The Ugandan Jobline

Job Title:  Project Coordinator  

Organisation: National Information Technology Authority-Uganda (NITA-U)

Project Name:  Uganda Digital Acceleration Project (UDAP)

Funding Source: World Bank/International Development Association

Duty Station:  Kampala, Uganda

Reports to: Executive Director, NITA-U

 

About US:

The National Information Technology Authority-Uganda (NITA-U) is an autonomous statutory body established under the NITA-U Act 2009, The Authority is under the general supervision of the Ministry of Information Communications Technology and National Guidance (MOICT&NG). The National Information Technology Authority, Uganda was established with a mandate to coordinate, promote and monitor the development of IT in the context of social and economic development of Uganda.

 

About Project:

The Government of Uganda received Credit/Grant from the World Bank/International Development Association towards implementation of the Uganda Digital Acceleration Project (UDAP). The Project Development Objectives (PDO) are to (a) expand access to high-speed internet in selected areas, (b) improve efficiency of digital service delivery in selected public sectors, and (c) strengthen the digital inclusion of selected host communities and refugees. The National Information Technology Authority of Uganda (NITA-U) is the Implementing Agency (IA) for all components with Ministry of Information, Communications Technology and National Guidance (MoICT&NG) and Office of the Prime Minister (OPM) as major Implementing Partners (IP). The procurement processing will be conducted in accordance to the World Bank Procurement Regulations July 2016; revised November 2017, July 2018 and November 2020.

 

Job Summary:  The Project Coordinator will ensure UDAP – GovNet objectives are accomplished through planning, coordinating and management of all Project activities and resources with support from the NITA-U

 

Key Duties and Responsibilities:

Review, update and track UDAP – GovNet Uganda Master Project Implementation Plan (MPIP) comprising of a detailed budgeted work plan for the entire project lifetime and ensuring that it is approved by NITA-U Senior Management.

• Complying with all applicable World Bank procedural guidelines including regular updating of procurement documentation in Systematic Tracking of Exchanges in Procurement (STEP)
• Coordinate and supervise the works of all consultants, contractors, and service providers employed by the Project
• Regular and frequent coordination of project activities with the WB project task team via meetings and missions
• Facilitate the review and update of the individual components or sub-component of the Project Implementation Plans (PIPs)
• Update and consolidate the individual component and sub-component PIPs into Master Project Implementation Plan (MPIP) for UDAP based on the approved Project Appraisal Document (PAD)
• Ensure approval of the MPIP and have it baselined
• Develop annual work plans and budgets as well as oversee its implementation
• Oversee the implementation of MPIP

Strengthening coordination and Mobilization of the Project Implementation Unit (PIU) Secretariat required to manage the project as defined within the PAD.

• Implementation of the Project mobilization as specified within the PAD;
• Ensure that the Project is adequately resourced to deliver the MPIP
• Strengthening of the Project Secretariat office including support requirements and equipment

Implementation of UDAP-GovNet MPIP comprising on-going coordination of the MPIP implementation to achieve the project deliverables on time to specification and within budget, including budget control, contract administration, monthly coordination, quality control, risk management, monitoring and reporting, etc.

• Oversee the implementation of the MPIP
• Ensure all Project milestones are delivered
• Maintain UDAP Project schedules to ensure deliverables are on track in terms of time, cost and quality
• Provide technical and analytical guidance and work direction to project teams, including scheduling, assignment of work, review of project efforts, and manage roadblocks which inhibit project success.
• Supervise the contracts management process
• Issue regular UDAP – GovNet progress report to EXCO and World Bank and ensure deadlines are met in a timely and efficient manner
• Schedule the handover of projects and the handover process;
• Manage the commissioning of the projects to ensure that they are handed over effectively to the operation & maintenance unit

Monitoring Environment and social safeguards for the UDAP Project in line with the PAD, Environment Social Management Framework (ESMF), Resettlement Policy Framework (RPF), Indigenous People Policy Framework (IPPF)

• Develop and monitor the Environment and Social Management Plans (ESMP)
• Preparation of Environment and Social Management reports and submission to NITA-U and World Bank
• Establish a mechanism for continuously identifying, assigning and quantifying risks through the Project lifecycle

Financial Management and Reporting

• Preparation of Financial statements with actual costs compared to budget
• Special Account Reconciliation
• Preparation of progress report against Work Plan forecast with matching costs based on key performance indicators
• Preparation of six (6) month disbursement report and expenditure forecasts.

