.

Deadline: 28^th August 2023

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