The Ugandan Jobline

Job Title:   Operations Assistant (Fresher Jobs) 

Organisation: Light for the World

Duty Station:  Kampala, Uganda

About US:

Light for the World is a global disability & development organization, breaking down barriers to enrich society and unlock the potential in all of us. Light for the World (LFTW) is an international disability and development organisation whose vision is an inclusive society where no one is left behind. We enable crucial eye health services and help empower people with disabilities in some of the poorest regions of the world.

Job Summary:  The Operations Assistant will be responsible for the daily operation of the front desk and provide support for office management and logistics functions. The position will report to and work under the guidance of the Procurement & Logistics Officer. The Operations Assistant is aware of and adheres to Light for the World standards in all activities.

Key Duties and Responsibilities:

Professional and effective reception services     

• Receive and respond to all visitors’ inquiries and correspondence.
• Receives in-coming calls and transfer to individual offices in line with user requests and office procedures.
• Receives external correspondences, distributes and accounts for all incoming and outgoing correspondences as applicable.
• Ensures continuous supply of front desk materials and resources.

Effective office administration/logistics

• Maintain inventory of office supplies ensuring accurate record keeping, non expiry of items and timely replenishment.
• Ensure a clean and tidy office environment.
• Support with organizing specific meetings inside and outside of the office and planning for the required logistics.
• Support with booking vehicles for town service.
• Receive all supplies procured or obtained otherwise for the organisation as per approved purchase order and/or requisition.
• Coordinate repairs and maintenance of office and equipment.
• Monitor the usage of utilities such as water, electricity, telephones to ensure smooth office operations.

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Qualifications, Skills and Experience:

• The applicant must hold a Diploma/Degree in Business Administration, Secretarial studies, Office Management.
• At least one year of relevant work experience in a reputable organisation.
• Analytical and problem-solving skills.
• Customer care skills.
• Ability to establish critical working relationships.
• Proficiency in Microsoft office.
• Excellent organizational skills.
• Multitasking and time management skills with ability to prioritize tasks.
• Good interpersonal skills (tact, diplomacy, discretion and impartiality) are essential for this position.
• Ability to work and communicate effectively with a broad spectrum of individuals within a broad range of cultural environments.
• High level of good organizational and administrative skills with an ability to work well under pressure.
• Commitment to Light for the World’s mandate and values.
• Experience or at least an appreciation of working with people with disability and disability inclusion as a whole.

How to Apply:

All suitably qualified and interested applicants should apply online at the link below.

Click Here

Please apply using A complete CV and a letter of motivation are important parts of this. Please let us know why you would like to join our team and why you consider yourself suitable.

Deadline: 26^th May 2023

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