The Ugandan Jobline

Job Title:      Office Senior Administrator

Organization: BDO East Africa

Duty Station: Kampala, Uganda

About US:

BDO East Africa is a member firm of BDO International. We operate three full-fledged offices, located in Kenya (Nairobi), Tanzania (Dar-es-Salaam), Uganda (Kampala), Ethiopia (Addis Ababa) and Rwanda (Kigali). With a combined professional team of over a 125, we take pride from being part of a network that has exceptional capabilities, locally, regionally and globally. Previously known by the name of DCDM, we have a long-established presence in the region. We have been active in Kenya since 1996, in Tanzania since 1997, Uganda since 1999 and Ethiopia since 2013. We have built over the years a large portfolio of clients from both the public and private sector which is diverse in size and industry.

Job Summary:  The Office Administrator will coordinate the activities and operations of the department including procurement, and general administrative duties to ensure the smooth and efficient day-to-day running of the office.

Key Duties and Responsibilities:

Administration

Office and Asset management

• Ensure the office is stocked with necessary supplies for the smooth running of the office
• Manage the inventory stock take and monitor the procures needed supplies for the office, reception, and kitchen
• Ensure the maintenance and repair of machinery, equipment, and electrical and mechanical systems.
• Update the asset register in close coordination with the supervisor

Office Travel

• Manage office transport and organize airport transfers for staff and visitors.
• Arranging for Flight bookings, visas, hotel accommodation, conference facilities
• Coordination of providing travel-related advice and notices to BDO staff.
• Scheduling BDO staff/visitor-related inland travels

Procurement

• Handling procurements from user departments.
• Prepare the quotation evaluations from suppliers/vendors for purchases
• Update the Suppliers list with new onboarding suppliers/vendors
• Manage the issuing of goods received notes to suppliers/vendors
• Ensure certificate of completion for goods or services delivered are provided by vendors
• Ensure the service provider EFRIS invoices are attached to LPOs

Other responsibilities

• Supervise the organizing and storing of information using computers and filing systems.
• Manage the planning, organizing, scheduling, and promoting of office events, conferences, and training sessions.
• Taking minutes for Administration meetings
• Assisting other service lines with special projects as needed
• Handle any other responsibilities as assigned from time to time by the Assistant Manager.

Qualifications, Skills and Experience:

• The applicant should preferably be educated to a bachelor’s degree level and any additional qualifications will be an added advantage.
• Proven experience as an Office Administrator
• Familiarity with office machines (e.g., computers, scanners, printers, etc.)
• Knowledge of office management
• Excellent knowledge of MS Office (especially Excel and Word)
• Proficient in English (oral and written)
• Strong communication skills
• Good organizational and multi-tasking abilities
• Problem-solving skills
• Customer service orientation
• Be able to deliver first-class office service and work effectively as part of the team.
• Be well organized with your work at all times.

How to Apply:

All candidates are encouraged to send their application letters and CV to humanresources@bdo-ea.com

NB: Only successful applicants will be contacted.

Deadline: 5^th August 2023

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