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Job Title:    Procurement Officer

Organisation: National Medical Stores (NMS)

Duty Station:  Entebbe, Wakiso, Uganda

Job Ref No. NMS/2023/28

Reports to: Senior Procurement Officer

About US:

National Medical Stores is an autonomous Corporation that was established by an Act of Parliament in 1993. Our mandate is to Procure, Store and Distribute medicines and other medical supplies to health facilities.

Job Summary:  The Procurement Officer will procure both trading and non-trading stock as well as carrying out disposal of assets in line with the Public Procurement and Disposal of Public Assets Act (PPDA) Regulatory Requirements.

Key Duties and Responsibilities:

• Prepare accurate Standard Bidding Documents (SBDs), Public Procurement and Disposal of Public Assets Act (PPDA) submission forms, evaluation reports, BEBs, and notification of award in accordance with the Public Procurement and Disposal of Public Assets Act (PPDA) regulatory requirements for review and approval.
• Assign procurement reference numbers, issue bids & support bid opening meetings, keep all necessary documents on procurement files in accordance with the Public Procurement and Disposal of Public Assets Act (PPDA) regulatory requirements.
• Draft of contracts (trading & non trading) for approval by the Secretary to the Board.
• Handle disposal of assets that have come to end of their life cycle and those reaching the end of their usefulness. This is carried out on ad-hoc basis
• Prequalify suppliers to be included on the organization’s supplier’s list.
• Source suppliers depending on the procurement method and in accordance with the Public Procurement and Disposal of Public Assets Act (PPDA) regulatory requirements.
• Provide weekly and monthly reports to the Senior Procurement Officer and Chief Procurement Officer respectively
• Create and generate purchase orders into for all deliveries made to NMS & upload of data into GPP (Government Procurement Portal).
• Identify any risks noted during execution of duties and formally report to the immediate supervisor.
• Any other duties that may be assigned by the supervisor

Qualifications, Skills and Experience:

• The applicant must hold a Diploma in Pharmacy
• A full Chartered Institute of Purchasing and Supply qualification is an added advantage
• Three years of experience in a Procurement role
• Problem solving
• Analytical
• Negotiation
• Computer skills especially Microsoft Excel, Word etc.
• Knowledge of Public Procurement guidelines
• Category management
• Inventory management

How to Apply:

All interested applicants should submit an Online Application. Please scan your academic qualifications: Degree or diploma qualifications, Curriculum Vitae, Uganda Advanced Certificate of Education, Uganda Certificate of Education, Membership to the professional body and other relevant academic documents and National Identity Card (both faces), and submit them online: http://careers.nms.go.ug. Failure to attach any of the listed required documents shall lead to automatic disqualification of the applicant.

The application letter should be addressed as below and should be signed, scanned and sent online:

The Chief Human Resource and Administration Officer,

National Medical Stores,

P.O Box 16, Entebbe,

Kajjansi Town Council, Uganda.

Note:

• Only shortlisted candidates will be contacted. If you don’t hear from us, one month from the date of closure of receipt of applications, consider your application unsuccessful.
• Candidates should attach all relevant academic documents as PDF Files
• National Medical Stores reserves the right to verify documents attached with the relevant awarding institutions to authenticate their validity.
• Any form of canvassing will lead to automatic disqualification
• National Medical Stores is an equal opportunity employer. Qualifying female candidates are encouraged to apply

Deadline: 4th August, 2023 by 5: 00pm.

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