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Job Title:   Finance Manager   

Organisation: Transformation and Restoration Initiative (TRI)

Duty Station:  Kampala, Uganda

Reports to: Project Director

 

About US:

Transformation and Restoration Initiative (TRI) is a Ugandan-based non-profit public charity with a certificate of registration and certificate to operate by the NGO Bureau; TRI provides humanitarian support and development to people living in disaster and poverty-stricken areas, refugee settlements, e.t.c focusing on the person as a whole by providing Education, medical/physical, emotional, economic, and social support and doing sustainable development.

 

About Project:

TRI has received funding from Education Can Not Wait through the Localization Unit Managed by Street Child Uganda to Implement a Project Titled ‘EDUCATION RESPONSE MULTI – YEAR RESILIENCE PROJECT.

 

Job Summary:  The Finance Manager will provide overall leadership for the Financial Accounts function within the programme, and partly support the budgeting and Reporting function. He/She will be responsible for ensuring best in class financial controls and management for the programme including capacity building; implementing efficient & effective processes; improving and ensuring compliance with internal control systems.

 

Key Duties and Responsibilities:

Financial systems and procedures

• Leads in ensuring smooth implementation and updating of robust and adequate financial systems and procedures in line with TRI’s finance Policy and good accounting practices
• Develop and update the finance diary that covers all the required activities on a monthly basis and lead staff to ensure that the diary is strictly adhered to.
• Ensure that all financial transactions are fully supported and that they are all captured in QuickBooks on a daily basis; make sure that regular backups are taken and stored off site.
• Prepare monthly and quarterly financial reports and ensure its strict adherence to the donor deadlines
• Maintain and ensure the integrity of TRI’s computerized accounting systems and liaising with the field Finance Team for any required support

Financial records and transactions

• Carry out sensibility and control checking before and after posting sub-office transactions into QuickBooks
• Follow up field-based transactions and make sure that all are processed in the time and accurately.

Financial reports

• Responsible for timely, accurate and efficient financial reporting (both electronic and manual field returns) to TRI head office
• Responsible for ensuring that reconciliation of balance sheet/control accounts are carried out on monthly basis and ensuring that year-end accounting procedure are met consistently and that any discrepancies are reported to the Director of Programs and the Country Director

Financial and system controls

• Ensure safe security of cash in the office and coordinate weekly and monthly cash counts, including spot counts
• Ensure that systems are put in place to assure document security for a complete audit trail to supporting documentation and vice versa.
• Ensure the effective and efficient use of all TRI resources in order to keep costs low and ensure the security of staff.
• Ensure payroll is completed on time and accurately, with robust controls in place.

Financial Planning and Reporting

• Ensure that effective systems are in place, and regularly reviewed, to allow adequate financial management and controls in budgeting and reporting unit.
• Support TRI Senior Management with smooth implementation of TRI financial management and budgeting policies and procedures
• Provide support in preparing proposal budget and review processes, ensuring all staffing and office shared cost is budgeted
• Coordinate and train field offices finance and non-finance staffs to budget accurately their operational costs and provide their budgets timely for consolidation
• Ensure accurate and timely submission of awards financial reports as per donor requirement to the donors.
• Keep track of all staffing and non-thematic office cost operation required budget and gap, track and identify underspend/overspend in time, monitor patterns if any and flag early on for the team to course correct

Audit function

• Support on annual statutory audits and the financial component of donor audits. Key focus on proactive financial controls, management and supporting documentation in order to ensure disallowances.
• Keep track of donor specific audit requirements and coordinate closely with award teams to initiate required audits on time.
• Lead in managing project audit process with External Auditors ensuring smooth audit and provide all documents required by Auditors as and when needed
• Ensure proper soft and hard archiving system is in place in finance as per TRI policies and procedures
• Participate in Audit Entry and Exit meetings and ensure recommendations are implemented before the next audit.

Staff Leadership, Mentorship, and Development

• Ensure appropriate staffing and efficient & effective organisation design within the project structure
• Ensure that all staff understand and are empowered to perform their role.
• Manage team; define expectations, provide leadership and technical support as needed, and evaluate direct reports regularly.
• Recruitment, training, and professional development of team as part of the wider staff development strategy.

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Qualifications, Skills and Experience:

Essential

• At least five years of experience in an NGO environment, of which three at a middle management level within a finance department
• Strategic mind-set with the ability to lead, inspire and achieve results in a challenging context
• Strong team player
• Excellent inter-personal skills and able to communicate with diverse set of stakeholders
• Strong analytical, decision making and strategic planning skills with the ability articulate complex information in an easy to understand manner
• Solutions focused with ability to identify weaknesses and drive continuous improvement
• Ability to Prioritise, plan ahead, and manage a complex and diverse workload with tight deadlines
• Self-starter who is willing to go the extra mile to get the job done
• Excellent understanding of financial systems, controls and procedures.
• Excellent understanding of computerized accounts packages, QuickBooks, Excel, PowerPoint and Word
• Understanding of TRI’s vision and mission and a commitment to its objectives and values.

 

Desirable

• 4 years within the NGO / charities sector
• Experience of working in a development and/or emergency context. Academic qualification
• Bachelor’s degree in Accounting or Business Admin or Business related field
• CPA level 2 and above

 

All applicants should be in alignment with Transformation and Restoration Initiative’s values of Respect and Dignity, its slogan of ‘Transforming Lives. Restoring Dreams’, and its mission of providing humanitarian support to people living in disaster and poverty stricken areas, focusing on the person as a whole by providing medical/physical, emotional, social, and economic support.

 

How to Apply:

Please e-mail CVs and cover letters to akum.martin@gmail.com or mail sealed to:

 

TRI; Ssemawata Road plot 44 Ntinda, Kampala opposite Fiona Medical Services LTD or call: 0772633494 or0755633494.

 

NB:

• We need to keep children safe so our selection process, which includes rigorous background checks, reflects our commitment to the protection of children from abuse.
• TRI is an equal opportunity employer and seeks to employ and assign the best-qualified talent.
• Female Candidates are encouraged to apply.

 

Disclaimer: TRI does not charge any kind of fee at whichever stage of the recruitment process and does not act through recruitment agents.

 

Only shortlisted candidates will be contacted.

 

Deadline: 11^th May 2023 at Noon

 

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