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Job Title:   PEPFAR Community Grants Advisor

Organisation: United States US Embassy, US Mission in Uganda

Duty Station: Kampala, Uganda

Salary: UGX 86,951,739 /Per Year

Position Number: Kampala-2023-054

About US Embassy:

The United States Embassy in Kampala, Uganda has enjoyed diplomatic relations with Uganda for over 30 years.  Ambassador Natalie E. Brown currently heads the U.S Mission to Uganda.  The Mission is composed of several offices and organizations all working under the auspices of the Embassy and at the direction of the Ambassador.

Among the offices operating under the U.S Mission to Uganda are:

• United States Agency for International Development (USAID)
• Centers for Disease Control (CDC)
• Peace Corps

Job Summary:  The PEPFAR Community Grants Advisor serves as the Grants Officer Representative (GOR) and administers and manages a portion of the Community Grants Program awards in President’s Emergency Plan for AIDS Relief (PEPFAR) priority districts. The position oversees the entire life cycle of the grants, including making recommendations to senior management for the awarding of the grants, financial management, monitoring and evaluation, progress and preparing reports on grants.

Key Duties and Responsibilities:

Administer and manage a portion of the PEPFAR Community Grants Program awards in the PEPFAR priority districts. Grant Selection and Management – 70%

• Serve as the Community Grants Advisor in the PEPFAR office, with direction from the PEPFAR Country Coordinator and guidance from the Community Grants Coordinator on management of grant programs and facilitation of grant documentation.
• Manage the grant application process, including screening, scoring, interviewing and assessing potential grantees from among hundreds of applicants, providing required documentation, developing written reports and budget summaries and presenting shortlisted projects to the selection panel.
• Conduct thorough site visits of potential grantee organizations to meet with and interview project members for the purpose of assessing viability, sustainability and funding needs and goals. These site visits often involve meeting with other community stakeholders such as municipal or traditional leaders, social workers, clinic staff and others who have an interest in the potential grantee organization.
• Work with shortlisted applicants to define core needs, structure project proposals, develop budgets and refine grant applications.
• Solicit advice on potential grant activities and locations from relevant PEPFAR technical working groups.
• In conjunction with the PEPFAR Country Coordinator, Deputy Coordinator, and Grants Officer, make project recommendations to the Front Office. For project selection, ensure project recommendations have been properly vetted and are in accordance with the guidance and protocols of the specific grant and policy requirements and supply all necessary materials and information for each recommended project.
• Support convening and leading a selection committee to review potential applications.
• Liaise and advise the PEPFAR Country Coordinator and Grants Officer (GO) on selection, approval, amendment, progress and close out of grants.
• Monitor implementation of grant agreements to ensure proper use of grant resources.
• Conduct quarterly site visits and meet with grantees; evaluate the progress of projects that are underway and evaluate the impact and outcomes of projects that have been completed. Some travel to project sites involves overnight travel of several days may be needed.

Training and Technical Assistance – 20%

• Hold at least annual workshops for all grant recipients to train them on the grant requirements, USG policies and procedures, PEPFAR programs and policies and other relevant information to build their capacity to manage their grants effectively.
• Advise grantees on improving their projects in terms of sustainability, financial management, productivity, marketing, outreach, cost-savings and project expansion.
• Advise grantees on accessing other funding, including through the U.S. government and other foreign governments, private sector, and other development partners.
• Train/advise grantees in all aspects of grant application, program requirements, budgeting and reporting.
• Advise Mission (Kampala) officers in conducting project site visits for the purpose of monitoring and evaluating grant projects; and coordinate their site visits.

Program Representation (Internal and External) – 10%

• Recommend policies and procedures governing community grants to the Country Coordinator and GO.
• Provide policy advice on the PEPFAR Uganda program, particularly as it pertains to issues of rural and community development, through regular participation in PEPFAR Team meetings and technical working groups.
• Provide input on policy reports and documents such as those related to health and HIV/AIDS, rural development, human rights report, religious freedom report and trafficking in persons report.
• Build relationships with regional, district and local level Ugandan officials as well as other donor organizations to create better understanding of PEPFAR programs, policies, and work to harmonize development efforts and shared development goals.
• Develop and maintain a database of community development contacts, including non-governmental organizations, community-based organizations (CBOs), government officials, religious organizations, training organizations and donor organizations as well as political, community and tribal leaders, medical practitioners, community health care workers and social workers to identify potential projects and distribute grant applications widely.

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Qualifications, Skills and Experience:

NOTE:  All applicants must address each selection criterion detailed below with specific and comprehensive information supporting each item.

• The applicants for the United States US Embassy PEPFAR Community Grants Advisor job opportunity should have completed 2 years of college or university studies. College or University Transcripts.
• At least two years of experience working in community development, project management, and program funding/budget management is required.
• Language: English – Level 4 – Fluent; written/spoken, including the ability to translate. This maybe tested.

How to Apply:

All those interested in working with the United States Embassy, US Mission in Kampala should send their applications online at the link below.

Click Here

Deadline: 28^th June 2023

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