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Job Title:    Logistics Assistant (No Experience UN Jobs)

Organization: United Nations Organisation Stabilization Mission in the Democratic Republic of the Congo (MONUSCO)

Duty Station: Entebbe, Uganda

Reports to: Entebbe Supply Chain Management Team Leader

Job Opening Reference: ESB/GJO/LA/07-2023

Grade: GL-3

About US:

Following the signing of the Lusaka Ceasefire Agreement in July 1999 between the Democratic Republic of the Congo (DRC) and five regional States (Angola, Namibia, Rwanda, Uganda and Zimbabwe) in July 1999, the Security Council established the United Nations Organization Mission in the Democratic Republic of the Congo (MONUC) by its resolution 1279 of 30 November 1999, initially to plan for the observation of the ceasefire and disengagement of forces and maintain liaison with all parties to the Ceasefire Agreement. Later in a series of resolutions, the Council expanded the mandate of MONUC to the supervision of the implementation of the Ceasefire Agreement and assigned multiple related additional tasks.

Key Duties and Responsibilities:  Within delegated authority, the Logistics Assistant will be responsible for the following duties:

• Responsible for overseeing updating and managing mission list for commodities and consumables to suit the mission’s requirements and based on acquisition planning.
• Supports requisitioning of requirements for all commodities, in collaboration with the technical Sections.
• Participates and maintains a system for ongoing inspections of inventories held in the warehouses facilities.
• Ensures quality control and cost-effectiveness of inventories for logistics support to the mission.
• Packages inventories, and equipment for onward transfer to warehouse and end-users located in different field locations as well as carry out the administrative activities related to this task.
• Responds to internal inquiries from section personnel and clients or refers them to appropriate contacts/units.
• Retrieves information and background research from various sources (e.g. Intra- /Internet, office files, central documentation services, etc.)
• Operate and handle Material Handling equipment to relocate and re stock heavy containers and prefabs in preparation to physical verification and sites closures.
• Assists in identifying anomalies and/or discrepancies and the details thereof, or any other reason for rejection and record in Damage Discrepancy Reports (DDR).
• Performs data entry of the Cycle counts and R&I reports in Umoja inventory system.
• Assists in the preparation of material request orders for transfer of assets.
• Receives and processes claims /receipts.
• Records logistics activity and contract performance.
• Updates relevant databases (e.g., stock levels of various supply items, asset holdings, logistics project updates).
• Assists in the generation of status reports and other reports on various shipments and logistics matter as required.
• Maintains contract files, office correspondence, and Unit’s files and manuals.
• Performs other duties as required.

Qualifications, Skills and Experience:

• The applicant for the United Nations Organisation Stabilization Mission in the Democratic Republic of the Congo (MONUSCO) Logistics Assistant job must hold a High school diploma or equivalent. Required.
• At least two years of progressively responsible experience in the field of property management, inventory control, supply chain operations, practical logistics, procurement, or other related fields is required.
• No experience is required for candidates who possess a first- level degree or higher.
• Possession of good computer skills, including Word Processing, and Excel, is required. Knowledge of SAP/Umoja and Business Object Applications is desirable.
• A valid driving license is required.
• Language: fluency in oral and written English is required.

Competencies

• Professionalism: Knowledge of the Organization’s rules and regulations as they pertain to supply, purchasing and logistics. Demonstrated use of initiative and ability to make appropriate linkages in work requirements and anticipate next steps. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.
• Planning and Organizing: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.
• Teamwork: Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings.

NB: The United Nations does not charge a fee at any stage of the recruitment process (Application, interview meeting, processing, or training). The United Nations does not concern itself with information on applicants’ bank accounts.

How to Apply:

Please note that failure to comply with the below will render your application invalid for this process.

• Interested and qualified applicants should submit their applications with cover letter together with the attached United Nations Personal History form (P-11) only.
• For the online Personal History Profile (visit https://inspira.un.org to generate a PHP)
• All applications MUST indicate the MONUSCO Job Opening number for which they are applying, on the subject line in the e-mail. e.g. ESB/GJO/LA/07-2023
• All applicants MUST indicate the telephone number and email address with location. Applications without telephone number and the email address with location WILL NOT BE ACCEPTED.
• Applications received after the deadline will NOT BE ACCEPTED.
• ONLY successful applicants will be contacted for WRITTEN SUBSTANTIVE and COMPETENCY BASED ASSESSMENTS TEST.
• In line with the UN policy on gender balance, FEMALE QUALIFIED CANDIDATES ARE STRONGLY ENCOURAGED TO APPLY.

Email details to: monusco-hrs-recruitment@un.org

NB: Please enter the reference of the job opening in the subject line of your e-mail (Check top of advert for job opening number). Each applicant must bear in mind that submission of incomplete or inaccurate applications will render that applicant ineligible for consideration for the job opening. Initial screening and evaluation of applications will be conducted based on the information submitted. Applications cannot be amended following submission.

Deadline: 16^th August 2023

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