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Job Title:       Procurement & Logistics Officer

Organisation: Welthungerhilfe (WHH)

Duty Station: WHH Moroto Office, Uganda

Start Date: August 2023

Duration: 2 years with possibility of extension based on performance and availability of funding.

About US:

Welthungerhilfe (WHH), founded in 1962, is today one of the biggest non-governmental aid and development agencies in Germany. The objective of the program in Uganda is to improve livelihoods of the most vulnerable population in rural areas through interventions that increase their Food and Nutrition Security, improve sustainable access to WASH services and support the employability of the youth through vocational and life skills training. We understand that livelihoods of the rural population in Uganda have improved in a sustainable way when people are able to meet their basic food needs, have access to clean drinking water and safe sanitation, live in a healthy environment and take up opportunities to earn and diversify a decent income.

Are you aiming to work for an organization where it is worthwhile investing your personality, your skills, and your time? Are you looking for a job that is exciting and has clear goals? Welcome to Welthungerhilfe! As a politically and confessionally independent organization, our value-oriented actions are always based on ethical principles and all our work is led by six core values: Accountability, Courage, Respect, Transparency, Commitment and Curiosity. If you want to become part of our global mission to end hunger around the world, we look forward to receiving your application as:

Job Summary:  The aim of the position is to support the Project Management Unit and all project staff in overall management of project logistical needs including but not limited to the processes of procurement (Local and national), transport of procured good and oversight of asset management, inventory control and fleet management.

Key Duties and Responsibilities:

• Perform phases of sourcing activity to ensure best value and within required lead times for a variety of requirements in Uganda, including analysis of overall budgetary impact for all types of procurement transactions.
• Lead in the preparation and implementation of the annual procurement plan supported with budget and timetables.
• Ensure that the Welthungerhilfe regulations for awarding of contracts and donor regulations are upheld in the project operations.
• Contribute to the supply chain management efforts up to and including logistical support from the ordering point through the follow-up, expediting, and delivery of the required goods and/or services.
• Prepare, issue, and negotiate RFQ(s) for assigned procurements such as materials, equipment, commodities, works and services.
• Understand and ensure compliance with legal guidelines, contracting principles, sourcing, and price/cost analysis requirements.
• Provide leadership of overall property management and inventory control, reports, reconciliations for both expendables and non-expendables according to WHH/ specific Donor rules and regulations.
• Conduct cycle inventory reconciliation and conduct planned inventory and post spraying inventory exercise and maintain an updated asset and inventory records for the project.
• Ensure timely reporting on stock status to the project manager and help project staff plan stock replenishment in various locations.
• Conduct logistics training workshops for project staff on storage, distribution, and inventory control.
• Maintaining proper records for all the procurements handled at field office both in soft and hard copies files.
• Maintaining an updated Supplier database and contracts database
• Ensure proper documentation of all Logistics and procurement transactions, prepare, and submit to Finance payments for service providers in compliance with the RAC requirements.
• Responsible for supplier management, providing information on WHH compliance procedures, support their registration in the eTender Portal and providing continuous feedback on what is required.
• Support with managing the Vehicle Pool and Transportation: Organize the allocation and daily availability of vehicle(s) Establish tools for vehicles follow-up: logbooks, technical check-ups use of seatbelts, adherence to speed limits, vehicle booking process and movement monitoring system etc.
• Provide data entry for fleetwave software reports per set schedule.

Qualifications, Skills and Experience:

• The ideal candidate for the Procurement and Logistics Officer must hold a  bachelor’s a degree in Procurement and Logistics / Supply Chain and Purchasing Management from a recognized institution.
• At least five years of progressive procurement and logistics work experience in multi sectorial setting preferably with international NGOs.
• Computer skills on MS Office programs, especially in MS Excel and use of online systems.
• Experience in practicing in rural locations.
• High integrity and willingness to conduct her/himself transparently.
• A clear understanding of procurement ethics and basic knowledge of business and contracts legalities.
• Experience in working independently and result oriented with ability to multi-task and process information into action as to not delay program activities.
• Very good communication skills both oral and written.
• Excellent interpersonal skills.

How to Apply:

All qualified and interested applicants should submit via email their application letter and detailed curriculum vitae (max. 3 pages) containing contact details and telephone numbers of 3 work related reference persons to uga.kampala.office@welthungerhilfe.de not later than 02nd of August. Files should be submitted in single email with standard file types like MS Word(.doc) and Adobe Acrobat (.pdf) and should not exceed 2MB. Do not attach any scanned certificates to your application.

Please indicate the position for which you are applying for in the subject line of your E-mail. Kindly note that only shortlisted applicants will be contacted. Welthungerhilfe is an equal opportunity employer; qualified female candidates and People with Disabilities (PWDs) are strongly encouraged to apply.

Kindly note that only shortlisted applicants will be contacted.

Job applicant’s privacy notice: All the information you provide during the process will only be used for the purpose of progressing your application, or to fulfil legal or regulatory requirements if necessary. We will not share any of the information you provide during the recruitment process with any third parties outside of this purpose.

Deadline: 2^nd August 2023

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