Monitoring, Evaluation and Reporting

• Ensure the technical committees and steering committees are regularly informed/apprised about the project progress, challenges, and risks
• Consolidate Project Performance and monitoring reports of the UDAP – GovNet Project
• Effective Tracking of Progress implementation of UDAP -GovNet and assessment of achievement of intended results and Monitoring and Evaluation Framework updated.
• Produce an Implementation Completion Report (ICR)
• Produce Project terminal evaluation Report
• Conduct impact assessment of the Project upon completion

Stakeholder Engagement and Awareness comprising of planning and coordination of stakeholder engagements throughout the project life span.

• Build capacity within IA/PIE to implement project activities and to bring diverse stakeholders into a whole-of-government approach
• Ensure the technical committees and steering committees are regularly informed/apprised about the project progress, challenges, and risks
• Develop the stakeholder management plan and ensure its implementation
• Ensure all stakeholder meeting take place as required, e.g., Project Implementation Team (PIT) and Steering Committee meetings
• Ensure that all the relevant stakeholders are effectively engaged about the status, progress and challenges of the Project, in line with the stakeholders’ management plan
• Coordinate the organisation of meetings and workshops for stakeholders
• Ensure that all stakeholders’ expectations and requirements are well documented, validated and disseminated
• Create effective awareness about UDAP – GovNet, its purpose and its benefits to the country.

(adsbygoogle = window.adsbygoogle || []).push({});

Qualifications, Skills and Experience:

• The applicant must hold a Bachelor’s degree in Computer Science/Telecommunications Engineering /Information Technology/Electrical Engineering/Business Administration/Bachelor of Commerce or a related Science/Business degree.
• Master’s degree in Computer Science, Business Administration, Public Policy and Management or an Information Technology related area
• Professional Project Management qualification such as PMP, PRINCE2 practitioner or Project Management Certificate from a recognized University is mandatory
• A professional qualification in CPA or ACCA is an added advantage
• Previous experience in Project Coordination, especially of a World Bank financed or other relevant Project
• Minimum five (5) years of overall Project Coordination or Project Management experience on large-scale ICT-related projects.
• Three (3) years of which should be with projects of the World Bank and other similar international funding agencies and the Government of Uganda
• Strong and effective communicator
• Capacity to establish the focus for developing and communicating UDAP – GovNet goals to support NITA-U and her partners’ business missions.
• Capacity to provide motivational support to team members to enhance their commitment to work.
• Ability to foster teamwork with other team members.
• Strong report writing and presentation skills.
• Ability to work with minimum supervision
• Ability to demonstrate support for innovation and organizational changes needed to improve the effectiveness
• Communications: Very good communication skills (spoken and written), including the ability to communicate effectively with diverse audiences on environmental related matters, good negotiation skills and capacity to prepare a variety of written documents, contracts, reports, etc. in a clear, concise style.
• Teamwork: Very good interpersonal skills and ability to establish and maintain effective working relations with people in a multi-cultural, multi-ethnic environment with sensitivity and respect for diversity.
• Integrity: Must be a person of proven honesty and does not tolerate corruption and unethical behaviors in all its forms and manifestations.
• Innovation: Must be a person with ability to seek new ways of doing things efficiently to deliver value to our customers.
• Customer Centricity: Must be a person who strives to satisfy customers and clients. Should be able to understand what the customer wants and delivering it flawlessly.
• Quality: Must be a person who thinks of quality and continuous improvement in his/she our work.

 

How to Apply:

All interested applicants who meet the job requirements/specifications and with the right personal attributes are invited to complete and submit their application for, Download Here, with a cover letter, supported by curriculum vitae, copies of certificates and testimonials, and must specify day time telephone contact and email addresses of both the applicant and three referees, to the address below.

 

The Executive Director,

National Information Technology Authority – UGANDA (NITA-U),

Palm Courts, Plot 7A, Rotary Avenue (former lugogo bypass)

P.O. Box 33151, Kampala-Uganda

 

Tel: 0417 801 038

 

via email: hr@nita.go.ug

 

Deadline: 15^th June 2023 by 5:00pm

 

For more of the latest jobs, please visit https://www.theugandanjobline.com or find us on our facebook page https://www.facebook.com/UgandanJobline

Related Jobs